Addendum_1_B2614COC.pdf

This Addendum 1 document, issued by the City of Cocoa's Purchasing and Contracts Division on August 11, 2026, modifies the bidding documents for Invitation to Bid B-26-14-COC for Annual Pond Maintenance Services. The addendum revises the pre-bid conference requirement, changing the language from mandatory attendance (requiring a firm representative to attend for bid consideration) to a non-mandatory pre-bid conference scheduled for Tuesday, August 18, 2026, at 10:00 a.m. EST at Cocoa City Hall, 3rd Floor Conference Room, 65 Stone Street, Cocoa, Florida 32922. Bids are due September 10, 2026, at 3:00 p.m. EST. The contract scope involves maintenance of 23 stormwater ponds across 13 locations throughout Cocoa, with services including algae and aquatic weed control, shoreline grass management, littoral shelf maintenance, triploid grass carp stocking, trash removal, and overflow structure clearing. Each pond receives quarterly service visits spaced approximately 90 days apart, with the contract term running five years from October 1, 2026, through September 30, 2031, plus two optional one-year renewal periods subject to mutual agreement.

Bidders must be licensed Florida General Contractors with a minimum of five years of experience in pond and aquatic vegetation management. A 5% preference applies to Brevard County contractors with established physical business addresses in the county, evidenced by a business tax receipt issued at least six months prior to bid submission. Performance and payment bonds equal to 100 percent of the total contract amount are required within 15 calendar days of award. Quarterly management reporting documenting volumes of trash and debris collected is mandatory. Mechanical harvesting is available on a unit cost basis, while heavy physical organic material removal is excluded from the base contract and will be negotiated separately. All other bidding and contract documents remain unchanged by this addendum. Award is anticipated in September 2026, subject to City Council approval.