Card Services Program for Fulton County Schools

Fulton County Schools (FCS), the fourth largest school system in Georgia, is soliciting sealed proposals for a comprehensive Card Services Program through RFP No. 166-26. The procurement encompasses multiple card products including purchasing cards (P-Cards), executive credit cards, district travel cards, fuel cards, and stored value declining balance cards (SAF Cards), with current annual transaction volume exceeding $28.8 million across 439 cards. Key deliverables and service requirements include multiple billing and payment options, real-time online reporting and cardholder maintenance capabilities, direct system integration with the district's SAP ERP system and accounting software (EPES and Kev Group), customized merchant category code blocking, customized card design, approval workflows, 100% fraud protection, 24-hour cardholder support, and dedicated account management with consultation services. The district requires routine new or replacement card delivery within five business days and expedited card delivery within two business days when requested. The evaluation committee will select the award based on best value and most cost-effective solution using weighted evaluation criteria that may include discussions and best and final offers from qualified proposers. Prospective offerors must attend an optional pre-proposal conference on Thursday, February 12, 2026, submit written questions by 4:00 p.m. EST on February 19, 2026, and submit digital proposals through the Euna Procurement (Bonfire) platform by 2:30 p.m. EST on Thursday, March 5, 2026. All proposals must include the completed Offeror's Checklist, Commitment to Perform form, notarized Immigration and Security Compliance documents, and documentation demonstrating the contractor's ability to meet all technical requirements and service specifications outlined in the RFP.

Contractors must comply with the Georgia Security and Immigration Compliance Act (O.C.G.A. 13-10-90 et seq.) and demonstrate registration with E-Verify for federal work authorization program participation, with all subcontractors subject to identical compliance requirements. The RFP does not specify set-aside designations or restrictions on organization types eligible to respond; however, the district maintains a consolidated banking relationship with Truist Bank, and the selected contractor must integrate directly with Truist's card processing platform and FCS's existing financial systems. The current card services contractor is not identified in the available documents, though the P-Card program manual references Truist Visa Purchasing Cards as the existing payment processing medium. The base contract period is specified in the contract award letter, with four one-year renewal options available at FCS's sole discretion using the same terms, conditions, and pricing. Although specific award values or budget ranges are not disclosed in the available documents, the district's current card services volume of approximately $30 million in annual expenditures across 439 cards with an average transaction size of $423 provides context for the financial scale of this procurement. All pricing must remain firm for each contract year and be stated F.O.B. destination, with FCS exempt from state and federal sales and excise taxes. The procurement permits piggyback purchasing, allowing other state and local government agencies to purchase card services at the same quoted prices pending mutual agreement.