Acceptance_of_Offer_Form_2025.pdf

This is an Acceptance of Offer form issued by the City of Phoenix Finance Department, Central Procurement Division, for Alco-Sensor breath testing equipment, parts, and supplies to support the Phoenix Police Department. The procurement seeks brand-specific Intoximeters' Alco-Sensor devices including 175 Alco-Sensor FST units with P/1120 case upgrades, 10,000 standard mouthpieces, 10,000 ASIV or ECIR mouthpieces, 5,000 ECIR/DMT checktrap mouthpieces, and 175 case kits annually. The contract is a five-year agreement commencing November 1, 2026. The pre-offer conference was scheduled for February 17, 2026 at 10:00 a.m. via Webex (non-mandatory), written inquiries were due by February 19, 2026 at 2:00 p.m., and sealed offers were due March 3, 2026 at 2:00 p.m. Award will be made to the lowest responsive and responsible offeror.

Pricing must be quoted FOB destination with firm and fixed rates for the initial one-year period, with annual price increases permitted upon sixty days' notice with supporting documentation. Qualified offerors must demonstrate a minimum of three years in operation providing similar goods or services and maintain sufficient local inventory to support daily City requirements. The contractor must provide technical support Monday through Friday from 8:00 a.m. to 5:00 p.m., replace defective items within ten business days at no cost, and maintain a minimum one-year warranty with Commercial General Liability insurance of $2,000,000 general aggregate and $1,000,000 per occurrence. The contract is subject to Disadvantaged Business Enterprise (DBE) and Small Business Participation Plan requirements, with contractors required to submit an initial plan within thirty days of award and track monthly expenditures. Payment will be made within thirty to forty-five days of invoice receipt or product acceptance, whichever is later.