AV Equipment and Installation

Jones County School System (JCSS) is requesting proposals for audiovisual equipment and installation services at multiple schools under eRFP 23-39, with proposals due March 22, 2023 at 1:00 p.m. Eastern Time and a mandatory pre-bid conference on March 1, 2023 at 11:30 a.m. Eastern Time via Zoom. Georgia-based businesses may receive reciprocal preference consideration under state law.

The scope encompasses AV system installation at four school facilities: three gymnasiums (DFES Gym, CRMS Gym, GSMS Gym) requiring identical sound systems with 4-channel amplifier minimum, digital mixer with XLR/3.5mm/Bluetooth inputs, mobile app control, wireless handheld microphones, and wall-mounted controls; and powered rear-projection screens measuring at least 188 inches diagonal (16:10 aspect ratio) with 6000-lumen projectors. JCHS Auditorium requires a 222-inch screen and 8500-lumen projector. The contractor must remove and dispose of existing AV equipment and provide all labor, materials, installation, and project management.

The contract term is three years, with JCSS retaining extension rights. No minimum order or dollar value is specified. Evaluation weights technical factors at 60 percent—quality of solution (30 percent), certifications and capabilities (15 percent), and prior experience (15 percent)—and cost at 40 percent. Best-value selection applies. Mandatory evaluation questions require vendors to specify equipment brands and models, confirm after-hours/weekend availability, detail staffing, provide timelines, identify a project manager, document low-voltage and relevant certifications, and describe prior JCSS and K-12 Georgia experience. Written questions are due March 6, 2023 at 5:00 p.m. ET; responses will be provided by March 8, 2023. Award is anticipated March 29, 2023, with Notice of Award approximately ten days thereafter.

The contractor must maintain comprehensive insurance: Workers Compensation (statutory limits), Commercial General Liability ($1 million per occurrence / $2 million aggregate), and Automobile Liability ($1 million combined single limit). Certificates must be provided within ten business days of award. No bid, performance, or payment bonds are required. All costs must be included in quoted prices; proposals are submitted electronically via the Vendor Registry platform with separate technical and cost documents.