Sensitive_Security_Information_Acknowledgement_Form.docx

This is a Sensitive Security Information Acknowledgement Form issued by the City of Phoenix Aviation Department for use in connection with the Alco-Sensor equipment, parts, and supplies procurement (IFB-26-0123) for the Phoenix Police Department. The form requires authorized representatives of bidding companies to acknowledge receipt of security-sensitive documents controlled under 49 C.F.R. Parts 15 and 1520 and to agree to comply with federal regulations governing disclosure and handling of such information. Signatories must commit to destroying the documents upon the earlier of contract completion or the contract end date, with unauthorized release subject to civil penalties or other federal action. The five-year contract commences November 1, 2026, and includes procurement of 175 Alco-Sensor FST units annually with P/1120 case upgrades, 10,000 standard mouthpieces, 10,000 ASIV or ECIR mouthpieces, 5,000 ECIR/DMT checktrap mouthpieces, and 175 case kits annually. A pre-offer conference is scheduled for February 17, 2026 at 10:00 a.m. via Webex (non-mandatory), written inquiries are due February 19, 2026 at 2:00 p.m., and sealed offers are due March 3, 2026 at 2:00 p.m.

Award will be made to the lowest responsive and responsible offeror, with the City reserving the right to award individual line items, multiple contracts, or reject all offers. All prices must be quoted FOB destination and are firm and fixed for the initial one-year period, with annual price increases permitted upon sixty days' notice with supporting documentation. Qualified offerors must demonstrate a minimum of three years in operation and maintain sufficient local inventory to support daily City requirements. The contractor must provide technical support Monday through Friday from 8:00 a.m. to 5:00 p.m., replace defective items within ten business days at no cost, and maintain a minimum one-year warranty with Commercial General Liability insurance of $2,000,000 general aggregate and $1,000,000 per occurrence. Payment will be made within thirty to forty-five days of invoice receipt or product acceptance, whichever is later. The procurement is subject to Disadvantaged Business Enterprise (DBE) and Small Business Participation Plan requirements under 49 CFR Parts 26 and 23, requiring contractors to submit initial plans within thirty calendar days after award and track monthly expenditures through the City's Certification and Compliance System. The contract is also subject to City of Phoenix Aviation Department supplemental terms including Title VI Civil Rights Act compliance, FAA Grant Assurances, E-Verify requirements, and heat safety plan compliance under Phoenix City Code Section 18-411.