Boiler_Locations_and_Pricing_Purchasing.xlsx

This is a Boiler Locations and Pricing Purchasing spreadsheet for Pinellas County, Florida's boiler maintenance and repair contract. The document details the county's requirements for comprehensive preventative maintenance services across five county facilities: the Detention Campus (DET) in Clearwater with 16 boilers, the Mid-County (MID) locations in Largo including the Gulf Coast Museum of Art, Animal Services, Medical Examiner, and Vet Tech facility with 8 boilers. The contract scope requires monthly site visits, quarterly preventative maintenance inspections, and annual preventative maintenance inspections, with all work to be performed during normal business hours. Services include four scheduled inspections per boiler annually—one major annual inspection and three minor quarterly safety inspections. The contract term is five years with electronic proposal submissions required by January 15, 2026 at 3:00 p.m., and questions must be submitted by January 6, 2026. All other repairs, equipment, or parts discovered during routine inspections require separate invoicing and prior Pinellas County approval before work commences.

The pricing structure includes unit pricing for yearly and quarterly maintenance visits across all boiler locations, with all unit prices currently listed at $0.00 pending vendor proposals. The contract includes separate pricing for regular hourly service calls at $500.00 per hour and after-hours service calls at $500.00 per hour. Parts are estimated at $50,000 annually with a five-year total of $250,000, subject to a contractor-submitted discount percentage off manufacturer's suggested retail price (MSRP). The current pricing summary shows an annual parts cost of $45,000 with a 10% discount applied and a five-year term total of $225,000 for parts. The overall estimated contract value is approximately $506,600 for the five-year term. The contract requires contractors to demonstrate Florida corporate registration, appropriate state licensing for boiler maintenance, 24/7 emergency response capability with a four-hour reaction time, and comprehensive insurance coverage including Workers' Compensation, Commercial General Liability of $1,000,000 per occurrence, Business Automobile Liability of $1,000,000 per accident, Excess/Umbrella Liability of $2,000,000, and Pollution Legal/Environmental Liability of $2,000,000 per claim.