Approved Vendor List Fundraiser Vendors Pursuant to Utah Code 13-22

The Salt Lake City School District (SLCSD) is soliciting Statements of Qualifications (SOQs) from qualified vendors to establish an approved vendor list for fundraising vendors pursuant to Utah Code 13-22, the Charitable Solicitations Act. This procurement seeks vendors to provide food items or other products for resale during student-sponsored fundraising activities at various schools within the SLCSD. Vendors must submit comprehensive SOQs electronically through the Bonfire/U3P platform by 10:00 A.M. on February 17, 2026, with the question and answer period closing on February 10, 2026. Required submissions include company information, completed W9 Form, State of Utah Department of Commerce Fundraiser Permit or commercial co-venturer letter, valid business license, and any vendor-proposed contract terms. Selected vendors will be placed on the approved vendor list for an initial 18-month period, with future application opportunities available thereafter. The evaluation committee will assess SOQs using a 500-point technical evaluation framework divided into four weighted criteria: Vendor Qualifications & Experience (40%, 200 points), Complaints/Problem Resolution (30%, 150 points), References (20%, 100 points), and Fundraiser Details (10%, 50 points), with vendors required to achieve a minimum threshold of 75 percent (375 points) to meet technical evaluation requirements. Vendors must specify either a percentage or flat fee per item sold, with all proceeds going exclusively to SLCSD, and must provide detailed descriptions of fundraiser operations, profit-sharing calculations, and the percentage or dollar amount returned to schools.

The solicitation does not indicate any specific set-aside designations or restrictions limiting responses to particular enterprise categories or disadvantaged business enterprises. However, vendors must comply with numerous mandatory requirements and prohibitions, including prohibitions on door-to-door student solicitation, sales quotas, pre-purchasing inventory requirements for elementary schools, and fundraising activities involving tobacco, alcohol, or products illegal for school-age children. All vendors must execute the SLCSD Standard Terms and Conditions for Goods and Services, which require commercial general liability insurance of at least $1,000,000 per occurrence and $3,000,000 aggregate with SLCSD named as additional insured, workers' compensation insurance at statutory limits, and compliance with the Family Educational Rights and Privacy Act (FERPA) and Utah's Student Privacy and Data Protection Act (SPDPA) if accessing student information. Vendor contracts may not exceed one year and expire on June 30th of the following year, with SLCSD reserving the right to remove any vendor from the approved list at any time for failure to meet professional standards or other reasons deemed appropriate by the district. The solicitation does not specify award values or budget ranges, as the procurement is designed to establish a vendor list from which individual schools will select and contract with approved vendors for specific fundraising activities. No incumbent vendors or existing contractor information is identified in the available solicitation documents.