Addendum_Form.docx

This is an Addendum Form for the City of Phoenix Finance Department, Central Procurement Division's Invitation for Bid (IFB-26-0123) for Alco-Sensor breath testing equipment, parts, and supplies for the Phoenix Police Department. The solicitation requests brand-specific Intoximeters' Alco-Sensor devices including 175 Alco-Sensor FST units with P/1120 case upgrades, 10,000 standard mouthpieces, 10,000 ASIV or ECIR mouthpieces, 5,000 ECIR/DMT checktrap mouthpieces, and 175 case kits annually under a five-year contract commencing November 1, 2026. A pre-offer conference is scheduled for February 17, 2026 at 10:00 a.m. via Webex (non-mandatory), written inquiries are due by February 19, 2026 at 2:00 p.m., and sealed offers are due March 3, 2026 at 2:00 p.m. This addendum extends the offer due date to October 18, 2022 at 2:00 p.m. and includes a section for vendor inquiries and city responses with numbered questions and corresponding answers, though the specific questions and answers are not populated in this template document.

Pricing must be quoted FOB destination with firm and fixed prices for the initial one-year period, with annual price increases permitted upon sixty days' notice with supporting documentation. The contractor must provide technical support Monday through Friday from 8:00 a.m. to 5:00 p.m., replace defective items within ten business days at no cost, and maintain a minimum one-year warranty on all equipment with Commercial General Liability insurance of $2,000,000 general aggregate and $1,000,000 per occurrence. Qualified offerors must demonstrate a minimum of three years in operation providing similar goods or services and maintain sufficient local inventory to support daily City requirements. Payment will be made within thirty to forty-five days of invoice receipt or product acceptance, whichever is later. The procurement is subject to Disadvantaged Business Enterprise (DBE) and Small Business Participation Plan requirements under 49 CFR Parts 26 and 23, requiring contractors to submit an initial plan within thirty calendar days after award and track all expenditures monthly. The contract is also subject to City of Phoenix Aviation Department supplemental terms requiring Title VI Civil Rights Act compliance, FAA Grant Assurances, E-Verify requirements, and heat safety plan compliance under Phoenix City Code Section 18-411.