32701-25-416_FTC_Database_Amendment_4_Schedule_Change.pdf

This is Amendment 4 to Request for Proposals 32701-25-416 issued by the State of Tennessee Department of Environment and Conservation for a Commercial Off-the-Shelf Certification and Training Program Management System. The amendment updates the RFP schedule of events with revised dates for key procurement milestones. The response deadline has been extended to October 24, 2025, at 2:00 p.m. central time. The pre-response conference is scheduled for September 3, 2025, at 10:00 a.m., with a Notice of Intent to Respond deadline of September 4, 2025. Technical response evaluations are scheduled for completion by November 19, 2025, followed by respondent oral presentations or field tests on December 8-9, 2025. Cost proposals will be opened and scored on December 10, 2025, at 2:00 p.m., with negotiation occurring on December 15, 2025. The State Notice of Intent to Award will be released on December 17, 2025, at 2:00 p.m., followed by a protest period ending December 26, 2025, at 4:30 p.m. The contractor signature deadline is January 5, 2026, at 2:00 p.m., following contract transmission on December 29, 2025.

Amendment 4 establishes that all other terms and conditions of the RFP not expressly amended remain in full force and effect. The amendment is effective upon release. The underlying RFP seeks an enterprise-wide system supporting 1,000 internal and 15,000 external users across 50 certification programs, with initial implementation at the Division of Water Resources' Fleming Training Center. The system must manage 20,000 annual renewals and 10,000 external training and continuing education courses. The contract term spans sixty months, with a maximum initial implementation liability estimated at $500,000 and anticipated annual renewals of $20,000. The evaluation will employ a 100-point scale with 20 points for general qualifications, 30 points for technical qualifications, 20 points for oral presentation, and 30 points for cost proposal.