2619RFP - Property and Casualty Insurance Brokerage Services

The City of Daytona Beach, Florida, located in Volusia County, is soliciting property and casualty insurance brokerage services through Request for Proposal #2619RFP on a guaranteed fee basis. The selected broker will serve as the exclusive agent of record and must demonstrate the ability to place comprehensive insurance coverage including commercial property insurance with total insurable values exceeding $375 million, equipment breakdown coverage with $100 million limits, excess liability policies with limits up to $5 million annual aggregate, excess workers' compensation coverage, and miscellaneous policies covering inland marine, flood, crime, special events, liquor liability, storage tank pollution, and medical malpractice insurance. The broker must possess current Florida licensure, a minimum of ten years of property and casualty experience with insurance as the primary business, a designated service team with marketing and customer service representatives each having at least five years of government entity experience, demonstrated experience placing property insurance for Florida accounts exceeding $200 million in insurable value since 2015, and Florida governmental experience since 2015. The contract will have a three-year initial term with an optional one additional three-year renewal period at the City's discretion, and compensation will consist solely of flat annual broker service fees paid quarterly in arrears, with any commissions received from insurers credited against fees owed. Evaluation will be weighted across five criteria: competence and experience (25 percent), breadth and quality of services (25 percent), firm qualifications and resources (15 percent), annual fee competitiveness (20 percent), and financial stability and responsibility (15 percent). The non-mandatory pre-proposal meeting is scheduled for February 17, 2026 at 10:00 AM via Microsoft Teams, the deadline for questions is March 5, 2026 at 10:29 AM, and proposals must be submitted electronically through the City's OpenGov platform by March 12, 2026 at 2:00 PM.

The solicitation does not indicate set-asides or restrictions based on disadvantaged enterprise status or organization type. The City's current insurance portfolio, administered through multiple carriers including PGIT, Endurance American Insurance Company, National Fire & Marine Insurance Company, Travelers Casualty & Surety Company, and others, reflects approximately $3,156,000 in annual premiums across all policies with total insured values reaching $290,728,315 on property coverage, establishing the baseline for the incoming broker's responsibilities. Proposers must maintain workers' compensation insurance with $500,000 employers' liability limits, commercial general liability with $1 million per occurrence and $2 million aggregate, automobile liability with $1 million combined single limits, and professional liability with $5 million in limits. While the RFP does not specify an exact budget or award value, the incumbent broker's compensation structure and the City's current annual premium expenditures of approximately $3.156 million provide context for fee negotiations. The City reserves the right to reject any or all proposals and may conduct negotiations with shortlisted proposers before final City Commission approval.