CDBG - 2651 Sapp Lane Foundation Rehabilitation
Closed State & local contract opportunity Posted
- Solicitation number
- 25/26-006
- State
- Florida
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- 01075 Paints, Primers, Sealers, Etc. (For Insulation)
- 07502 Alarm Systems, Visual And Audio (For Electrically And Mechanically Operated Doors)
- 15034 Handrails, All Types
- 15049 Millwork: Counters, Custom-Made Cabinets, Shelves, Stairs, Etc.
- 16077 Tables And Sinks, Stainless Steel (For Meat Washing, Etc.)
- 28595 Wiring Devices: Adapters, Caps, Connectors, Extension Cords, Fluorescent And Hp Starters, Outlets, Plates And Covers, Plugs, Receptacles, Safety Cord Lock, Switches, Terminals, Etc. (Incl. Recycled Electrical Products, Supplies)
- 34080 Smoke Detecting Equipment (Incl. Smoke Alarms)
- 45025 Cords, Power, Electrical
- 55792 Windows And Doors Including Parts And Accessories
- 63082 Sealers And Primers, Paint
Show all 17
- 67057 Plumbing Equipment, Accessories And Supplies (Not Otherwise Classified)
- 67089 Water Heaters, Residential
- 91006 Carpentry Maintenance And Repair Services
- 91025 Flooring Maintenance And Repair To Include Refinishing And Sealing
- 91042 Kitchen And Bathroom Fixture Repair (Not Plumbing): Bathtubs, Sinks, Cabinets, Counter Tops, Etc.
- 91075 Wall And Ceiling Repair And Replacement (Including Drywalling)
- 91450 Heating, Ventilating And Air Conditioning (Hvac)
- Point of contact
-
- Wiluette Heard-Ware wiluette.heard-ware@claycountygov.com (904) 269-6300
Opportunity details come from procurement.opengov.com. Updated .
About this opportunity
Clay County Board of County Commissioners is soliciting competitive proposals through a Request for Proposal (RFP) process for housing foundation and substructure rehabilitation services at 2651 Sapp Lane, Middleburg, Florida 32068, with federal funding provided through the Community Development Block Grant (CDBG) Entitlement Program. The project scope involves removal and replacement of deteriorated structural floor framing components, restoration of the building's substructure to safe and code-compliant conditions, and maintenance of structural stability throughout all demolition and replacement activities, with deliverables including complete foundation rehabilitation and a two-year warranty on all workmanship and materials. Qualified contractors must be licensed in Florida with a minimum of five years of experience performing similar foundation rehabilitation work and must demonstrate professional expertise through submission of an executive summary, qualifications of project personnel, detailed project approach, firm lump-sum pricing proposal, and references for similar projects. The evaluation committee will assess proposals based on five criteria: Executive Summary (10 points), Qualifications of Project Personnel (25 points), Project Approach (30 points), Pricing Proposal (25 points), and Similar Projects and References (10 points). Key dates include a mandatory pre-bid meeting on March 19, 2026, at 1:00 PM at the project site, the final date for inquiries on March 25, 2026, at 4:00 PM, bid submission deadline of April 6, 2026, at 4:00 PM through the County's e-Procurement Portal, non-mandatory bid opening on April 7, 2026, at 9:00 AM, and estimated Board recommendation by April 28, 2026. Substantial completion is required within 120 days of Notice to Proceed, with final completion no less than 30 days after punch list delivery and liquidated damages of $100.00 per day for delays beyond the final completion date.
Section 3 preference provisions apply to this federally funded project, allowing qualified Section 3 businesses to match the lowest non-Section 3 bid within 10 percent and be awarded the contract. Contractors must comply with Davis-Bacon wage requirements, OSHA regulations, and provisions of the Housing and Urban Development Act of 1968. Required insurance includes Commercial General Liability coverage of $1,000,000 per occurrence and $2,000,000 aggregate, Workers' Compensation at statutory limits, and Builder's Risk coverage at 100 percent of project value; Performance and Payment Bonds at 100 percent are required for projects exceeding $200,000. Contractors must submit completed forms including an Electronic Funds Transfer (EFT) Authorization Form, Form W-9 for tax identification purposes, and Contractor Warranty Letter prior to contract award. The structural inspection report prepared by Fortress Engineering Group LLC documents major structural deficiencies requiring full foundation replacement, with the project's lump-sum pricing to cover all labor, materials, equipment, supervision, permits, inspections, overhead, and profit with no additional compensation available for site conditions beyond those visible in the structural inspection report. While no specific budget range or award value is explicitly stated in the procurement documents, the requirement for Performance and Payment Bonds indicates the project value is expected to exceed $200,000.
Opportunity text
The Clay County Board of County Commissioners (County) is requesting Proposals from qualified Contractors to provide Housing Foundation and Substructure Rehabilitation Services at 2651 Sapp Lane, Middleburg, FL 32068 per Scope of Work associated with this Request for Proposal (RFP).
Bidders shall submit all inquiries regarding this RFB in the "Question and Answer" tab of the RFB. See "Inquiries/Questions" in the "Instructions to Bidders" below for more information.
Bidders are prohibited from contacting, by any means, whether orally, telephonically, electronically or in writing, any member of the Board, any County employee, including the County Manager, the County Attorney or the Commission Auditor, any member of the designated Evaluation Committee or any agent of the County regarding the Request for Bids in any respect during the Request for Bid Period. The Request for Bid Period during which no contact may occur commences from the date of publication of the notice of a Request for Bids and ends upon a Bid Decision becoming final, i.e. after the notice of bid protest period of 72 hours has expired. However, in the event of a notice of protest, the no contact rule continues in place during the Protest Period and does not end until a resolution of the protest has occurred and become final. The following exceptions exist to the no-contact rule:
- Inquiries may be submitted to the Purchasing Department if specifically provided in the Request for Proposals.
- Pre-bid conferences provided for in the Request for Bids.
- Formal presentations by Bidders to the designated Evaluation Committee or to the Board or any committee thereof specifically contemplated in the Request for Bids.
The Board reserves the right and power to reject any and all Bids without cause and to waive technical and non-technical or non-material defects in the Request for Bids or submittal of any Bid, and in its discretion to re-advertise the Request for Bids. The Board reserves the right to award Request for Bids which would be in the Best Interest of the County. Interested vendors are advised that the Clay County Board of County Commissioners has a local preference policy and Buy American policy. The complete policy for both can be viewed at: https://www.claycountygov.com/government/purchasing/vendor-information.
FOLLOWING THE BID OPENING AND TABULATION, A "NOTICE OF INTENT TO AWARD BID" OR A "NOTICE OF REJECTION OF ALL BIDS" WILL BE POSTED ON THE INTERNET AT:https://procurement.opengov.com/portal/claycounty?status=all.
THIS WEBPAGE CAN ALSO BE ACCESSED FROM THE HOMEPAGE OF THE COUNTY'S WEBSITE AT:https://www.claycountygov.com/government/purchasing/formal-bid-solicitations
PROSPECTIVE BIDDERS ARE NOTIFIED THAT THE FAILURE TO INCLUDE A PROPER BID BOND OR OTHER SECURITY APPROVED UNDER THE COUNTY'S PURCHASING POLICY, IF REQUIRED FOR THIS REQUEST, WILL RESULT IN REJECTION OF THE BID AND SHALL, AS WELL AS THE FAILURE TO FILE A WRITTEN NOTICE OF PROTEST AND TO FILE A WRITTEN PETITION INITIATING A FORMAL PROTEST PROCEEDING WITHIN THE TIMES AND IN THE MANNER PRESCRIBED IN CHAPTER 8, SECTION I OF THE COUNTY'S PURCHASING POLICY SHALL, CONSTITUTE A WAIVER OF THE RIGHT TO PROTEST THE BID REQUEST, ANY ADDENDUM THERETO, OR THE BID DECISION, AS APPLICABLE, AND TO INITIATE A FORMAL PROTEST PROCEEDING UNDER THE PURCHASING POLICY. THE COUNTY'S PURCHASING POLICY CAN BE VIEWED AT THE COUNTY'S WEBSITE BY FOLLOWING THE APPROPRIATE LINKS FROM THE HOMEPAGE ADDRESS SET FORTH ABOVE.
IF A PROSPECTIVE BIDDER IS IN DOUBT WHETHER THIS REQUEST REQUIRES A BID BOND, SUCH PROSPECTIVE BIDDER IS SOLELY RESPONSIBLE FOR MAKING APPROPRIATE INQUIRY.
THE BOARD RESERVES THE RIGHT TO REJECT ANY AND ALL BIDS WITHOUT CAUSE AND TO WAIVE TECHNICAL AND NON- TECHNICAL OR NON-MATERIAL DEFECTS IN THE REQUEST OR SUBMITTAL OF ANY BIDS.
A PERSON OR AFFILIATE WHO HAS BEEN PLACED ON THE CONVICTED VENDOR LIST FOLLOWING A CONVICTION FOR A PUBLIC ENTITY CRIME MAY NOT SUBMIT A BID ON A CONTRACT TO PROVIDE ANY GOODS OR SERVICES TO A PUBLIC ENTITY, MAY NOT SUBMIT A BID ON A CONTRACT WITH A PUBLIC ENTITY FOR THE CONSTRUCTION OR REPAIR OF A PUBLIC BUILDING OR PUBLIC WORK, MAY NOT SUBMIT BIDS ON LEASES OF REAL PROPERTY TO A PUBLIC ENTITY, MAY NOT BE AWARDED OR PERFORM WORK AS A CONTRACTOR, SUPPLIER, SUBCONTRACTOR, OR CONSULTANT UNDER A CONTRACT WITH ANY PUBLIC ENTITY, AND MAY NOT TRANSACT BUSINESS WITH ANY PUBLIC ENTITY IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO FOR A PERIOD OF 36 MONTHS FROM THE DATE OF BEING PLACED ON THE CONVICTED VENDOR LIST.
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