Alco-Sensor Equipment, Parts and Supplies

The City of Phoenix Finance Department, Central Procurement Division, is issuing Invitation for Bid (IFB-26-0123) for Alco-Sensor breath testing equipment, parts, and supplies to support the Phoenix Police Department under a five-year contract commencing November 1, 2026. The procurement seeks brand-specific Intoximeters' Alco-Sensor devices including 175 Alco-Sensor FST units with P/1120 case upgrades, 10,000 standard mouthpieces, 10,000 ASIV or ECIR mouthpieces, 5,000 ECIR/DMT checktrap mouthpieces, and 175 case kits annually. The contractor must provide technical support Monday through Friday from 8:00 a.m. to 5:00 p.m., replace defective items within ten business days at no cost to the City, and maintain a minimum one-year warranty on all equipment with Commercial General Liability insurance of $2,000,000 general aggregate and $1,000,000 per occurrence. Qualified offerors must demonstrate a minimum of three years in operation providing goods or services similar to those requested and must maintain sufficient local inventory to support daily City requirements. All prices must be quoted FOB destination and are firm and fixed for the initial one-year period, with annual price increases permitted upon sixty days' notice with supporting documentation. The pre-offer conference is scheduled for February 17, 2026 at 10:00 a.m. via Webex (non-mandatory), written inquiries are due by February 19, 2026 at 2:00 p.m., and sealed offers are due March 3, 2026 at 2:00 p.m. Award will be made to the lowest responsive and responsible offeror, and the City reserves the right to award individual line items, multiple contracts, or reject all offers; payment will be made within thirty to forty-five days of invoice receipt or product acceptance, whichever is later.

This procurement is subject to Disadvantaged Business Enterprise (DBE) and Small Business Participation Plan requirements applicable to the City of Phoenix Public Transit Department under 49 CFR Parts 26 and 23, requiring contractors to demonstrate good faith efforts in promoting DBE and small business firm participation in procurement activities, joint ventures, and service arrangements. Contractors must submit an initial Small Business Participation Plan within thirty calendar days after contract award, track and report all DBE and small business expenditures monthly through the City's Certification and Compliance System at phoenix.diversitycompliance.com, and submit annual updated plans with supporting documentation throughout the contract term. The contract is also subject to the City of Phoenix Aviation Department's supplemental terms and conditions applicable to airport agreements, which mandate compliance with Title VI of the Civil Rights Act of 1964, FAA Grant Assurances, nondiscrimination requirements, mandatory prompt payment to subcontractors within seven days of receipt of payment from the City, E-Verify requirements, and heat safety and mitigation plan compliance under Phoenix City Code Section 18-411. Additionally, contractors must acknowledge receipt of Sensitive Security Information controlled under 49 CFR Parts 15 and 1520 and comply with federal regulations governing the handling and disclosure of security-sensitive materials related to airport operations. No specific budget range or award value is disclosed in the solicitation documents; however, the contract encompasses a five-year term with potential annual variations based on approved price increase requests. No incumbent vendor information is provided in the available solicitation materials.