Air Conveyance System Cleaning - Bid #26-0146

The School Board of Sarasota County, Florida is soliciting sealed bids for Air Conveyance System Cleaning (Bid #26-0146) under an Invitation to Bid (ITB) procurement mechanism. This is a firm, fixed-price contract for one year from the date of award, with options to renew for two additional one-year periods by mutual agreement. The scope of work encompasses comprehensive cleaning and decontamination of air handling and conveyance equipment, including unit ventilators, fan coil units, supply and return ducts, registers, diffusers, and related components across school facilities. Required deliverables include removal of surface contaminants, unclogging of fouled components, cleaning and flushing of drain pans, repair or replacement of insulation, and application of antimicrobial coatings using specified chemicals such as OXINE, Fiber Lock 8000, and Triple "D" non-foaming alkaline coil cleaner. Contractors must possess a current Class A or Class B Air-Conditioning Contractor's license or Mechanical Contractor's license in Florida, provide proof of training in microbial contaminant effects and decontamination processes, and submit three commercial references demonstrating verifiable air conveyance system cleaning work completed within the past 36 months. Bidders must submit electronic responses via VendorLink by March 12, 2026, at 1:00 p.m. EST, with pricing structured as hourly rates for standard working hours (Monday-Friday, 7:00 a.m. to 5:00 p.m.) and non-standard working hours (before 7:00 a.m., after 5:00 p.m., and weekends), with a maximum 10% markup permitted on parts, materials, rental equipment, and subcontracted services, except during declared disasters when no markup is allowed. Recommended awards will be posted on or about April 14, 2026, and the School Board will take action on the award at its meeting on April 21, 2026. The contractor must maintain comprehensive insurance coverage including Workers' Compensation with $500,000 employer's liability, Commercial General Liability of $1,000,000 per occurrence, and Comprehensive Automobile Liability of $250,000 per person/$500,000 per occurrence.

This procurement does not identify set-aside restrictions specific to disadvantaged enterprises, though bidders are permitted to self-certify as Small/Minority Business Enterprises (S/MBE) and identify any S/MBE subcontractors participating in the bid, with such certifications considered in award procedures if needed for tie-breaking. All bidders must execute mandatory affidavits certifying compliance with Florida Statutes regarding non-use of coercion for labor and services and confirmation that the company is not owned or controlled by prohibited foreign countries of concern, which include the People's Republic of China, the Russian Federation, the Islamic Republic of Iran, the Democratic People's Republic of Korea, the Republic of Cuba, Venezuela under Nicolas Maduro, and Syria. Additionally, all qualified vendors must agree to provide emergency services on a priority basis during declared disasters, hurricanes, or other emergencies threatening public health and safety, with fair and reasonable pricing expected during such situations. No incumbent vendor or current contractor is identified in the procurement documents, and no specific budget range or award value is disclosed, as the School Board reserves the right to increase or decrease quantities, make awards to multiple vendors, reject any or all bids, and provides no guarantee regarding the total dollar value of orders.