A._Certification_Page.pdf
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- Attached to
- Air Conveyance System Cleaning - Bid #26-0146
- Solicitation number
- 26-0146
- Issued by
- Sarasota County, Florida
About this file
This is a Certification Page from the Sarasota County School Board, Florida's Materials Management Purchasing Department for Bid #26-0146, soliciting sealed bids for Air Conveyance System Cleaning services. The scope encompasses comprehensive cleaning and decontamination of air handling and conveyance equipment, including unit ventilators, fan coil units, supply and return ducts, registers, diffuses, and related components across school facilities. The work requires removal of surface contaminants, unclogging of fouled components, cleaning and flushing of drain pans, repair or replacement of insulation, and application of antimicrobial coatings using specified chemicals such as OXINE, Fiber Lock 8000, and Triple "D" non-foaming alkaline coil cleaner. Electronic bid submissions via VendorLink are due by March 12, 2026, at 1:00 p.m. EST. Recommended awards will be posted on or about April 14, 2026, and the School Board will take action on the award at its April 21, 2026 meeting at 1960 Landings Boulevard, Sarasota, Florida. The contract is firm fixed-price for one year from the date of award with options to renew for two additional one-year periods by mutual agreement. Prices are firm for re-orders for 12 months after award.
Bidders must possess a current Class A or Class B Air-Conditioning Contractor's license or Mechanical Contractor's license in Florida, provide proof of training in microbial contaminant effects and decontamination processes, submit three commercial references demonstrating verifiable air conveyance system cleaning work completed within the past 36 months, and certify drug-free workplace status. Pricing is structured as hourly rates for standard working hours (Monday-Friday, 7:00 a.m. to 5:00 p.m.) and non-standard working hours (before 7:00 a.m., after 5:00 p.m., and weekends), with a maximum 10 percent markup permitted on parts, materials, rental equipment, and subcontracted services, except during declared disasters when no markup is allowed. No specific incumbent vendor, budget range, or award value is disclosed. The School Board reserves the right to increase or decrease quantities, make awards to multiple vendors, and reject any or all bids.
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Text version
MATERIALS MANAGEMENT
PURCHASING DEPARTMENT
101 Old Venice Road, Osprey, FL 34229 941-486-2183 ▪ Fax 941-486-2188 SarasotaCountySchools.net
ATTACHMENT A
ISSUE DATE: February 19, 2026 SOLICITATION TITLE: Air Conveyance System Cleaning – Bid #26-0146
SUBMITTALS MUST BE RECEIVED AND TIME STAMPED PRIOR TO: March 12, 2026 at 1:00 p.m. EST
CONFIDENTIAL SOLICITATION: Confidential solicitations will be received electronically via our VendorLink Portal until the date and time as indicated above. www.myvendorlink.com Solicitations will be opened and recorded. All offerors and the general public are invited to attend. It is the sole responsibility of the offeror to ensure that their submittal has been uploaded successfully via VendorLink before the closing date and hour as shown above. Any failure on the part of the supplier to comply with the ensuing conditions and specifications shall be reason for termination of the contract.
Solicitations received after the scheduled time for opening will not be considered. The bidder is responsible for allowing adequate time to upload their submittal. If technical difficulties arise during submission of the bid response, it is the bidder’s responsibility to contact VendorLink technical support www.myvendorlink.com The School Board of Sarasota County, Florida shall not be responsible for delays caused in any occurrence. A submittal sent by mail, facsimile, electronic mail, telephone or any other means not specified will not be accepted. Acceptable file formats for upload are Microsoft Excel (.xls or .xlsx), .pdf or .ZIP file formats. Printing must be enabled on all files submitted.
SEALED SOLICITATION: Sealed solicitations will be received electronically by the Purchasing Office of the Materials Management Department until the date and time as indicated above.
POSTING: Recommended awards will be posted at the Purchasing Office and on the School District website:
Materials Management / Purchasing (sarasotacountyschools.net) and on VendorLink on or about: April 14, 2026.
BOARD ACTION DATE: Results will be presented for Board action at 1960 Landings Boulevard, Sarasota, Florida, at 10:00 a.m. EST on: April 21, 2026.
Chapter 120 Florida Statutes: Recommended awards will be posted for review by interested parties at the location where submittals were opened and remain posted for a period of 72 hours. Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the protest bond or other security required by School Board Rule 7.701, within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Copies of this procedure are available from the Materials Management Department.
Please indicate in the space provided whether or not your company meets the drug-free workplace certification. This information is required to determine tie procedures as outlined in the ITB specifications.
___________ Does meet drug-free workplace certification.
___________ Does not meet the drug-free workplace certification.
Prices are firm for re-orders for 12 months after award of ITB.
DELIVERY OR COMPLETION _____ calendar days after receipt of purchase order.
CERTIFI
CATION
The proposer hereby agrees that he/she read and thoroughly understands the terms, conditions, and specifications as contained in this solicitation, and further, the items of material, or services offered meet the required minimum specifications, to provide the services and/or items, at the prices proposed, pursuant to the requirements of this document. By signing, “I have read, understand, and agree to all terms and conditions herein and as proposed.”
Company Name Address
Proposer’s Printed Name City
Proposer’s Signature State __________________Zip
Title Telephone
Date Fax
Federal I.D. Number Email https://sarasotacountyschools.bonfirehub.com%C2%A0 https://vendorsupport.gobonfire.com/hc/en-us https://www.sarasotacountyschools.net/Page/2694
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