Z2DA--EHRM Upgrades - White River Junction, VT
Closed Solicitation Posted
- Solicitation number
- 36C77626R0092
- Agency
-
VA Technology Acquisition Center
Headquarters, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 236220 Commercial and Institutional Building Construction
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs Technology Acquisition Center seeks construction services for Electronic Health Records Management (EHRM) infrastructure upgrades at White River Junction VA Medical Center in Vermont, with proposals due August 20, 2026. This is a 100% Service-Disabled Veteran-Owned Small Business set-aside; all offerors must be SBA-certified SDVOSBs listed in the SBA Small Business Search database at proposal submission and time of award.
Place of performance is White River Junction, Vermont (163 Veterans Drive). The work spans 21 buildings and encompasses telecommunications cabling (fiber optic and copper), security systems (access control, video surveillance, intrusion detection), fire alarm systems, building management systems, data center construction with raised flooring and hot-aisle containment, and associated mechanical, electrical, and structural work. A mandatory site visit was held July 13, 2026.
The NAICS code is 236220 (Commercial and Institutional Building Construction). Period of performance is 650 calendar days after Notice to Proceed. Technical questions closed July 23, 2026. The asbestos and lead inspection report identified ACM in drywall, floor tiles, mastics, and duct sealant, plus lead-based paint in windows, walls, doors, and fixtures; Vermont-licensed abatement contractors must remove identified materials before demolition or renovation. Davis-Bacon prevailing wage rates apply in Windsor County, Vermont.
Key delivery requirements include a BICSI-licensed telecommunications contractor with minimum five years' experience and a Registered Communications Distribution Designer as project supervisor; FM Global-approved or UL-qualified firestopping contractors with third-party inspectors; dedicated Superintendent, Site Safety & Health Officer, and Quality Control Manager with no shared duties; 10% Work Around Order contingency; and material testing procurement. Two brand-name items (HID pivCLASS Readers and Siemens Desigo-compatible Direct Digital Controls, totaling approximately $175,000) are restricted to specified products. Subcontracting limitations require no more than 85% of government payments to non-SDVOSB/VOSB firms, excluding material costs. The contract vehicle is FAR Part 15 negotiated procurement. Amendment 03 (August 10, 2026) incorporated RFI responses and three design addendums addressing architectural, metal fabrication, and utility specifications.
Notice text
4 versions
Update #4 · Latest ·
Amendment 03 posted: August 10, 2026 - Incorporate RFIs and design addendums.
Amendment 02 posted: August 3, 2026 - Extension to due date. RFIs not ready to post yet.
Amendment 01 posted: July 13, 2026 - Site visit agenda and sign-in sheet.
Site Visit Agenda
EHRM Infrastructure Upgrades Construction – White River Junction, VT
- Open meeting & Introductions
- Contracting Officer – Megan Dohm
- Contract Specialist: Jen Braaten
- General Engineer: Jonathan Rugg, James Kirkpatrick
- Introduction of Vendors
- Reminder to sign the sign-in sheet
- Solicitation Information
- Please note that any verbal exchange at this site visit does not constitute a change to this solicitation. Only amendments constitute a change. Only questions received in writing and answered via solicitation amendment will be deemed official.
- This solicitation is under NAICS Code 236220 Commercial and Institutional Building Construction.
- This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. Offers received from other than SDVOSB concerns will not be considered. All offerors must be certified as SDVOSBs by the U.S. Small Business Administration (SBA) and listed in the SBA Small Business Search database at time of bid submission and time of award. Failure to be BOTH visible and verified at the time of proposal submission and time of award will result in the offeror’s proposal being deemed unacceptable and ineligible for award.
- Request for Proposal (RFP) IAW FAR Part 15, contract by negotiation.
- Solicitation Closing Date: August 6, 2026, at 5:00 PM ET
- Cut-off date for technical questions is July 23, 2026, at 5:00 PM ET
- Technical Questions after the Cut-Off date will be reviewed, but the VA does not guarantee that they will be answered.
- Please submit all technical questions to me via email at Jennifer.Braaten@VA.gov
- Responses to technical questions will be posted in a timely manner as an amendment to the solicitation on sam.gov. Please confirm receipt of all amendments in RFP responses.
- Proposal format submission requirements are located in the solicitation.
- Only electronic copies of the bids will be accepted.
- Please be advised that the bid bond shall be submitted as part of the electronic proposal submission. An original hard copy of the bid bond is no longer required.
- Ensure that the Limitations on Subcontracting are included in your proposal as required per the Instructions to Offerors.
- The VAAR range of magnitude for the project is between $20 and $50 Million. (NOTE That this project is at the lower end of this magnitude.)
- The Period of Performance for the project is 450 calendar days after receipt of NTP.
- A copy of the site visit sign in sheet will be provided as an amendment to the solicitation and posted to: sam.gov.
- Questions
- Please submit all technical questions in writing as outlined in the solicitation. All verbal communication is considered unofficial and for general information sharing only.
- The site walk through should be done as a group, so please do not break-off and ask questions.
Update #3 ·
Amendment 02 posted: August 3, 2026 - Extension to due date. RFIs not ready to post yet.
Amendment 01 posted: July 13, 2026 - Site visit agenda and sign-in sheet.
Site Visit Agenda
EHRM Infrastructure Upgrades Construction – White River Junction, VT
- Open meeting & Introductions
- Contracting Officer – Megan Dohm
- Contract Specialist: Jen Braaten
- General Engineer: Jonathan Rugg, James Kirkpatrick
- Introduction of Vendors
- Reminder to sign the sign-in sheet
- Solicitation Information
- Please note that any verbal exchange at this site visit does not constitute a change to this solicitation. Only amendments constitute a change. Only questions received in writing and answered via solicitation amendment will be deemed official.
- This solicitation is under NAICS Code 236220 Commercial and Institutional Building Construction.
- This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. Offers received from other than SDVOSB concerns will not be considered. All offerors must be certified as SDVOSBs by the U.S. Small Business Administration (SBA) and listed in the SBA Small Business Search database at time of bid submission and time of award. Failure to be BOTH visible and verified at the time of proposal submission and time of award will result in the offeror’s proposal being deemed unacceptable and ineligible for award.
- Request for Proposal (RFP) IAW FAR Part 15, contract by negotiation.
- Solicitation Closing Date: August 6, 2026, at 5:00 PM ET
- Cut-off date for technical questions is July 23, 2026, at 5:00 PM ET
- Technical Questions after the Cut-Off date will be reviewed, but the VA does not guarantee that they will be answered.
- Please submit all technical questions to me via email at Jennifer.Braaten@VA.gov
- Responses to technical questions will be posted in a timely manner as an amendment to the solicitation on sam.gov. Please confirm receipt of all amendments in RFP responses.
- Proposal format submission requirements are located in the solicitation.
- Only electronic copies of the bids will be accepted.
- Please be advised that the bid bond shall be submitted as part of the electronic proposal submission. An original hard copy of the bid bond is no longer required.
- Ensure that the Limitations on Subcontracting are included in your proposal as required per the Instructions to Offerors.
- The VAAR range of magnitude for the project is between $20 and $50 Million. (NOTE That this project is at the lower end of this magnitude.)
- The Period of Performance for the project is 450 calendar days after receipt of NTP.
- A copy of the site visit sign in sheet will be provided as an amendment to the solicitation and posted to: sam.gov.
- Questions
- Please submit all technical questions in writing as outlined in the solicitation. All verbal communication is considered unofficial and for general information sharing only.
- The site walk through should be done as a group, so please do not break-off and ask questions.
Update #2 ·
Site Visit Agenda
EHRM Infrastructure Upgrades Construction – White River Junction, VT
- Open meeting & Introductions
- Contracting Officer – Megan Dohm
- Contract Specialist: Jen Braaten
- General Engineer: Jonathan Rugg, James Kirkpatrick
- Introduction of Vendors
- Reminder to sign the sign-in sheet
- Solicitation Information
- Please note that any verbal exchange at this site visit does not constitute a change to this solicitation. Only amendments constitute a change. Only questions received in writing and answered via solicitation amendment will be deemed official.
- This solicitation is under NAICS Code 236220 Commercial and Institutional Building Construction.
- This procurement is a 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSB) concerns. Offers received from other than SDVOSB concerns will not be considered. All offerors must be certified as SDVOSBs by the U.S. Small Business Administration (SBA) and listed in the SBA Small Business Search database at time of bid submission and time of award. Failure to be BOTH visible and verified at the time of proposal submission and time of award will result in the offeror’s proposal being deemed unacceptable and ineligible for award.
- Request for Proposal (RFP) IAW FAR Part 15, contract by negotiation.
- Solicitation Closing Date: August 6, 2026, at 5:00 PM ET
- Cut-off date for technical questions is July 23, 2026, at 5:00 PM ET
- Technical Questions after the Cut-Off date will be reviewed, but the VA does not guarantee that they will be answered.
- Please submit all technical questions to me via email at Jennifer.Braaten@VA.gov
- Responses to technical questions will be posted in a timely manner as an amendment to the solicitation on sam.gov. Please confirm receipt of all amendments in RFP responses.
- Proposal format submission requirements are located in the solicitation.
- Only electronic copies of the bids will be accepted.
- Please be advised that the bid bond shall be submitted as part of the electronic proposal submission. An original hard copy of the bid bond is no longer required.
- Ensure that the Limitations on Subcontracting are included in your proposal as required per the Instructions to Offerors.
- The VAAR range of magnitude for the project is between $20 and $50 Million. (NOTE That this project is at the lower end of this magnitude.)
- The Period of Performance for the project is 450 calendar days after receipt of NTP.
- A copy of the site visit sign in sheet will be provided as an amendment to the solicitation and posted to: sam.gov.
- Questions
- Please submit all technical questions in writing as outlined in the solicitation. All verbal communication is considered unofficial and for general information sharing only.
- The site walk through should be done as a group, so please do not break-off and ask questions.
Update #1 ·
36C77626R0092
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Notice history
| Notice | Type | Posted |
|---|---|---|
| This notice | Solicitation | |
| Z2DA--EHRM Upgrades - White River Junction, VT | Pre-Solicitation |
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