Acceptance_of_Offer_Form_2025.pdf

This is an Acceptance of Offer Form issued by the City of Phoenix Finance Department for Invitation for Bid IFB-26-0123 concerning Alco-Sensor breath testing equipment, parts, and supplies for the Phoenix Police Department. The solicitation seeks brand-specific Intoximeters' Alco-Sensor devices including 175 Alco-Sensor FST units with P/1120 case upgrades, 10,000 standard mouthpieces, 10,000 ASIV or ECIR mouthpieces, 5,000 ECIR/DMT checktrap mouthpieces, and 175 case kits annually. The contract term is five years commencing November 1, 2026. A non-mandatory pre-offer conference is scheduled for February 17, 2026 at 10:00 a.m. via Webex. Written inquiries are due February 19, 2026 at 2:00 p.m., and sealed offers must be submitted by March 3, 2026 at 2:00 p.m. Award will be made to the lowest responsive and responsible offeror, with the City reserving the right to award individual line items, multiple contracts, or reject all offers.

All prices must be quoted FOB destination and are firm and fixed for the initial one-year period, with annual price increases permitted upon sixty days' notice with supporting documentation. Payment will be made within thirty to forty-five days of invoice receipt or product acceptance, whichever is later. Qualified offerors must demonstrate a minimum of three years in operation and maintain sufficient local inventory to support daily City requirements. The contractor must provide technical support Monday through Friday from 8:00 a.m. to 5:00 p.m., replace defective items within ten business days at no cost, and maintain a minimum one-year warranty with Commercial General Liability insurance of $2,000,000 general aggregate and $1,000,000 per occurrence. The procurement is subject to Disadvantaged Business Enterprise and Small Business Participation Plan requirements, requiring contractors to submit an initial plan within thirty calendar days after award and track DBE and small business expenditures monthly through the City's Certification and Compliance System. The contract is also subject to the City of Phoenix Aviation Department's supplemental terms, including Title VI compliance, nondiscrimination requirements, E-Verify requirements, and heat safety and mitigation plan compliance.