A commercial off-the-shelf state certification and training program management system - UPDATED
Open State & local contract opportunity Posted
- Solicitation number
- RFP 32701-25-416
- State
- Tennessee
- Responses due
Opportunity facts
- Jurisdiction
Updated .
About this opportunity
The State of Tennessee's Department of Environment and Conservation (TDEC) is seeking a Commercial Off-the-Shelf (COTS) Certification and Training Management System (CTMS) through a Request for Proposals (RFP) issued on August 27, 2025. The procurement targets an enterprise-wide learning management solution capable of supporting 16 program areas, with initial implementation focused on the Division of Water Resources' Fleming Training Center. The system must accommodate 1,000 internal and 15,000 external users across 50 certification programs, providing highly automated and configurable capabilities for creating, managing, delivering, and tracking learning programs. Key deliverables include a comprehensive system for certification and training management with robust integration capabilities, automation features, and reporting functionalities. The evaluation process will use a 100-point scale, with 20 points for general qualifications, 30 points for technical qualifications, 20 points for oral presentation, and 30 points for cost proposal. Critical dates include a proposal response deadline of September 29, 2025, oral presentations and field tests scheduled for November 6-7, 2025, anticipated contract award on November 17, 2025, and contractor signature deadline of December 2, 2025.
The state demonstrates a commitment to competitive and inclusive procurement by encouraging participation from minority-owned, women-owned, service-disabled veteran-owned, and small business enterprises. The contract's maximum initial implementation liability is estimated at $500,000, with anticipated annual renewals of $20,000 and potential for 10,000 external training and continuing education courses. The contract term spans sixty months, with a tiered licensing structure supporting 1-16,000 users initially and potential scalability to over 16,000 users through an annual flat fee enterprise cost model. Compensation provisions include components for user setup, program area configuration, system integration, implementation phases, annual licensing, hosting, maintenance, solution support, and professional services. Change order work is limited to seven percent of total milestone payment rates. The system must integrate with existing state infrastructure, demonstrating flexibility and comprehensive functionality across diverse training and certification requirements.
Opportunity text
7 versions
Update #7 · Latest ·
Enterprise-wide Certification and Training Management System (CTMS) functioning as a Learning Management System (LMS) to facilitate creation, management, delivery, and tracking of internal and external learning programs across 16 TDEC program areas. Initial implementation focused on Division of Water Resources' Fleming Training Center. System must support 1,000 internal and 7,500 external users across 50 certification programs, processing 20,000 annual renewals and managing 150 internal training courses, 100 internal continuing education courses, and 10,000 external training and continuing education courses.
Update #6 ·
Enterprise-wide Certification and Training Management System (CTMS) functioning as a Learning Management System (LMS) to facilitate creation, management, delivery, and tracking of internal and external learning programs across 16 TDEC program areas. Initial implementation focused on Division of Water Resources' Fleming Training Center. System must support 1,000 internal and 15,000 external users across 50 certification programs, processing 20,000 annual renewals and managing 150 internal training courses, 100 internal continuing education courses, and 10,000 external training and CE courses.
Update #5 ·
This document is a contract between the State of Tennessee, Department of Environment and Conservation (TDEC) and an unnamed contractor for a Certification and Training Management System (CTMS). The contract is for a comprehensive enterprise-wide software solution to facilitate training and certification management across various TDEC program areas. The system will function as a Learning Management System (LMS) to create, manage, deliver, and track internal and external learning programs, training courses, and educational content. The contract term is sixty (60) months from the effective date, with the contractor required to implement a highly configurable solution that streamlines monitoring, automation, tracking, and reporting of training and certification requirements.
Update #4 ·
This is a Request for Proposals (RFP) # 32701-25-416, Amendment # 2, issued by the Tennessee Department of Environment and Conservation for a Commercial Off-the-Shelf State Certification and Training Program Management System. The RFP outlines a detailed schedule of events from August 27, 2025, to December 17, 2025, with key dates including a pre-response conference on September 3, 2025, a response deadline of October 10, 2025, and respondent oral presentations or field tests scheduled for November 20-21, 2025. The state plans to complete technical response evaluations by November 4, 2025, open and score cost proposals on November 24, 2025, and release the notice of intent to award on December 4, 2025. The RFP includes specific deadlines for various stages of the procurement process, such as the disability accommodation request deadline (September 2, 2025), written questions and comments deadline (September 9, 2025), and a protest period ending on December 11, 2025. The state will send the contract to the selected contractor on December 12, 2025, with a contractor signature deadline of December 17, 2025, at 2:00 p.m. central time.
Update #3 ·
The State of Tennessee, Department of Environment and Conservation (TDEC) has issued a Request for Proposals (RFP) # 32701-25-416 for a Commercial Off-the-Shelf (COTS) Certification and Training Management Solution (CTMS). The state seeks an enterprise-wide system to manage certification and training programs across 16 TDEC program areas, with initial implementation focused on the Division of Water Resources' Fleming Training Center. The system must be highly automated, configurable, and able to integrate with existing state systems, supporting functions such as user account management, training tracking, exam processing, continuing education management, and certification renewals. The RFP was issued on August 27, 2025, with a response deadline of September 29, 2025, and an anticipated contract award on November 17, 2025. The initial implementation has a maximum liability estimated at $500,000, with the potential to expand across multiple divisions. The proposed solution must support 1,000 internal and 15,000 external users, handle 50 certification programs, process 20,000 annual renewals, and manage 150 internal training courses, 100 internal continuing education courses, and 10,000 external training and CE courses.
Update #2 ·
The document is a Request for Proposals (RFP) from the State of Tennessee, Department of Environment and Conservation, seeking a Commercial Off-the-Shelf (COTS) Certification and Training Management Solution (CTMS). The RFP seeks an enterprise-wide system to manage certification and training for 16 program areas, with initial implementation focused on the Division of Water Resources' Fleming Training Center.
Update #1 ·
This document is a contract between the State of Tennessee's Department of Environment and Conservation (TDEC) and an unnamed contractor for a Certification and Training Management System (CTMS). The contract is for a comprehensive solution that will enable enterprise-wide training and certification management, functioning as a Learning Management System (LMS) to facilitate the State's creation, management, delivery, and tracking of internal and external learning programs.
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