36C24225B0009 0003.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 632-25-001 36C242 Department of Veterans Affairs Network Contracting Office 2 James J. Peters VA Medical Center 130 West Kingsbridge Road Bronx

NY

10468-3904 36C242 Department of Veterans Affairs James J. Peters VA Medical Center Network Contracting Office 2 130 West Kingsbridge Road Bronx

NY

10468-3904 To all Offerors/Bidders

36C24225B0009 02-12-2025

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 03-27-2025 10:00 EDT X The purpose for Amendment #0003 is the for the following:

1. To answer remaining RFI's from industry.

2. To extend the IFB due date to March 27, 2024, at 10:00am.

3. INSTRUCTIONS TO BIDDERS

4. Revised Statement of Bid

5. SOW Revised

6. Revised Specs.

7. Revised Drawing: Parking Lot Rev. 1

Vladimir Stoyanov Contracting Officer

INSTRUCTIONS TO BIDDERS

A public bid opening will be held on March 27, 2025 @ 10:00 AM (EST), via Microsoft Teams conference call. To access the virtual bid open, the call-in number (audio only) is 205-235-3524. The phone conference ID is 444 651 044#. Please dial in approximately five to ten minutes prior to the official bid open time.

Bids received after this time will be rejected.

Any exception to the terms and conditions of this Invitation for Bid (IFB) will result in a nonresponsive bid.

Failure to provide a definitive price will result in a nonresponsive bid.

Receipt of bids must be in accordance with terms and conditions of this IFB.

Bidders must acknowledge (in writing only) amendments to this solicitation, otherwise a bid may be determined nonresponsive.

The winning bidder must be determined as "responsible" by the Contracting Officer in accordance with FAR Part 9, Contractor Qualifications.

Virtual Bid Opening Instruction In accordance with FAR 14.202-8, the government is authorizing electronic bids on this solicitation. All bids shall be emailed to Torell Camp, Contract Specialist, at Torell.Camp@va.gov by 10:00 am March 27th, 2025, prior to bid opening time at 11:00 am.

EMAIL SUBJECT LINE: Solicitation 36C24225B0009 Mill and Fill – COMPANY NAME. The bids shall include copies of a bid bond.

The virtual bid opening shall take place on March 27th, 2025, at 11:00 AM EST. No hand-carried or mailed bids will be accepted.

The bid opening will take place on Microsoft Teams. To access the conference:

Microsoft Teams Need help?

Join the meeting now Meeting ID: 210 559 509 792 Passcode: Ea7mh78k

Dial-in by phone +1 205-235-3524,,444651044# United States, Dora Find a local number Phone conference ID: 444 651 044# Bidders should dial in by 10:20 am to take attendance.

STATEMENT OF BID ITEM(S)

Project Number 632-25-001 Northport Mill and Fill

B. ALTERNATE 1:

Alternate Bid 1: Relocating (3) lighting poles and (1) fire hydrant. Reference updated Parking Lot C – Rev 1 Drawing and notes.

15 CALENDAR DAYS TO COMPLETE

OFFERORS MUST RESPOND ON EACH ITEM LISTED ABOVE.

AN AWARD IS INTENDED TO BE MADE ON THE GRAND TOTAL OFFER, HOWEVER, SHOULD OFFER EXCEED THE AVAILABILITY OF FUNDS, THEN AWARD WILL BE MADE ON THE BASE BID ONLY.

OFFEROR MUST QUOTE A PRICE FOR EACH ITEM.

VA

Northport Healthcare System Northport VA Medical Center 79 Middleville Rd Northport

NY

STATEMENT OF WORK

Mill And Fill Northport Parking Lots Phase 2

1.0 INTRODUCTION

The scope of this project is to perform mill, fill, concrete, sidewalk, ramps, and curb work for parking lots “A,” “C,” and “Q” at the Northport VAMC. The approximated square footage of all three parking lots is 145,000 square-feet. The attached drawing, “Attachment A,” within these contract documents outlines the scoped areas with approximate measurements and dimensions. All measurements and dimensions are to be verified in the field. Specifications are provided as “Attachment B” within these contract documents. Work is to include all labor and material for the removal of the top 3” layer of the asphalt road, trucking and disposal, and installation of 3” asphalt per the specifications. In addition, the striping of the roads, including the striping of the cross sections of roads/parking lot striping, in-kind striping to what is existing. Refer to Attachment A. Work is also to include sealing of all edges and seams of the asphalt at the end of work. Parking Lot “C” involves a 10-feet relocation of existing three (3) lighting poles and existing one (1) fire hydrant, each, as shown on drawing. Work also includes base repair (base below the top layer of asphalt), as approved by COR, totaling 300 square-feet throughout all parking lots (not shown on drawings). All road and traffic signs are to be replaced in kind. Work is to be performed in phases per parking lot. Each parking lot must be completed prior to moving onto another parking lot, unless approved by the Contracting Officer Representative (COR) in writing. Addition or subtraction of striping and signs not noted in the contract documents require prior approval by COR.

Work is to be performed at VAMC Northport in accordance with the Statement of Work, Federal, State, and Local Codes. The period of performance for the above-mentioned project will begin with a Notice to Proceed (NTP) issued and shall not exceed 15 calendar days after NTP. The period of performance will be from April 30th, 2025 – May 15, 2025. This period of performance includes reasonable duration for all required submittals where required.

2.0 GENERAL REQUIREMENTS

1. General Contractor’s (GC) employees and sub-contractor employees shall not enter the VA Medical Center site or project site without appropriate VA issued PIV badge. See Construction Security Requirements in the specifications for more full requirements.

2. The GC shall not proceed with mobilization or construction until after Veteran Affairs’ acceptance of all required submittals and coordination of drawings as required.

3. The following are required for this project:

· Contractor to coordinate with the VA COR prior to any work. Contractor to coordinate any utility shutdowns with the COR.

· Work to be completed as per SOW, drawings, specifications, and applicable VA Design Manual(s).

· Removal and disposal of asphalt, concrete and any demolished materials from Northport VAMC.

· All signs, including temporary signs to redirect traffic, are to be per VA Parking Design Manual.

· During striping work, roads need to be closed with applicable signs posted to redirect traffic where required as per VA Parking Design Manual.

· When performing night work, contractor to provide temporary lights for construction. Any areas in which traffic can enter needs to be fenced off to ensure no traffic will enter construction area.

· All environmental controls are to remain in effect. Storm drains are to be protected in order to prevent debris from entering the stormwater system.

· Contractor to provide daily construction field reports that outline the work done each day with available tools and manpower that include photographic evidence. A daily field report must be submitted to COR at the end of each shift.

· All work can be completed during normal business hours of Monday – Friday 8:00AM – 5:00PM except for Parking Lot “Q,” which is to be completed from Friday 5:00PM – Sunday 5:00AM or as approved by the COR.

· The installation of all work will maintain a one-year warranty for any defects.

3.0 SAFETY PRECAUTIONS

1. The Contractor shall comply with all applicable Federal, State and local legal requirements regarding workers health and safety. The requirements include but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities, and shall ensure safe and healthful working conditions for its employees.

2. Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property.

3. The Contractor shall perform the work in a manner consistent with the area security and fire safety regulations especially with regard to exits and exit way access. Utility shutdowns shall not compromise security, communication or fire safety for occupants.

4. No flammable liquids shall be stored or used in the medical center.

5. The Contractor shall receive from the COR a permit for all cutting, welding, and soldering 24 hours in advance. All permits shall be prominently displayed during all construction, upon completion of project permits will be returned to COR for filing as appropriate.

6. All necessary precautions shall be taken by the contractor to prevent accidental operation of any existing smoke detectors or sprinkler heads.

4.0 Information Security/Privacy/ Records Management

1. This contract does not involve access to VA patient/employee information and does not involve access and/or connection to the VA information system.

2. VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information.

3. The Department of Veterans Affairs, VA must comply with all applicable privacy and confidentiality statutes and regulations. One of the requirements in VA is to have all personnel trained annually on privacy requirements. “Privacy” represents what must be protected by VA in the collection, use, and disclosure of personal information whether the medium is electronic, paper or verbal.

4. This document (20939 training) satisfies the “basic” privacy training requirement for a contractor, volunteer, or other personnel only if the individual does not use VA sensitive information or protected health information (PHI) in any form such as electronic or paper or have access to any VA computer system.

5. The Contracting Officer Representative (COR/ COTR/ Project Manager) is responsible to obtain this training from the contractor and to maintain according to the Records Control Schedule (RCS 10-1).

5.0 AutoDesk Requirements:

1. Construction contractors and A/E design firms, selected by award to perform work at VISN 2 VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform.

1. Contractor shall accomplish and complete the following tasks upon award of contract:

1. Request access to ACC platform and ProductivityNOW eLearning Site to project VA COR NLT 14 days from contract award.

1. Only staff that shall utilize the platform to be granted access. Examples: Project manager, sub-contractors POC, Site manager, Safety officer, etc.

1. The access request shall be in writing and include a list of staff. The list shall include the following information:

· Full Name

· Company Name

· Email Address

· Role/Position on the project (i.e., Project manager, site super)

1. Upon granting access, staff shall complete required ACC training through ProductivityNOW platform within 12 Calendar days.

1. Upon successful completion of training, contractor shall submit certificates of completion to COR NLT 2 business days.

1. Access to ProductivityNOW eLearning will expire after 12 Calendar days after online access is granted. Contractor shall complete ACC training within that period.

1. Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above.

1. The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party. No additional time shall be added to the contract, nor an increase in contract amount be provided for the contractor’s failure to utilize the ACC platform as the project’s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor’s expense. Official project correspondence and collaboration includes but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys.

1. Contractor must inform the COR of any staff changes NLT 2 business days from the change. Staff changes pertains to staff who was granted access to the ACC platform. Contractor shall request termination of access, replacement of personnel and/or any other action that might impact the contractor ability to maintain required utilization of the platform.

1. Contractor submission requirements cannot be accepted for work to begin without meeting all ACC Platform requirements outlined herein, including completing required ACC platform training.

Sarabjit Singh, COR Engineering signing for review and concurrence Additional RFI Responses

1. Please provide a detail for the concrete ADA ramps construction;

ADA concrete ramp details provided.

2. Please provide a detail for the new curbs;

New 6” curb detail provided.

3. Please provide how much will be milled (2", all the way to the dirt, etc.);

3” to be milled to the base layer for new top course and binder course.

4. What is the thickness for the new paving?; and Areas of new paving shall be 1 ½” top course, 1 ½” binder course, and a 3” base course over a 6” crushed stone base. See specifications.

5. What is the thickness of the new concrete? Please provide a detail for the new concrete sidewalks.

New sidewalks to be 4”, see detail provided.

6. What is the specific depth & material for the 3” Paving shall be a 1 ½” asphalt top course and a 1 ½” binder course installed to match existing elevations. See specifications.

7. What materials do you want to be placed for each layer for the 3“?

Paving shall be a 1 ½” asphalt top course and a 1 ½” binder course.

See attached document: Specifications_Mill and Fill Northport Parking Lots Phase 2 - Rev 1.

See attached document: Parking Lot C- Rev 1.

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