C._Emergency_Hurricane_or_Disaster__EHD.pdf

This is an Attachment C form for Emergency/Hurricane or Disaster conditions associated with Bid #26-0146 for Air Conveyance System Cleaning issued by the School Board of Sarasota County, Florida. The attachment establishes conditions requiring vendors and contractors to prioritize providing goods and services to the School Board and other government entities during public emergencies, hurricanes, disasters, floods, or acts of God over providing the same to private citizens. The vendor/contractor must agree to furnish a 24-hour emergency contact phone number and commit to providing services on a first-priority basis during declared emergencies. The School Board expects to pay fair and reasonable prices for all products and services rendered during emergency situations. The form requires vendors to complete signature blocks and provide emergency contact information including primary and secondary contacts with corresponding telephone numbers, fax, and email address.

The attachment serves as a mandatory certification document that bidders must execute to acknowledge their understanding and agreement with the emergency service prioritization requirements. There is no separate pricing structure detailed within this specific attachment; however, the related contract opportunity documentation indicates that during declared disasters, contractors are prohibited from applying any markup on parts, materials, rental equipment, and subcontracted services, whereas standard markups of up to 10 percent are permitted during non-emergency periods. Bidders must check the designated boxes to confirm their compliance with these emergency conditions before submitting their bids through VendorLink by the March 12, 2026 deadline at 1:00 p.m. EST.