AirConveyance26-0146_BF.xlsx
XLSX spreadsheet 12 KB Posted
- Attached to
- Air Conveyance System Cleaning - Bid #26-0146
- Solicitation number
- 26-0146
- Issued by
- Sarasota County, Florida
About this file
This is a bid form document for the School Board of Sarasota County, Florida's Air Conveyance System Cleaning procurement (Bid #26-0146), an Invitation to Bid for comprehensive cleaning and decontamination services of air handling and conveyance equipment across school facilities. The scope of work includes removal of surface contaminants, unclogging of fouled components, cleaning and flushing of drain pans, repair or replacement of insulation, and application of antimicrobial coatings using specified chemicals. The contract is firm, fixed-price for one year from the date of award with options to renew for two additional one-year periods by mutual agreement. Electronic bid submissions are due via VendorLink by March 12, 2026, at 1:00 p.m. EST. Recommended awards will be posted on or about April 14, 2026, with the School Board taking action on the award at its meeting on April 21, 2026.
Pricing is structured as hourly rates for standard working hours (Monday-Friday, 7:00 a.m. to 5:00 p.m.) and non-standard working hours (before 7:00 a.m., after 5:00 p.m., and weekends), with contractors permitted to include a maximum 10% markup on parts, materials, rental equipment, and subcontracted services. During declared disasters, no markup is permitted and all services must be billed at net cost. Contractors must possess a current Class A or Class B Air-Conditioning Contractor's license or Mechanical Contractor's license in Florida, provide proof of training in microbial contaminant effects and decontamination processes, and submit three commercial references for air conveyance system cleaning work completed within the past 36 months. Required insurance includes Workers' Compensation with $500,000 employer's liability, Commercial General Liability of $1,000,000 per occurrence, and Comprehensive Automobile Liability of $250,000 per person/$500,000 per occurrence. No incumbent vendor is identified, and the School Board reserves the right to increase or decrease quantities, make awards to multiple vendors, or reject any or all bids with no guarantee regarding total dollar value of orders.
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Text version
BidForm
| The contractor shall provide all equipment, labor, supervision, fuel, tools, travel, etc., to perform the work required in accordance with bid specifications for the following rates. | ||
| LABOR | ||
| 1. | Hourly rate per man-hour, standard working hours (Monday through Friday from 7:00 am to 5:00 pm) | $__________________/hour |
| 2. | ||
| Hourly rate per man-hour, non-standard working hours (Monday - Friday prior to 7:00 am and after 5:00 pm, and Saturday and Sunday) | $__________________/hour | |
| On occasion, parts and materials may be needed to complete the work. Parts and materials are to be billed at net cost. Include a percentage allowed for overhead and profit. A MAXIMUM OF 10% MARK-UP of cost of parts and material will be allowed. Indicate this percentage in the space provided. A mark-up of sales tax is not allowed. Percentages exceeding 10% will not be considered. A copy of the itemized parts and materials invoice from the supplier must be included with all billings to the SBSC. |
| 3. | Parts and Materials: maximum 10% mark-up |
| Note: All invoices shall be billed on a cost plus percent mark-up cost except during a declared disaster (no mark-up permitted.) | _________________% |
maximum 10% mark-up of parts and materials
| ALTERNATE | ||
| A. | If bidding alternate to the Triple "D" non-foaming alkaline coil cleaner please provide brand name, manufacturer, and SDS sheets with bid. | Brand:____________________ |
Manufacturer: _______________
| On occasion, rental equipment may be necessary. This is for equipment that is used on occasion, not in the regular course of air conveyance system cleaning service. This is not for rental for equipment that a Contractor must have (indicated on page 16). This category is to be used only with prior written approval from the Facilities Services representative. Rental equipment to be billed at net cost. Rental is for active use of equipment. Payment for inactive use will not be allowed. Include a percentage allowed for overhead and profit. A MAXIMUM OF 10% MARK-UP of rental equipment will be allowed. Indicate this percentage in the space provided. A mark-up of sales tax is not allowed. Percentages exceeding 10% will not be considered. A copy of the itemized rental equipment invoice must be included with all billings to the SBSC. | ||
| 4 | Rental Equipment: maximum 10% mark-up | |
| Note: All invoices shall be billed on a cost plus percent mark-up cost except during a declared disaster (no mark-up permitted.) | _________________% |
Maximum 10% mark-up of rental equipment On occasion, subcontracted services may be necessary. This category is to be used only with prior written approval from the Facilities Services representative. Subcontracted services for air conveyance system cleaning service to be billed at net cost. Include a percentage allowed for overhead and profit. A MAXIMUM OF 10% MARK-UP of subcontracted services will be allowed. Indicate this percentage in the space provided. No mark-up of sales tax allowed. Percentages exceeding 10% will not be considered. A copy of the itemized subcontracted services invoice from the Subcontractor must be included with all billings to the SBSC.
| 6. | Subcontracted Services: maximum 10% mark-up | |
| Note: All invoices shall be billed on a cost plus percent mark-up cost except during a declared disaster (no mark-up permitted.) | ________________ % |
Maximum 10% mark-up of subcontracted services.
THE SCHOOL BOARD OF SARASOTA COUNTY, FLORIDA
AIR CONVEYANCE SYSTEM CLEANING - BID #26-0146
BID FORM
&P
File details come from the government source that posted it. Updated .