SOW_Mill and Fill Northport Parking Lots Phase 2 - Rev 1.pdf

STATEMENT OF WORK

Mill And Fill Northport Parking Lots Phase 2

1.0 INTRODUCTION

The scope of this project is to perform mill, fill, concrete, sidewalk, ramps, and curb work for parking lots “A,” “C,” and “Q” at the Northport VAMC. The approximated square footage of all three parking lots is 145,000 square-feet. The attached drawing, “Attachment A,” within these contract documents outlines the scoped areas with approximate measurements and dimensions. All measurements and dimensions are to be verified in the field. Specifications are provided as “Attachment B” within these contract documents. Work is to include all labor and material for the removal of the top 3” layer of the asphalt road, trucking and disposal, and installation of 3” asphalt per the specifications. In addition, the striping of the roads, including the striping of the cross sections of roads/parking lot striping, in-kind striping to what is existing. Refer to Attachment A. Work is also to include sealing of all edges and seams of the asphalt at the end of work. All road and traffic signs are to be replaced in kind. Work is to be performed in phases per parking lot. Each parking lot must be completed prior to moving onto another parking lot, unless approved by the Contracting Officer Representative (COR) in writing. Addition or subtraction of striping and signs not noted in the contract documents require prior approval by COR.

Work is to be performed at VAMC Northport in accordance with the Statement of Work, Federal, State, and Local Codes. The period of performance for the above-mentioned project will begin with a Notice to Proceed (NTP) issued and shall not exceed 15 calendar days after NTP. The period of performance will be from April 30th, 2025 – May 15, 2025. This period of performance includes reasonable duration for all required submittals where required.

2.0 GENERAL REQUIREMENTS

1. General Contractor’s (GC) employees and sub-contractor employees shall not enter the VA Medical Center site or project site without appropriate VA issued PIV badge. See Construction Security Requirements in the specifications for more full requirements.

2. The GC shall not proceed with mobilization or construction until after Veteran Affairs’ acceptance of all required submittals and coordination of drawings as required.

3. The following are required for this project:

• Contractor to coordinate with the VA COR prior to any work. Contractor to coordinate any utility shutdowns with the COR.

• Work to be completed as per SOW, drawings, specifications, and applicable VA Design Manual(s).

• Removal and disposal of asphalt, concrete and any demolished materials from Northport VAMC.

• All signs, including temporary signs to redirect traffic, are to be per VA Parking Design Manual.

• During striping work, roads need to be closed with applicable signs posted to redirect traffic where required as per VA Parking Design Manual.

VA Northport Healthcare System Northport VA Medical Center

79 Middleville Rd Northport, NY 11768

• When performing night work, contractor to provide temporary lights for construction. Any areas in which traffic can enter needs to be fenced off to ensure no traffic will enter construction area.

• All environmental controls are to remain in effect. Storm drains are to be protected in order to prevent debris from entering the stormwater system.

• Contractor to provide daily construction field reports that outline the work done each day with available tools and manpower that include photographic evidence. A daily field report must be submitted to COR at the end of each shift.

• All work can be completed during normal business hours of Monday – Friday 8:00AM – 5:00PM except for Parking Lot “Q,” which is to be completed from Friday 5:00PM – Sunday 5:00AM or as approved by the COR.

• The installation of all work will maintain a one-year warranty for any defects.

3.0 SAFETY PRECAUTIONS

1. The Contractor shall comply with all applicable Federal, State and local legal requirements regarding workers health and safety. The requirements include but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities, and shall ensure safe and healthful working conditions for its employees.

2. Contractor shall assume the responsibility to guard against causing of fires and/or explosions and to protect Government Property.

3. The Contractor shall perform the work in a manner consistent with the area security and fire safety regulations especially with regard to exits and exit way access. Utility shutdowns shall not compromise security, communication or fire safety for occupants.

4. No flammable liquids shall be stored or used in the medical center.

5. The Contractor shall receive from the COR a permit for all cutting, welding, and soldering 24 hours in advance. All permits shall be prominently displayed during all construction, upon completion of project permits will be returned to COR for filing as appropriate.

6. All necessary precautions shall be taken by the contractor to prevent accidental operation of any existing smoke detectors or sprinkler heads.

4.0 Information Security/Privacy/ Records Management

1. This contract does not involve access to VA patient/employee information and does not involve access and/or connection to the VA information system.

2. VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or the Use of VA Sensitive Information.

3. The Department of Veterans Affairs, VA must comply with all applicable privacy and confidentiality statutes and regulations. One of the requirements in VA is to have all personnel trained annually on privacy requirements. “Privacy” represents what must be protected by VA in the collection, use, and disclosure of personal information whether the medium is electronic, paper or verbal.

4. This document (20939 training) satisfies the “basic” privacy training requirement for a contractor, volunteer, or other personnel only if the individual does not use VA sensitive information or protected health information (PHI) in any form such as electronic or paper or have access to any VA computer system.

5. The Contracting Officer Representative (COR/ COTR/ Project Manager) is responsible to obtain this training from the contractor and to maintain according to the Records Control Schedule

(RCS 10-1).

5.0 AutoDesk Requirements:

A. Construction contractors and A/E design firms, selected by award to perform work at VISN 2

VA facilities, are required to utilize VISN 2 Autodesk Build Construction management platform, also called Autodesk Construction Cloud (ACC). Access to the platform and training portal will be provided by VISN 2 through project Contracting Officer Representative (COR) at no cost for the duration of the project. Autodesk Build is the management and collaborative environment that VISN 2 uses for all its Non-Recurring Maintenance (NRM), Minor Program projects, Feasibility Studies, Commissioning and Retro-Commissioning contracts. There is no user, license, or subscription fee to the contractor for using this cloud-based platform.

B. Contractor shall accomplish and complete the following tasks upon award of contract:

1. Request access to ACC platform and ProductivityNOW eLearning Site to project VA COR

NLT 14 days from contract award.

2. Only staff that shall utilize the platform to be granted access. Examples: Project manager, sub-contractors POC, Site manager, Safety officer, etc.

3. The access request shall be in writing and include a list of staff. The list shall include the following information:

• Full Name

• Company Name

• Email Address

• Role/Position on the project (i.e., Project manager, site super)

4. Upon granting access, staff shall complete required ACC training through ProductivityNOW platform within 12 Calendar days.

5. Upon successful completion of training, contractor shall submit certificates of completion to

COR NLT 2 business days.

C. Access to ProductivityNOW eLearning will expire after 12 Calendar days after online access is granted. Contractor shall complete ACC training within that period.

D. Additional Staff and Subcontractors can be added at any time with a request submission to the project COR as described above.

E. The contractor shall only use the ACC platform for contract required submissions, official project correspondence to be acknowledged, reviewed, and actioned by the responsible party.

No additional time shall be added to the contract, nor an increase in contract amount be provided for the contractor’s failure to utilize the ACC platform as the project’s official communication and collaboration system. Any correspondence out of platform shall not be the governing authority contradicting direction and will be at the contractor’s expense. Official project correspondence and collaboration includes but not limited to: RFIs, submittals, schedules, shutdown requests, actionable tasks, reports, testing, safety inspections, photos, and site surveys.

F. Contractor must inform the COR of any staff changes NLT 2 business days from the change.

Staff changes pertains to staff who was granted access to the ACC platform. Contractor shall request termination of access, replacement of personnel and/or any other action that might impact the contractor ability to maintain required utilization of the platform.

G. Contractor submission requirements cannot be accepted for work to begin without meeting all

ACC Platform requirements outlined herein, including completing required ACC platform training.

Sarabjit Singh, COR

Engineering signing for review and concurrence