Addendum__3_QA_B2614COC_Annual_Pond_Maintenance_Services.pdf
PDF 105 KB Posted
- Attached to
- Annual Pond Maintenance Services
- Solicitation number
- B-26-14-COC
- Issued by
- Brevard County, Clewiston City, Florida
About this file
This is Addendum 3 to the ITB B-26-14-COC Annual Pond Maintenance Services bid documents issued by the City of Cocoa's Purchasing Department and Finance Department on September 1, 2026. The addendum provides clarifications regarding bidder qualifications, scope of work, and pricing for the annual maintenance of 23 stormwater ponds across 13 locations throughout Cocoa, Florida. The primary purpose of the contract is to maintain ponds free of weeds, trash, and debris through quarterly service visits spaced approximately 90 days apart. The contract term is five years beginning October 1, 2026, with two optional one-year renewal periods subject to mutual agreement. Bids were due September 10, 2026, with award anticipated in September 2026 subject to City Council approval and the non-mandatory pre-bid conference held on August 18, 2026.
The addendum clarifies that a Florida General Contractor license is not required; instead, firms holding applicable aquatic pesticide/applicator licenses and demonstrated experience are eligible to bid. Key scope clarifications include that littoral shelf maintenance for cattail and primrose control is included in standard maintenance pricing with no specified volume limits; the 10 cubic yard vegetation removal unit-price item applies to emergent vegetation only with contractor responsibility for means and methods; trash removal is limited to trash accessible via the storm sewer system and included in regular service; mechanical harvesting is available on a unit cost basis; and triploid grass carp stocking addresses submersed hydrilla management. The contractor is responsible for any barriers needed, and repair requests for culverts or pipes must be submitted to Public Works on a case-by-case basis. All base bid work scope, including trash removal, should be included in the additional ponds per acre price.
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September 1, 2026
Addendum 3 To the Contract Documents and Specifications:
ITB B-26-14-COC
Annual Pond Maintenance Services
To All Plan Holders:
The following addresses and provides clarification of the Bidding Documents and Specifications as fully and completely as if the same were fully set forth therein. Receipt of this addendum must be noted on the Receipt of Addendum(s) and Acknowledgement Form.
A. This addendum includes and addresses the following questions. The questions are listed below numbered 1 through ___ with responses provided in red below the question.
1. Can you confirm that a general contractor license is required? It is stated on page 7 of the document, but a general contractor license is not typically required for stormwater maintenance scopes. Commercial Aquatic Herbicide License from FDAC is usually the required license. No, The general contractor license is not required.
2. Section 1.02, Minimum Qualifications, states that bidders must be licensed in the State of Florida as a General Contractor. Please confirm whether a Florida General Contractor license is required for this pond maintenance and aquatic vegetation management contract, or whether firms holding the applicable aquatic pesticide/applicator licenses and demonstrated experience are eligible to bid. No. The general contractor license is not required.
3. What’s the thing this bid is for? Maintain the ponds free of weeds, trash and debris is the primary purpose.
4. Is submersed hydrilla included? This would be addressed with triploid grass carp.
5. Barriers? The contractor is responsible for any barriers they might need.
6. Culvert / pipe repair? The awarded Vendor can submit repair requests to Public Works on proposed repair work on a case-by-case basis.
Finance Department, Purchasing 65 Stone Street • Cocoa, FL 32922
PHONE: (321) 433-8844
www.CocoaFL.gov
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7. For the 10 CY vegetation removal unit-price item, please clarify whether this is intended for submerged aquatic vegetation, emergent vegetation, or either, and whether bidders should assume any particular vegetation type or removal method for pricing purposes.
This is for emergent vegetation only, any type of emergent vegetation the City wants to remove. Means and methods are the Contractor’s responsibility.
8. Requirement C. on page 7 states littoral shelf maintenance-wicking for the control of Cattails and Primrose. Does this mean that manual maintenance is to be included in the standard maintenance price or would this be charged separate as it states online G:
“provide mechanical harvesting based on a unit cost listed on the Bid Schedule”. Included in the standard maintenance price.
9. Requirement C. on page 7 states littoral shelf maintenance-wicking for the control of Cattails and Primrose. Is this limited to Cattails and primrose or includes other shoreline grasses like torpedo grass and alligator weed? Include other non-native shoreline grasses including torpedo grass and alligator weed.
10. Requirement C. on page 7 states littoral shelf maintenance-wicking for the control of Cattails and Primrose. If this is included in the maintenance scope and not as an additional service per unit cost. Up to what volume is to be considered part of the regular service and what is considered additional price on unit cost listed. Current ponds are being maintained in good condition. Volume is not specified and is included in the regular service.
11. Requirement E. on page 7 states that trash to be removed is limited to trash that can enter the pond via the storm sewer. Is there a limit to the volume or quantity that can be remove as part of maintenance and what is to be considered additional work? Current ponds are being maintained in good condition. Volume is not specified and is included in the regular service.
12. Are all of these ponds currently receiving maintenance service? Yes
13. In the revised attachment E Bid Price Schedule. For the additional Ponds per Acre Price, should this price include a trash removal cost per acre as well? The base bid work scope including trash removal should be included in this cost.
All other Bidding/Contract Documents and Specifications remain unchanged.
Brian Dale, Procurement and Budget Manger City of Cocoa
File details come from the government source that posted it. Updated .