Boiler Maintenance and Repair

Pinellas County, Florida is soliciting bids for a comprehensive boiler maintenance and repair contract covering five county facilities, including the Detention Campus, Medical Examiner, Animal Services, Gulf Coast Museum of Art, and Vet Tech facility. The procurement requires a single contractor to perform four scheduled inspections per boiler annually: one major annual inspection and three minor quarterly safety inspections, to be conducted during normal business hours (Monday-Friday, 7:00 A.M. to 3:30 P.M.). Major annual inspections will involve extensive maintenance including opening and cleaning fireside and waterside components, repairing refractory, resealing with new gaskets, servicing burner assemblies, conducting flue gas analysis, and testing operating and safety controls. Quarterly minor inspections will focus on burner assembly removal and inspection, stack gas analysis, control verification, and boiler room log reviews. The solicitation requires contractors to submit proposals electronically via OpenGov by January 15, 2026 at 3:00 p.m., with a question submission deadline of January 6, 2026. Bidders must demonstrate Florida corporate registration, appropriate state licensing for boiler maintenance, and ability to provide 24/7 emergency response with a four-hour reaction time.

The contract has specific requirements for contractor personnel, mandating background checks and security clearance through the Pinellas County Sheriff's Office prior to work commencement. Insurance requirements are comprehensive, including Workers' Compensation, Commercial General Liability ($1,000,000 per occurrence), Business Automobile Liability ($1,000,000 per accident), Excess/Umbrella Liability ($2,000,000), and Pollution Legal/Environmental Liability ($2,000,000 per claim). The five-year contract term allows for annual price adjustments limited to the lesser of the Consumer Price Index or 5 percent. Replacement parts will be reimbursed at list price minus a contractor-submitted discount, with a projected annual parts spend of $50,000 and a total five-year contract value estimated at approximately $506,600. Contractors must provide at least four customer references and demonstrate capability to perform similar services. The contract explicitly excludes major boiler pressure vessel repairs, extensive refractory replacement, external piping repairs, and daily maintenance tasks performed by county facility operations personnel.