Summary of Boiler Maintenance & Repair Pricing Spreadsheet

This is a pricing spreadsheet for a boiler maintenance and repair contract with Pinellas County, Florida, covering preventative maintenance services across five county facilities. The contract encompasses boiler maintenance at three primary locations: the Detention Campus (DET) at 14400 49th Street North in Clearwater with multiple boiler systems across various divisions; the Mid-County (MID) facilities including the Gulf Coast Museum of Art, Animal Services, Medical Examiner, and Vet Tech facility in Largo; and Utilities facilities including Logan Lab Building B in Largo. The scope requires monthly site visits, quarterly preventative maintenance inspections, annual preventative maintenance inspections, and all associated reporting requirements including written reports and monthly logs. The contract specifies that additional repairs, equipment, or parts discovered during routine inspections require separate invoicing and prior county approval. The contract term is five years, with pricing to be submitted by bidders for annual and five-year term totals across all facility groups and service categories.

The pricing spreadsheet establishes that bidders must provide unit prices for yearly and quarterly maintenance visits across all boiler systems, with quantities specified for each service type. Service calls are categorized by regular hourly rates (7:00 A.M. to 3:30 P.M.) and after-hours rates (including evenings, weekends, and holidays), with an estimated 500 annual service hours budgeted for each rate category. Replacement parts are to be compensated at list price minus a contractor-submitted discount percentage, with an estimated annual parts spend of $50,000 and five-year total of $250,000. The spreadsheet indicates an estimated annual contract total of $50,000 with a five-year term total of $250,000 based on parts only, plus an unspecified 10 percent contingency valued at $25,000 for a total contract not-to-exceed of $275,000 over the five-year term. All maintenance cost pricing must be all-encompassing to cover the preventative maintenance program requirements without additional charges to the county.