Annual Pond Maintenance Services
Closed State & local contract opportunity
- Solicitation number
- B-26-14-COC
- State
- Florida
- Responses due
Opportunity facts
- Jurisdictions
- NIGP codes
- Points of contact
-
- Frank Mirabito fmirabito@cocoafl.org (321) 433-8833
- Brian Dale bdale@cocoafl.org (321) 433-8833
- Christine Savage csavage@cocoafl.org
Updated .
About this opportunity
The City of Cocoa's Purchasing Department, on behalf of the Public Works Stormwater Division, is requesting bids for annual pond maintenance services at 23 stormwater ponds across 13 locations throughout the city, with bids due September 10, 2026 at 3:00 p.m. EST and a non-mandatory pre-bid conference on August 18, 2026 at 10:00 a.m. EST at Cocoa City Hall. A 5% preference applies to Brevard County contractors with physical business addresses within the county, evidenced by a business tax receipt issued at least six months prior to bid submission.
Bidders must be licensed Florida General Contractors with a minimum of five years of experience performing similar pond and aquatic vegetation management work. The scope includes algae and aquatic weed control in open water areas; shoreline grass control in nonvegetated areas; littoral shelf maintenance for cattail and primrose willow control; triploid grass carp stocking to manage Hydrilla and slender Spikerush based on unit cost; removal of trash and nonorganic materials accessible via the storm sewer system; and clearing of overflow structures. Each pond receives service visits quarterly, spaced approximately 90 days apart. Quarterly management reporting is required, documenting volumes of trash and debris collected. Mechanical harvesting is available on a unit cost basis. Heavy physical organic material removal is excluded from the base contract and will be negotiated separately.
The contract term is five years beginning October 1, 2026 and ending September 30, 2031, with two optional one-year renewal periods subject to mutual agreement. Performance and payment bonds equal to 100 percent of the total contract amount are required within 15 calendar days of award. Award is anticipated in September 2026, subject to City Council approval. The source does not specify an estimated contract value. Bids must be submitted in sealed envelopes to the Purchasing & Contracts Division at 65 Stone Street, Cocoa, Florida 32922. Bidders must provide active business registration, professional licenses, references, W-9 form, and proof of insurance with bid submission. The contract is effective only to the extent funds are available, with obligations for succeeding fiscal years subject to City Council appropriation.
Opportunity text
The City of Cocoa's Purchasing Department, on behalf of the Public Works Stormwater Division, is soliciting procurement of services to be provided from qualified firms ("Bidder") for pond maintenance services at various stormwater facilities as specified. Contractor shall Provide all supervision, labor, equipment, materials and fuel to perform grounds, aquatic weed control and pond maintenance as indicated in this statement of work. The work consists of maintaining 23 stormwater ponds throughout the city in 13 separate locations (see Exhibit "A & B" - Area Maps). Work includes trash/debris collection, aquatic spraying with documented logs. Each Pond will be serviced every 3 months. Service visits shall be spaced approximately 90 days apart. The contractor performance requirement must include: a. Algae and aquatic weed control in open water areas only. b. Shoreline grass control to the waters' edge in non‐vegetated areas only. c. Littoral shelf maintenance‐wicking for the control of cattail and primrose willow. d. Triploid grass carp stocking (to control "Hydrilla" and slender "Spikerush") based on a unit cost provided on the Bid Schedule. e. Removal of all trash and other nonorganic materials (bottles, cans, litter, etc.) that are floating in the pond or at the water line will be conducted as part of each inspection. Management reporting will be used to verify trash removal activities. Trash to be removed is limited to trash which can physically enter the pond via the storm sewer system. The total amount/volume of trash collected must be reported with the Quarterly Report f. Overflow structures shall be cleared of weeds and debris at each inspection. The total amount/volume of weed and debris collected must be reported (added to item e) with the quarterly report. g. Heavy physical removal of organic materials is not part of this contract and will be negotiated separately. Provide mechanical harvesting based on a unit cost listed on the Bid Schedule. h. Management reporting will require the use of inspection forms by the contractor and provide it to the City and will be used as a basis for Invoice approval and contract performance inspection. Any activity conducted as part of the contract will have to be submitted within 72 hrs. of the activity taking place. The report(s) shall include the types of weeds treated, the chemicals and the equipment used for the treatment. Report(s) are required to be submitted with the invoices to constitute a proper invoice. Quarterly reports are to be submitted approximately 90 days apart.
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