Boiler_Locations_and_Pricing_Purchasing.xlsx

This is a boiler maintenance and repair pricing schedule for Pinellas County, Florida, detailing preventative maintenance services across two geographic groups of county facilities. The contract requires comprehensive monthly site visits, quarterly preventative maintenance inspections, annual major inspections, and all associated reporting requirements including written reports and monthly logs. The scope covers Group A facilities at the Detention Center in Clearwater (32 line items including multiple boiler systems from manufacturers such as Patterson-Kelly, Rite Hot Water, Aldrich LP Steam, and Lochinvar) and Group B facilities in the Largo area (16 line items covering the Gulf Coast Museum of Art, Animal Services, Medical Examiner's Office, and Veterinary Technical facilities with Futrua III and Raypak Gas boilers). The contract is structured as a five-year term with quarterly and annual inspection schedules performed at three-month intervals beginning at contract commencement, with the timing of major inspections at the vendor's discretion.

Pricing for the contract includes a base for preventative maintenance services on all boilers (currently showing $0 unit prices pending vendor submission), emergency service call rates at $500 per hour for regular hours and $500 per hour for after-hours calls (including evenings, weekends, and holidays), and an estimated annual parts spend of $50,000 with a 10 percent discount off manufacturer's suggested retail price, resulting in an annual parts cost of $45,000. The five-year contract total for parts is $225,000 before the 10 percent contingency and $247,500 with the contingency included. All repairs, equipment, or parts not associated with the preventative maintenance program requirements and discovered during routine inspections require separate invoicing and prior Pinellas County approval before work is conducted.