B._SMBE_Certification_Form.pdf

This is a Small/Minority Business Enterprise Certification Form for the School Board of Sarasota County, Florida, submitted in response to Bid #26-0146 for Air Conveyance System Cleaning services. The form permits bidders to self-certify as either a Small Business Enterprise under Florida Statute 288.703(1) or as a Minority Business Enterprise (African American, Asian American, Woman Owned, Hispanic American, or Native American) under Florida Statutes 288.703(2) and (3), with certification by the State of Florida Department of Management Services, Office of Supplier Diversity, or through self-reporting. Bidders who are not themselves small or minority business enterprises but intend to subcontract portions of the work to S/MBE firms must identify subcontractors by name, designation, and estimated dollar value of services. The procurement is for air conveyance system cleaning services across Sarasota County school facilities under a firm, fixed-price contract for one year from the date of award, with options to renew for two additional one-year periods by mutual agreement. Electronic bid responses were required via VendorLink by March 12, 2026, at 1:00 p.m. EST, with recommended awards to be posted on or about April 14, 2026, and School Board action on the award scheduled for April 21, 2026.

Pricing for the contract is structured as hourly rates for standard working hours (Monday-Friday, 7:00 a.m. to 5:00 p.m.) and non-standard working hours (before 7:00 a.m., after 5:00 p.m., and weekends), with a maximum 10% markup permitted on parts, materials, rental equipment, and subcontracted services except during declared disasters when no markup is allowed. No incumbent vendor or current contractor is identified, and no specific budget range or award value is disclosed. Bidders must possess a current Class A or Class B Air-Conditioning Contractor's license or Mechanical Contractor's license in Florida, provide proof of training in microbial contaminant effects and decontamination processes, and submit three commercial references demonstrating verifiable air conveyance system cleaning work completed within the past 36 months. Required insurance coverage includes Workers' Compensation with $500,000 employer's liability, Commercial General Liability of $1,000,000 per occurrence, and Comprehensive Automobile Liability of $250,000 per person/$500,000 per occurrence. All bidders must execute mandatory affidavits certifying compliance with Florida Statutes regarding non-coercion for labor and services and confirming that the company is not owned or controlled by prohibited foreign countries of concern, and all qualified vendors must agree to provide emergency services on a priority basis during declared disasters with fair and reasonable pricing.