25RFP73 Financial Sponsorship for Turf Fields at Southwest Regional Park

Williamson County, Texas is seeking financial sponsorship through Request for Proposal (RFP) 25RFP73 for the construction of synthetic turf fields at Southwest Williamson County Regional Park. The project involves converting three existing lighted soccer fields and one lighted football/soccer field from natural grass to synthetic turf, as well as resurfacing the existing running track around the football field. The county has committed $2,730,000 towards the overall project and is requesting a minimum financial sponsorship of $6,500,000 to fully construct the project and fund future turf replacement. Potential sponsors will receive naming rights and branding opportunities, including signage at sports fields, marketing materials, park website, and social media platforms. The evaluation criteria for selecting a sponsor include alignment with county parks mission (15 points), terms of agreement (20 points), financial ability (25 points), and sponsorship proposal (40 points). Proposals are due on September 4, 2025, at 2:30 PM CST, with questions from potential bidders due by August 22, 2025. The park currently serves approximately 107,000 annual participants and spans over 800 acres with multiple recreational facilities.

There are no specific set-aside designations or restrictions on organizations that can respond to this RFP. Potential sponsors must complete various attachments, including a Proposal Affidavit, Conflict of Interest Questionnaire, and References form, demonstrating their ability to meet the county's requirements. The naming rights will be for a fixed term negotiated on a case-by-case basis, with the county maintaining full management and control of the facility. While the exact award value is not explicitly stated, the county is seeking a minimum financial sponsorship of $6,500,000, with the expectation that sponsors will also commit to funding future turf replacement after the estimated 7-10 year service life. Respondents must provide comprehensive documentation, including a transmittal letter, executive summary, and evidence of financial capabilities. The county reserves the right to award the contract based on the most advantageous proposal, considering factors such as price, experience, reputation, quality of services, safety record, and financial capabilities.