Boiler_Maintenance_and_Repair.docx

Boiler Maintenance and Repair

A. REQUIREMENTS

Standard Services Agreement The awarded contractor will be required to execute the attached standard services agreement. No exceptions to the standard services agreement will be allowed.

The awarded vendor will be required to submit a Schedule of Maintenance for each boiler and incorporate in the Services Agreement.

Inspections: All inspection services will be performed during the normal daytime working hours, Monday through Friday, 7:00 a.m. – 3:30 p.m. or as scheduled with Facility Manager or designee.

B. SECURITY REQUIREMENTS / BACKGROUND CHECKS/ IDENTIFICATION BADGES:

A. Security Requirements:

a. All Contractor employees are required to submit to a background check. The background check process shall be completed at least ten (10) days prior to the start of the project. The Contractor shall be responsible for all costs associated with the background checks. A valid driver license and Social Security card are required for completing the background check and obtaining security clearance.

Step One – The Contractor shall obtain a Level One Criminal History Records Check through the Florida Department of Law Enforcement (FDLE) for each assigned employee.

Step Two – The Contractor shall submit the FDLE Records Check along with a copy of the driver license, Social Security card and completed Sheriff’s Office Security Clearance Application, for each employee, to the Facility Manager.

The Pinellas County Sheriff’s Office shall have and exercise full and complete control over granting, denying, withholding, withdrawing, or terminating security clearances for Contractor employees. If a submitted employee is denied for any reason, there is no opportunity to re-apply.

Additional Requirements for Contract 1, Group C (Southeast – CJC): The Contractor will submit the Sheriff’s Office Fingerprint Card Information to the Facility Manager (CJC - State’s Attorney office only) along with items defined in Step Two. The Contractor will schedule through the Facility Manager a time for his employees to be fingerprinted by the Sheriff’s Office.

Additional Requirements for Young-Rainey STAR Center facilities – The Contractor will submit to the Raytheon representative the following:

1. Original birth certificate, or

2. Original passport (proof that subject is a naturalized citizen of the United States of America) No copies will be accepted. The Contractor will schedule through the Facility Manager at the STAR Center a time for his employees to present their documents to the Raytheon representative.

The Contractor is responsible to pay for this added clearance requirement. The Raytheon representative shall have and exercise full and complete control over granting, denying, withholding, withdrawing, or terminating security clearances for Contractor employees for the Raytheon locations only.

Step Three - The Facility Manager will communicate the results of the Sheriff’s Office review to the Contractor.

b. A list of all assigned personnel, showing the employee’s full name, address, telephone number, date and place of birth, and driver license number shall be submitted to the Facility Manager. This list is to be kept current by the Contractor and promptly submitted to the Facility Manager at the beginning of each month, or immediately, if any changes are made to Contractor’s personnel.

c. The Contractor shall provide an updated FDLE Level One Criminal History Records Check for all personnel on an annual basis. The annual updates are to be sent to the respective Facility Manager for review by the Sheriff’s Office. Background check updates shall remain on file at the Contractor’s location for three (3) years from the date of the last invoice.

d. The Contractor shall make the employees available for photographs on a schedule to be worked out with the Facility Manager. Access to sites not managed by the Administrative Services Department needs to be coordinated with the County site representative for the specific department. The badges shall be made by the County before an individual may begin work and only after a favorable security clearance has been received. Contractor employees shall sign each badge at the time of receipt.

All Contractor employees are required to wear picture identification (ID) badges, to be furnished by Pinellas County for the various facility sections.

e. The Contractor will notify the respective Facility Manager when an employee badge is lost. It shall be the responsibility of the Contractor to pay for replacement badges at the rate of $10.00 per badge. No employee shall be allowed to work without a current badge. Any Contractor’s employee who does not have proper identification shall be cause for the County to require removal of that employee from the property. The Contractor shall see that all badges are returned to the Facility Manager when employees are dismissed or terminated.

B. Emergency Requirements Vendors shall respond to any emergency service calls within four (4) hours, at no additional cost to the County. Emergency service calls will be provided twenty-four (24) hours per day, seven (7) days per week. Vendor shall provide the County with an on call 24 hour telephone number for emergency services.

C. SCOPE OF WORK

Services consist of four (4) scheduled inspections per boiler, including one (1) major annual inspection and three (3) minor inspections (or quarterly safety inspections) for each boiler, per calendar year. These inspections are to be performed at three-month intervals, starting at the beginning of the contract period, per boiler, with the timing of the major inspection at the discretion of the vendor.

Inspections will be done quarterly, the four (4) inspections include; one (1) annual major inspection and three (3) minor safety inspections.

A. Annual Major Inspection Includes:

1. Open fireside and waterside of boilers. Wash out waterside and inspect tubes for scale and / or oxygen attack. Clean firesides as needed.

2. Check all firesides refractory. Repair cracks, patch and wash coat all refractories as necessary.

3. Reseal both fireside and waterside of units with new gaskets.

4. Remove, clean and inspect burner assemblies. Clean and set gas pilot electrodes.

5. Fire boilers and adjust air/fuel ratio for optimum efficiency. (Flue gas analysis)

6. Check operation of all operating and safety controls.

7. Remove and clean strainers at pump suction (steam boilers ONLY).

8. Check and lubricate all circulator pumps and motors. Inspect couplings (hot water heaters and hot water boilers ONLY).

9. Clean strainers on automatic fill valves (hot water boilers ONLY).

B. Quarterly Minor Inspections Include:

1. Remove and inspect complete burner assemblies, clean, and set gas pilot electrode.

2. Analyze sample of stack gas and adjust air/fuel ratio for optimum efficiency.

3. Check and test operation of all operating and safety controls.

4. Check operation of feed water pumps and motors, circular pumps and motors.

5. Review boiler room log sheets and check with Facility Manager or designee to identify / correct any problems as needed.

C. Replacement Parts: A sampling of replacement parts for boilers and related boiler equipment shall be provided by the Vendor as part of the Bid Summary. Replacement parts shall be reimbursed based on the MSRP List Price minus discount as submitted on the Bid Summary. Bidder must supply proof of MSRP List Price with final invoice.

EXCLUSIONS TO THE CONTRACT AND CLARIFICATION

The following are NOT included in this contract:

1. Any repair to the boiler pressure vessel and / or hot water storage vessel, its components or the outer shell. This includes tube replacement, complete unit replacement, OR re-lining of any hot water storage tanks.

2. Any MAJOR refractory replacement/ repair (i.e. rear door, furnace throat and/or liner tile) caused by anything OTHER THAN “normal” wear and operation (such as a leaking boiler that is allowed to operate, thus water damage and erosion results – this IS NOT “normal wear”). In the event such work becomes necessary, estimates would be required.

3. Any repair to, or replacement of, EXTERNAL boiler piping or hydronic specialties, such as blow down piping, feed water piping, steam lines, heating hot water pumps and associated suction diffusers/ discharge valves, expansion tanks, air separators. In the event such work becomes necessary, estimates would be required.

4. “Normal” daily maintenance to be performed by Pinellas County Facility Operations personnel, as follows:

a. Daily boiler blow downs

b. Checking of soft water

c. Monitoring chemical use / insuring proper chemical treatment

D. DELIVERABLES

Written Inspection Reports to be provided by vendor for each inspection. Reports are to be filed with the Facility Manager.

These reports shall include, at minimum:

1. Flame;

2. Gas flow;

3. Tube condition;

4. Temperature settings at time of inspection;

5. Note if boiler is losing or gaining water;

6. Note if boiler is running within plumbing code guidelines;

7. Note whether the check relief valves are working properly.

E. MISCELLANEOUS

A. At Detention locations, all vendors’ representatives must carry a tool list at all times and are required to keep track of their own tools. Facility Representatives may request a copy of a tool list and check for accuracy before and after entering any Detention location to ensure no tools are left inside Detention facilities.

B. All vendors must check in at Facility Operators’ office before beginning work and obtain a vendor badge. All vendor badges will be turned into Facility Operations at the end of each visit.

C. Prior to taking a unit out of service, vendor must notify Facility Operations so that appropriate measures can be followed with the site staff. No lock-out / tag-out is needed if this procedure is followed for isolation coordination of boilers in each building.

F. CONTACTS

The following are the names and phone numbers for Facility Operations contacts for each of the boiler locations, and the addresses of each location