Bid_Opening_Signin_Sheet.pdf

This is a Bid Opening Sign-In Sheet for ITB B-26-14-COC Annual Pond Maintenance Services submitted by the City of Cocoa's Purchasing Department on behalf of the Public Works Stormwater Division. The City of Cocoa is soliciting bids for annual maintenance services at 23 stormwater ponds across 13 locations throughout the city. Services include algae and aquatic weed control, shoreline grass management, littoral shelf maintenance, triploid grass carp stocking, trash and debris removal, overflow structure clearing, and quarterly management reporting. The bid opening was held on Thursday, September 10, 2026 at 3:00 p.m. EST, with a non-mandatory pre-bid conference conducted on August 18, 2026 at 10:00 a.m. EST at Cocoa City Hall. Each pond will receive service visits quarterly, spaced approximately 90 days apart. The contract term is five years beginning October 1, 2026 and ending September 30, 2031, with two optional one-year renewal periods subject to mutual agreement. Award is anticipated in September 2026, subject to City Council approval.

Bidders must be licensed Florida General Contractors with a minimum of five years of experience performing similar pond and aquatic vegetation management work. A 5% preference applies to Brevard County contractors with physical business addresses within the county, evidenced by a business tax receipt issued at least six months prior to bid submission. Performance and payment bonds equal to 100 percent of the total contract amount are required within 15 calendar days of award. Bidders must provide active business registration, professional licenses, references, W-9 form, and proof of insurance with bid submission. The contract is effective only to the extent funds are available, with obligations for succeeding fiscal years subject to City Council appropriation. The bid opening sign-in sheet documents attendance by three City of Cocoa representatives: Brian Dale, Diane Kozlak, and Christine Savage.