Addendum_Form.docx

This is an addendum form issued by the City of Phoenix Finance Department, Central Procurement Division, for Invitation for Bid (IFB-26-0123) concerning Alco-Sensor breath testing equipment, parts, and supplies for the Phoenix Police Department. The procurement seeks brand-specific Intoximeters' Alco-Sensor devices including 175 Alco-Sensor FST units with P/1120 case upgrades, 10,000 standard mouthpieces, 10,000 ASIV or ECIR mouthpieces, 5,000 ECIR/DMT checktrap mouthpieces, and 175 case kits annually under a five-year contract commencing November 1, 2026. The addendum extends the offer due date to October 18, 2022 at 2:00 p.m. A pre-offer conference was scheduled for February 17, 2026 at 10:00 a.m. via Webex (non-mandatory), with written inquiries due by February 19, 2026 at 2:00 p.m., and sealed offers originally due March 3, 2026 at 2:00 p.m., though this addendum reflects the extended timeline. Award will be made to the lowest responsive and responsible offeror, and the City reserves the right to award individual line items, multiple contracts, or reject all offers.

All prices must be quoted FOB destination and are firm and fixed for the initial one-year period, with annual price increases permitted upon sixty days' notice with supporting documentation. Qualified offerors must demonstrate a minimum of three years in operation providing similar goods or services and maintain sufficient local inventory to support daily City requirements. The contractor must provide technical support Monday through Friday from 8:00 a.m. to 5:00 p.m., replace defective items within ten business days at no cost to the City, and maintain a minimum one-year warranty on all equipment with Commercial General Liability insurance of $2,000,000 general aggregate and $1,000,000 per occurrence. Payment will be made within thirty to forty-five days of invoice receipt or product acceptance, whichever is later. The procurement is subject to Disadvantaged Business Enterprise (DBE) and Small Business Participation Plan requirements, with contractors required to submit an initial plan within thirty calendar days after contract award and track all DBE and small business expenditures monthly through the City's Certification and Compliance System. The contract is also subject to the City of Phoenix Aviation Department's supplemental terms and conditions, including Title VI Civil Rights Act compliance, FAA Grant Assurances, mandatory prompt payment to subcontractors within seven days, E-Verify requirements, and heat safety and mitigation plan compliance under Phoenix City Code Section 18-411. No specific budget range or award value is disclosed in the solicitation documents.