32701-25-416_FTC_Database_Amendment.pdf
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- Attached to
- A commercial off-the-shelf state certification and training program management system - UPDATED
- Solicitation number
- RFP 32701-25-416
- Issued by
- Davidson County, Tennessee
About this file
This document is Amendment #1 to a Request for Proposals (RFP #32701-25-416) issued by the Tennessee Department of Environment and Conservation for a Commercial Off-the-Shelf State Certification and Training Program Management System. The RFP was initially issued on August 27, 2025, with key dates including a Pre-response Conference via Microsoft Teams on September 3, 2025 at 10:00 a.m. CT, a Response Deadline of September 29, 2025, and Respondent Oral Presentations or Field Tests scheduled for November 6-7, 2025. The procurement timeline includes technical response evaluations by October 22, 2025, cost proposal opening on November 10, 2025, and a potential contract award notice on November 17, 2025.
The amendment provides detailed connection information for the virtual pre-response conference, emphasizing that attendance is not mandatory but may be limited by space. The State will entertain questions during the conference but notes that oral responses are unofficial and non-binding. Prospective respondents are required to submit all questions and comments in writing by the designated deadline. The final stages of the procurement process include a negotiation period on November 13, 2025, with the State sending the contract for signature on November 25, 2025, and a contractor signature deadline of December 2, 2025 at 2:00 p.m.
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Text version
RFP # 32701-25-416 Amendment # 1
STATE OF TENNESSEE
Department of Environment and Conservation
REQUEST FOR PROPOSALS # 32701-25-416
AMENDMENT # 1
A COMMERCIAL OFF-THE-SHELF STATE
CERTIFICATION AND TRAINING PROGRAM
MANAGEMENT SYSTEM
DATE: August 28, 2025
RFP # 32701-25-416 IS AMENDED AS FOLLOWS:
1. This RFP Schedule of Events updates and confirms scheduled RFP dates. Any event, time, or date containing revised or new text is highlighted.
EVENT
TIME
(central time zone)
DATE
1. RFP Issued August 27, 2025
2. Disability Accommodation Request Deadline 2:00 p.m. September 2, 2025
3. Pre-response Conference 10:00 a.m. September 3, 2025
4. Notice of Intent to Respond Deadline 2:00 p.m. September 4, 2025
5. Written “Questions & Comments” Deadline 2:00 p.m. September 9, 2025
6. State Response to Written “Questions & Comments”
September 22, 2025
7. Response Deadline 2:00 p.m. September 29, 2025
8. State Completion of Technical Response Evaluations
October 22, 2025
9. State Schedules Respondent Oral Presentation or Field Test
October 29, 2025
10. Respondent Oral Presentation or Field Test November 6, 2025- November 7 2025
11. State Opening & Scoring of Cost Proposals 2:00 p.m. November 10, 2025
12. Negotiation November 13, 2025
13. State Notice of Intent to Award Released and RFP Files Opened for Public Inspection
2:00 p.m.
November 17, 2025
14. End of Protest Period 4:30 p.m. November 24, 2025
RFP # 32701-25-416 Amendment # 1
15. State sends contract to Contractor for signature
November 25, 2025
16. Contractor Signature Deadline 2:00 p.m. December 2, 2025
2. Contract section 1.7. Pre-Response Conference is deleted in its entirety and replaced with the following:
a. A Pre-response Conference will be held at the time and date detailed in the RFP Section 2, Schedule of Events. Pre-response Conference attendance is not mandatory, and prospective Respondents may be limited to a maximum number of attendees depending upon overall attendance and space limitations.
The conference will be held at:
Microsoft Teams on Wednesday, September 3, 2025 at 10:00 a.m. CT Join the meeting now
Meeting ID: 267 118 430 548 1 Passcode: Nm2A4ry9
Dial in by phone +1 629-209-4396,,891216697# United States, Triune Find a local number Phone conference ID: 891 216 697#
Join on a video conferencing device Tenant key: stateoftn@m.webex.com Video ID: 113 583 219 3
The purpose of the conference is to discuss the RFP scope of goods or services. The State will entertain questions, however prospective Respondents must understand that the State’s oral response to any question at the Pre-response Conference shall be unofficial and non-binding. Prospective Respondents must submit all questions, comments, or other concerns regarding the RFP in writing prior to the Written Questions & Comments Deadline date detailed in the RFP Section 2, Schedule of Events. The State will send the official response to these questions and comments to prospective Respondents from whom the State has received a Notice of Intent to respond as indicated in RFP Section 1.8 and on the date detailed in the RFP Section 2, Schedule of Events.
3. RFP Amendment Effective Date. The revisions set forth herein shall be effective upon release. All other terms and conditions of this RFP not expressly amended herein shall remain in full force and effect.
https://teams.microsoft.com/l/meetup-join/19%3ameeting_ODY3MDJjMDAtMWQ1Mi00ZGQ2LTk2YTctZDk2OGE5OTRhNWE0%40thread.v2/0?context=%7b%22Tid%22%3a%22f345bebf-0d71-4337-9281-24b941616c36%22%2c%22Oid%22%3a%2281ddab4c-a31b-4f4a-82ca-9790dd9f4543%22%7d
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