32701-25-416_Amendment_2.pdf

This is Amendment #2 to Request for Proposals #32701-25-416 issued by the State of Tennessee Department of Environment and Conservation for a Commercial Off-the-Shelf Certification and Training Program Management System. The amendment updates and confirms the RFP schedule of events, establishing key milestones from August 27, 2025, through December 17, 2025. The procurement seeks an enterprise-wide learning management system to support 16 program areas within TDEC, with initial implementation focused on the Division of Water Resources' Fleming Training Center. The system must accommodate 1,000 internal and 15,000 external users across 50 certification programs, managing 150 internal training courses, 100 internal continuing education courses, and 10,000 external training and continuing education courses, while processing approximately 20,000 annual certification renewals. Critical deadlines include the pre-response conference on September 3, 2025; the written questions and comments deadline on September 9, 2025; and the proposal response deadline on October 10, 2025. Respondent oral presentations and field tests are scheduled for November 20-21, 2025, with the state's notice of intent to award scheduled for release on December 4, 2025. The contractor signature deadline is December 17, 2025, at 2:00 p.m. central time, and the contract term spans sixty months from the effective date.

The evaluation process uses a 100-point scale comprising 20 points for general qualifications, 30 points for technical qualifications, 20 points for oral presentation, and 30 points for cost proposal. The maximum initial implementation liability is estimated at $500,000, with anticipated annual renewals of $20,000. Compensation provisions include components for user setup, program area configuration, system integration, implementation phases, annual licensing, hosting, maintenance, solution support, and professional services, with change order work limited to seven percent of total milestone payment rates. The state encourages participation from minority-owned, women-owned, service-disabled veteran-owned, and small business enterprises and will consider disability accommodation requests with a deadline of September 2, 2025. The protest period extends through December 11, 2025, at 4:30 p.m. central time.