Request for Proposal 381487-CJ - Data Centers Cleaning Services, Batavia, Illinois
Closed Solicitation Posted
- Solicitation number
- RFP381487CJ
- Agency
-
Fermi National Accelerator Laboratory
Office of Science, Department of Energy
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 561720 Janitorial Services
- PSC
- S201 Housekeeping- Custodial Janitorial
- Place of performance
- Batavia, Illinois 60510, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
Fermi National Accelerator Laboratory (operated by Fermi Forward Discovery Group, LLC) seeks proposals for semi-annual data center cleaning services at three facilities in Batavia, Illinois, with proposals due September 9 and questions due August 26. The procurement is competitive and unrestricted as to set-aside.
Place of performance is Batavia, Illinois, across three facilities: Feynman Computing Center (16,041 square feet above-floor, 8,950 square feet under-floor); Grid Computing Center (14,963 square feet above-floor, 9,203 square feet under-floor); and Wilson Hall Room 805 Fiber Central (779 square feet above-floor, 771 square feet under-floor). Total scope is 40,986 square feet across both above-floor and under-floor spaces.
The contract structure is Firm Fixed Price with one one-year base period plus four one-year option periods exercised at FFDG's sole discretion. Award will be made on a Lowest Price Technically Acceptable (LPTA) basis. Work must be completed within five consecutive business days (Monday–Friday, 7:00 A.M. to 3:30 P.M.) per semi-annual cycle, with dates mutually agreed upon at least three weeks in advance.
Services include semi-annual above-floor cleaning (spring and autumn) with HEPA vacuuming, damp mopping, and cleaning of IT equipment and infrastructure; annual under-floor plenum cleaning with HEPA vacuuming, tile removal and replacement (no more than two contiguous tiles or six tiles per room simultaneously), and cleaning of stringers and pedestals. All personnel must complete General Employee Radiation Training and data center-specific training and comply with facility access and security requirements. Service Contract Act prevailing wage rates apply (minimum $17.99 per hour per Illinois Wage Determination SCA 2015-5017, Rev. 32).
The incumbent contractor is Promera (formerly Data Clean). Proposals must be submitted in two parts—Technical Proposal and Business/Management and Pricing Proposal—including SARC Form, Proposal Certifications Form PUR-466, three years of OSHA 300A logs and NCCI Workers Compensation Experience Rating forms, Subcontractor Injury & Illness Data Questionnaire, Corporate Safety and Health and Quality Assurance Plan, and Certificate of Insurance with Fermi Forward Discovery Group, the University of Chicago, Universities Research Association Inc., and the U.S. Government named as additional insureds. A mandatory site visit is scheduled for August 24, 2026, at 10:00 A.M. Central Time. Contact: Caroline Jones, cjones@fnal.gov. Amendments 02 and 03 updated the RFP with revised questions and answers and extended the proposal deadline from September 2 to September 9, 2026.
Notice text
4 versions
Update #4 · Latest ·
AMENDMENT 03
The Request for Proposal and solicitation attachments have been revised and additional attachments have been added as follows:
- RFP Questions and Answers Rev 01 – Additional questions and answers incorporated into Solicitation No.
381487-CJ.
Offerors shall use the revised documents and attachments provided with Amendment 03 when preparing their proposals.
The proposal due date has been extended from September 2, 2026, to September 9, 2026.
Offerors that have previously submitted proposals shall resubmit their complete proposal package to Caroline Jones at cjones@fnal.gov. Offerors may revise or update their previously submitted proposals prior to the revised proposal due date. The most recent proposal received by the revised deadline will be considered the Offeror's final proposal for evaluation.
All other terms and conditions of the solicitation remain unchanged.
**************************************************************
AMENDMENT 02
The Request for Proposal and solicitation attachments have been revised and additional attachments have been added as follows:
- Request for Proposal (381487-CJ), Rev. 02 – Revised.
- Attachment A – Statement of Work, Rev. 02 – Revised.
- Attachment B – Pricing Schedule, Rev. 02 – Revised.
- RFP Questions and Answers – Added.
Offerors shall use the revised documents and attachments provided with Amendment 02 when preparing their proposals.
The proposal due date has been extended from September 2, 2026, to September 9, 2026.
Offerors that have previously submitted proposals shall resubmit their complete proposal package to Caroline Jones at cjones@fnal.gov. Offerors may revise or update their previously submitted proposals prior to the revised proposal due date. The most recent proposal received by the revised deadline will be considered the Offeror's final proposal for evaluation.
All other terms and conditions of the solicitation remain unchanged.
**************************************************************
AMENDMENT 01
The Request for Proposal and solicitation attachments have been revised and additional attachments have been added as follows:
- Request for Proposal (381487-CJ), Rev. 01 – Revised.
- Attachment A – Statement of Work, Rev. 01 – Revised.
- Attachment B – Pricing Schedule, Rev. 01 – Revised.
- Attachment M – Fermilab Data Center Square Footage Maps – Added.
- Attachment N – FFDG Procedures for Performing Work in Computer Rooms_R42 – Added.
Offerors shall use the revised documents and attachments provided with Amendment 01 when preparing their proposals.
All other terms and conditions of the solicitation remain unchanged.
**************************************************************
Fermi Forward Discovery Group, LLC (FFDG), operating Fermilab in Batavia, Illinois, is soliciting competitive proposals for data center cleaning services. The Contractor will provide routine and specialized cleaning services for several data center facilities, including cleaning of floors, raised access flooring, equipment areas, offices, and other designated areas, in accordance with the requirements specified in the Request for Proposal (RFP) and Statement of Work (SOW).
A site visit is scheduled for August 24, 2026, at 10:00 A.M. Central Time. Questions are due by August 26, 2026, at 12:00 P.M. Central Time. Proposals are due by September 2, 2026, at 12:00 P.M. Central Time.
The solicitation and all attachments are available with this notice. Interested offerors shall follow the proposal submission instructions contained in the RFP.
Update #3 ·
AMENDMENT 02
The Request for Proposal and solicitation attachments have been revised and additional attachments have been added as follows:
- Request for Proposal (381487-CJ), Rev. 02 – Revised.
- Attachment A – Statement of Work, Rev. 02 – Revised.
- Attachment B – Pricing Schedule, Rev. 02 – Revised.
- RFP Questions and Answers – Added.
Offerors shall use the revised documents and attachments provided with Amendment 02 when preparing their proposals.
The proposal due date has been extended from September 2, 2026, to September 9, 2026.
Offerors that have previously submitted proposals shall resubmit their complete proposal package to Caroline Jones at cjones@fnal.gov. Offerors may revise or update their previously submitted proposals prior to the revised proposal due date. The most recent proposal received by the revised deadline will be considered the Offeror's final proposal for evaluation.
All other terms and conditions of the solicitation remain unchanged.
**************************************************************
AMENDMENT 01
The Request for Proposal and solicitation attachments have been revised and additional attachments have been added as follows:
- Request for Proposal (381487-CJ), Rev. 01 – Revised.
- Attachment A – Statement of Work, Rev. 01 – Revised.
- Attachment B – Pricing Schedule, Rev. 01 – Revised.
- Attachment M – Fermilab Data Center Square Footage Maps – Added.
- Attachment N – FFDG Procedures for Performing Work in Computer Rooms_R42 – Added.
Offerors shall use the revised documents and attachments provided with Amendment 01 when preparing their proposals.
All other terms and conditions of the solicitation remain unchanged.
**************************************************************
Fermi Forward Discovery Group, LLC (FFDG), operating Fermilab in Batavia, Illinois, is soliciting competitive proposals for data center cleaning services. The Contractor will provide routine and specialized cleaning services for several data center facilities, including cleaning of floors, raised access flooring, equipment areas, offices, and other designated areas, in accordance with the requirements specified in the Request for Proposal (RFP) and Statement of Work (SOW).
A site visit is scheduled for August 24, 2026, at 10:00 A.M. Central Time. Questions are due by August 26, 2026, at 12:00 P.M. Central Time. Proposals are due by September 2, 2026, at 12:00 P.M. Central Time.
The solicitation and all attachments are available with this notice. Interested offerors shall follow the proposal submission instructions contained in the RFP.
Update #2 ·
AMENDMENT 01
The Request for Proposal and solicitation attachments have been revised and additional attachments have been added as follows:
- Request for Proposal (381487-CJ), Rev. 01 – Revised.
- Attachment A – Statement of Work, Rev. 01 – Revised.
- Attachment B – Pricing Schedule, Rev. 01 – Revised.
- Attachment M – Fermilab Data Center Square Footage Maps – Added.
- Attachment N – FFDG Procedures for Performing Work in Computer Rooms_R42 – Added.
Offerors shall use the revised documents and attachments provided with Amendment 01 when preparing their proposals.
All other terms and conditions of the solicitation remain unchanged.
**************************************************************
Fermi Forward Discovery Group, LLC (FFDG), operating Fermilab in Batavia, Illinois, is soliciting competitive proposals for data center cleaning services. The Contractor will provide routine and specialized cleaning services for several data center facilities, including cleaning of floors, raised access flooring, equipment areas, offices, and other designated areas, in accordance with the requirements specified in the Request for Proposal (RFP) and Statement of Work (SOW).
A site visit is scheduled for August 24, 2026, at 10:00 A.M. Central Time. Questions are due by August 26, 2026, at 12:00 P.M. Central Time. Proposals are due by September 2, 2026, at 12:00 P.M. Central Time.
The solicitation and all attachments are available with this notice. Interested offerors shall follow the proposal submission instructions contained in the RFP.
Update #1 ·
Fermi Forward Discovery Group, LLC (FFDG), operating Fermilab in Batavia, Illinois, is soliciting competitive proposals for data center cleaning services. The Contractor will provide routine and specialized cleaning services for several data center facilities, including cleaning of floors, raised access flooring, equipment areas, offices, and other designated areas, in accordance with the requirements specified in the Request for Proposal (RFP) and Statement of Work (SOW).
A site visit is scheduled for August 24, 2026, at 10:00 A.M. Central Time. Questions are due by August 26, 2026, at 12:00 P.M. Central Time. Proposals are due by September 2, 2026, at 12:00 P.M. Central Time.
The solicitation and all attachments are available with this notice. Interested offerors shall follow the proposal submission instructions contained in the RFP.
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