D._Commercial_Reference_Form_3yr.pdf

This is a Commercial References Form (Attachment D) for the School Board of Sarasota County, Florida's Air Conveyance System Cleaning procurement (Bid #26-0146). The form requires all bidders to demonstrate verifiable experience performing air conveyance system cleaning services within the past thirty-six (36) months by submitting three (3) commercial references of comparable scope. References must be from customers other than the School Board of Sarasota County. Bidders must also document a minimum of three years of business experience providing air conveyance system cleaning services. The procurement is structured as a firm, fixed-price contract with an initial one-year term from the date of award and two optional one-year renewal periods by mutual agreement. Electronic bid responses are due via VendorLink by March 12, 2026, at 1:00 p.m. EST, with recommended awards to be posted on or about April 14, 2026, and School Board action on the award scheduled for April 21, 2026.

The scope of work encompasses comprehensive cleaning and decontamination of air handling and conveyance equipment including unit ventilators, fan coil units, supply and return ducts, registers, and diffusers across school facilities, with deliverables including removal of surface contaminants, unclogging of fouled components, drain pan cleaning and flushing, insulation repair or replacement, and antimicrobial coating application using specified chemicals. Pricing is structured as hourly rates for standard working hours (Monday-Friday, 7:00 a.m. to 5:00 p.m.) and non-standard working hours (before 7:00 a.m., after 5:00 p.m., and weekends), with a maximum 10% markup permitted on parts, materials, rental equipment, and subcontracted services except during declared disasters when no markup is allowed. Contractors must hold a current Class A or Class B Air-Conditioning Contractor's license or Mechanical Contractor's license in Florida, provide proof of training in microbial contaminant effects and decontamination processes, maintain comprehensive insurance coverage including Workers' Compensation ($500,000 employer's liability), Commercial General Liability ($1,000,000 per occurrence), and Comprehensive Automobile Liability ($250,000 per person/$500,000 per occurrence), and execute mandatory affidavits certifying compliance with Florida Statutes regarding labor coercion and foreign ownership restrictions. No incumbent vendor is identified, and the School Board reserves the right to reject any or all bids with no guaranteed total dollar value of orders disclosed.