Y1DA--Northport Mill and Fill Project. No. 632-25-001

RFI Responses

time frame and possible extension of time

  As per notes on solicitation this scope of work is to be completed on weekends starting from Friday 7pm,

  Can we work throughout the weekend 2-3 shifts? what are the allowable hours of work?

For parking lot Q, you can work throughout the entire weekend, starting on Friday 5:00PM Sunday 5:00AM.

Will there be any extension of the time frame?

We can extend based on what you might propose if current timeframe is not realistic.

Will the three (3) lots be available at the same time and for the duration of the project?       Â

As per the scope of work, All work can be completed during normal business hours of Monday Friday 8:00AM 5:00PM except for Parking Lot Q, which is to be completed from Friday 5:00PM Sunday 5:00AM.

Each parking lot will be done in separate phases.

sidewalk and curd details and specs throughout all three (3) lots

Can you provide details and specs for the sidewalk? PCI of the concrete? Wire mesh or not? Thickness?? Any bedding??

Sidewalk thickness is 4-inch. Match existing. 6 x 6 W2.9 x W2.9 wire welded fabric. Use RCA to level out the elevation for the bottom of the sidewalk. See attached for sidewalk detail.

Can you provide any details and specs for the curbs? Hight above and below ground? Rebar? PCI of concrete?

6 x 18 One #5 continuous rebar at the top of the curb attached to a #4 at 24 vertical dowel. See attached for curb detail.

LOT C- proposed new concrete sidewalk

Proposed new sidewalk will be about 8-12 below existing soil grade. Is there any detail that will address the difference in elevation? Grade the remaining of the area? Install knee wall?

Grade the remaining area.

 Fire Hydrant relocation will be performed by FD, or should we include it in our scope?? Who is doing the shut off? Any requirements by Fire Department for alternating the location of this Fire Hydrant??

FD will be doing the shut off but will not be doing the relocation. Please include in your scope. The requirements for alternative/relocating the fire hydrant will be to push it back to enable enough space for a new sidewalk.

- Curb replacement at lot C

Curb replacement at the above area of lot C will most probably damage/deteriorate further the sidewalk. Should we provide allowance for this sidewalk repair??

Yes, as part of the add alternative for curb replacement.

- Base repair allowance

As we pointed out on the walkthrough, the base below the top layer of asphalt seems to be damaged on few areas throughout the three (3) lots,

Would there be any allowance for base repair or will be issued as a change order?

Please add an allowance for base repair.

6. If our bonding capacity is not sufficient, can we utilize our subcontractor's bonding capacity to meet the bonding requirements?

No, this should come from the Primary contractor.

The sidewalk thickness is not specified in the documents. Typically, it is 4". Can you confirm the required thickness for this project?

Sidewalk thickness is 4-inch. Match existing. 6 x 6 W2.9 x W2.9 wire welded fabric.

Could you provide the dimensions for the curb?

6 x 18 One #5 continuous rebar at the top of the curb attached to a #4 at 24 vertical dowel.

The striping quantities are listed, but since milling and paving will remove all existing striping, does the scope include full removal and replacement of all parking lot striping?

Yes, the scope include full removal and replacement of all parking lot striping.

For Parking Lot Q are the curb ramps part of the base bid or add alternates? 4 ADA Curb ramp 7 each. 8 ADA Curb ramp  - 1 each

Add alternates.

If above items are part of add alternates, we do not have separate line item in the bid form provided with amendment # 1. Also no description available for add alternates in the bid documents. Please advise.

Contracting, please advise or alter the bid document to allow contractor to show add-alternates.

Do you have any details on the sidewalk?

Sidewalk thickness is 4-inch. Match existing. 6 x 6 W2.9 x W2.9 wire welded fabric.

What do you mean by crosswalk? Sidewalk? Concrete? Asphalt? Just crosswalk striping?

Crosswalk referenced in parking lot C is just a crosswalk striping.

You are having us remove concrete what is the depth of concrete in these areas?

Depth is unknown at this time. Please field verify.

Are you looking for us to provide line striping for each parking lot? Once we mill and overlay the lots will need to be restriped?

Yes. After the job is complete, all new striping must match what is there now.

On the Google Earth drawing for parking lot A, it says 150 LF of striping. That is not the entire lot, so I am confused at to what you are looking for. The same for parking lot C and Q.Â

For parking lot A, 150LF means that the space spans 150 feet. This 150 feet is not currently stripped. This will be new striping. The spacing in between each new strip shall match existing space between other striping in same lot.

For parking lot C, new striping refers to crosswalk striping.

Parking Lot Q does not mention any new striping from what is existing. This means that all new stripping must be replaced with what is currently existing.

Are you looking for line striping for parking lot Q? It doesn t state it on the drawing.

Yes, as mentioned in the scope of work, In addition, the striping of the roads, including the striping of the cross sections of roads/parking lot striping, in-kind striping to what is existing. This means that the existing striping must remain. Obviously, you will remove them, mill and fill, and then strip new to match existing striping layout.

Do you have details for the concrete pad? What is the depth of concrete? Is there rebar?

Dumpster concrete pad is 10 x12 x10 Thick, compressive strength 5000 psi with #5 at 10 top and bottom. Provide a perimeter haunch to a depth of 18 inches.

Can you provide any clarification on the mill and fill scope. We see they mention mill 3" and replace 3" for the roadway but I don't see what they are looking for in the parking lots? Also depths on the binder and top?

The parking lot will have the same 3 or match existing roadside thickness.

Please provide site visit roster.

See attached.

Can the Site Superintendent serve as Site Superintendent, Quality Assurance Manager, and Safety Manager?

Yes.

Documents says 3" of asphalt, is this 3" compacted? Is it one lift or two lifts?

We will be using two lifts, scarify 1-1/2 binder course with a 1-1/2 top layer.

Also I am seeing that it is SuperPave Asphalt- can you confirm this?

Correct.

Project duration 15 calendar days is not enough time. Need at least 2 weeks cure time before seal coast new asphalt. Also need cure time on concrete before try to roll against it. Please advise.

We can accommodate to what s realistic. Please provide a timeline.

STATEMENT OF BID ITEM(S)

Project Number 632-25-001

Northport Mill and Fill

1. BID INSTRUCTIONS

A. A single award will be made on Item No. I (Base Bid), based on available funding. Offerors should quote a price on each item listed.

2. BID SCHEDULE

ITEM No.

DESCRIPTION

Calendar Days

TOTAL BID

I

Base Bid

15

$

3. STATEMENT OF BID ITEM(S)

A. BASE BID ITEM I: General Construction: The Contractor shall provide all necessary tools, labor, material, equipment, permits, licenses, and supervision for " Northport Mill and Fill" Project number 632-25-001 in accordance with the SOW, drawings, and specifications. Work includes but is not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities and shall ensure safe and healthful working conditions for its employees.

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STATEMENT OF WORK

Mill And Fill Northport Parking Lots Phase 2

INTRODUCTION

The scope of this project is to perform mill, fill, concrete, sidewalk, ramps, and curb work for parking lots A, C, and Q at the Northport VAMC. The approximated square footage of all three parking lots is 145,000 square-feet. The attached drawing, Attachment A, within these contract documents outlines the scoped areas with approximate measurements and dimensions. All measurements and dimensions are to be verified in the field. Specifications are provided as Attachment B within these contract documents. Work is to include all labor and material for the removal of the top 3 layer of the asphalt road, trucking and disposal, and installation of 3 asphalt per the specifications. In addition, the striping of the roads, including the striping of the cross sections of roads/parking lot striping, in-kind striping to what is existing. Refer to Attachment A. Work is also to include sealing of all edges and seams of the asphalt at the end of work. All road and traffic signs are to be replaced in kind. Work is to be performed in phases per parking lot. Each parking lot must be completed prior to moving onto another parking lot, unless approved by the Contracting Officer Representative (COR) in writing. Addition or subtraction of striping and signs not noted in the contract documents require prior approval by COR.

Work is to be performed at VAMC Northport in accordance with the Statement of Work, Federal, State, and Local Codes. The period of performance for the above-mentioned project will begin with a Notice to Proceed (NTP) issued and shall not exceed 15 calendar days after NTP. This period of performance includes reasonable duration for all required submittals where required.

GENERAL REQUIREMENTS

General Contractor s (GC) employees and sub-contractor employees shall not enter the VA Medical Center site or project site without appropriate VA issued PIV badge. See Construction Security Requirements in the specifications for more full requirements.

The GC shall not proceed with mobilization or construction until after Veteran Affairs acceptance of all required submittals and coordination of drawings as required.

The following are required for this project:

Contractor to coordinate with the VA COR prior to any work. Contractor to coordinate any utility shutdowns with the COR.

Work to be completed as per SOW, drawings, specifications, and applicable VA Design Manual(s).

Removal and disposal of asphalt, concrete and any demolished materials from Northport VAMC.

All signs, including temporary signs to redirect traffic, are to be per VA Parking Design Manual.

During striping work, roads need to be closed with applicable signs posted to redirect traffic where required as per VA Parking Design Manual.

When performing night work, contractor to provide temporary lights for construction. Any areas in which traffic can enter needs to be fenced off to ensure no traffic will enter construction area.

All environmental controls are to remain in effect. Storm drains are to be protected in order to prevent debris from entering the stormwater system.

Contractor to provide daily construction field reports that outline the work done each day with available tools and manpower that include photographic evidence. A daily field report must be submitted to COR at the end of each shift.

All work can be completed during normal business hours of Monday Friday 8:00AM 5:00PM except for Parking Lot Q, which is to be completed from Friday 5:00PM Sunday 5:00AM or as approved by the COR.

The installation of all work will maintain a one-year warranty for any defects.

SAFETY PRECAUTIONS

The Contractor shall comply with all applicable Federal, State and local legal requirements regarding workers health and safety. The requirements include but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities, and shall ensure safe and healthful working conditions for its employees.

Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property.

The Contractor shall perform the work in a manner consistent with the area security and fire safety regulations especially with regard to exits and exit way access. Utility shutdowns shall not compromise security, communication or fire safety for occupants.

No flammable liquids shall be stored or used in the medical center.

The Contractor shall receive from the COR a permit for all cutting, welding, and soldering 24 hours in advance. All permits shall be prominently displayed during all construction, upon completion of project permits will be returned to COR for filing as appropriate.

All necessary precautions shall be taken by the contractor to prevent accidental operation of any existing smoke detectors or sprinkler heads.

Information Security/Privacy/ Records Management

This contract does not involve access to VA patient/employee information and does not involve access and/or connection to the VA information system.

VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information.

The Department of Veterans Affairs, VA must comply with all applicable privacy and confidentiality statutes and regulations. One of the requirements in VA is to have all personnel trained annually on privacy requirements. Privacy represents what must be protected by VA in the collection, use, and disclosure of personal information whether the medium is electronic, paper or verbal.

This document (20939 training) satisfies the basic privacy training requirement for a contractor, volunteer, or other personnel only if the individual does not use VA sensitive information or protected health information (PHI) in any form such as electronic or paper or have access to any VA computer system.

The Contracting Officer Representative (COR/ COTR/ Project Manager) is responsible to obtain this training from the contractor and to maintain according to the Records Control Schedule (RCS 10-1).