B2614COC_PreBid_Meeting_SignIn_Sheet.pdf

This is a pre-bid meeting sign-in sheet for the City of Cocoa's Purchasing Department related to annual pond maintenance services for the Public Works Stormwater Division. The solicitation covers maintenance services for 23 stormwater ponds across 13 locations throughout Cocoa, Florida. Services include algae and aquatic weed control, shoreline grass control, littoral shelf maintenance, triploid grass carp stocking, trash and debris removal, mechanical harvesting, and clearing of overflow structures. Each pond will receive quarterly service visits spaced approximately 90 days apart, with mandatory quarterly management reporting documenting volumes of collected materials. A non-mandatory pre-bid conference was held on August 18, 2026 at 10:00 a.m. EST at Cocoa City Hall, with sealed bids due September 10, 2026 at 3:00 p.m. EST. Award is anticipated in September 2026 subject to City Council approval. The contract term is five years beginning October 1, 2026 and ending September 30, 2031, with two optional one-year renewal periods subject to mutual agreement.

Bidders must be licensed Florida General Contractors with a minimum of five years of experience in similar pond and aquatic vegetation management work. A 5% local preference applies to Brevard County contractors with physical business addresses within the county, evidenced by a business tax receipt issued at least six months prior to bid submission. Performance and payment bonds equal to 100% of the total contract amount are required within 15 calendar days of award. Bidders must submit active business registration, professional licenses, references, W-9 forms, and proof of insurance with sealed bid envelopes to the Purchasing & Contracts Division at 65 Stone Street, Cocoa, Florida 32922. Heavy physical organic material removal is excluded from the base contract and will be negotiated separately. The contract is effective only to the extent funds are available, with obligations for succeeding fiscal years subject to City Council appropriation.