Amendment 02.pdf

AMENDMENT OF SOLICITATION

AMENDMENT NO.

DATE OF AMENDMENT:

September 1, 2026

SOLICITATION (REQUEST FOR PROPOSAL) NO.

381487-CJ

DATE RFP ISSUED:

August 6, 2026

PROJECT NO.

Not Applicable

PROPOSAL CLOSE (DUE) DATE:

September 9, 2026

TITLE OF PROJECT:

Cleaning of Science Computing Division Data Centers Feynman Computing Center, Grid Computing Center and Wilson Hall Fiber Central Room 805 in Batavia, Illinois Offerors must acknowledge this Amendment prior to the hour, and date set forth in the solicitation by the following methods:

e-mail: Caroline Jones at cjones@fnal.gov

If by virtue of this Amendment you desire to change an offer already submitted, such change may be made by e-mail referring to Solicitation No. 381487-CJ and this Amendment 02, and it is received prior to the due date and time set for proposals.

SECTION 5. PREPARATION, SUBMISSION, AND EVALUATION OF PROPOSALS IS DELETED AND REPLACED IN ITS

ENTIRETY WITH THE FOLLOWING:

This solicitation is a competitive Lowest Price Technically Acceptable (LPTA) procurement, which involves the selection of the offeror having a technically acceptable proposal with the lowest evaluated price.

The proposal shall be submitted in two (2) parts: Part I - Technical Proposal, and Part II – Business/Management and Pricing Proposal. In no instance shall Part I and Part II be bound together or presented in such manner as to make them not severable. The Technical Proposal shall not contain any reference to cost other than the information required in the project experience section.

Part I - Technical Proposal/Evaluation Criteria The Offeror's Technical Proposal shall demonstrate its ability to fulfil the requirements identified in the Statement of Work. At a minimum, the Technical Proposal shall address the following:

A. Technical Proposal/Evaluation Criteria. Technical Approach

The Offeror shall provide a detailed description of its proposed approach for performing the required data center cleaning services, including:

1. Underfloor plenum cleaning, including HEPA vacuuming, raised-floor tile removal/replacement, debris removal and protection of critical infrastructure.

2. Above-floor cleaning of raised and non-raised flooring surfaces.

3. Cleaning of equipment and environmental surfaces within operational data center environments.

4. Methods and equipment used to minimize dust, lint, fiber, moisture and cleaning residues.

5. Methods for protecting sensitive electronic equipment and critical data center infrastructure from contamination, moisture and electrostatic discharge.

6. Procedures for working around network racks, electrical equipment, UPS/battery systems, cabling, sensors, detectors and other critical infrastructure.

7. Procedures for maintaining data center operations without interruption during cleaning activities.

8. Procedures for controlling work areas, including barricading and floor-tile opening limitations during underfloor cleaning.

9. Proposed staffing, equipment and resources sufficient to complete scheduled work within the required five-consecutive-business-day period.

10. Procedures for coordinating work with Data Center Operations (DCO), including notification of incidents or conditions that could affect operations, equipment, facility systems or safety.

11. Cleaning products, chemicals and floor treatments proposed for use and procedures for obtaining required DCO approval.

12. Safety procedures, PPE and access equipment used to safely perform the work.

B. Current/Past Project Experience The Offeror shall provide current/past project experience demonstrating experience performing cleaning services in data centers, mission-critical computing environments, controlled environments, or similarly sensitive facilities. For each project, provide:

Customer name Description of services performed Period of performance Customer contact name, email address and telephone number

C. Technical Acceptability The Offeror's Technical Proposal will be evaluated on an Acceptable/Unacceptable basis. To be rated Acceptable, the proposal must demonstrate an understanding of and capability to perform the technical requirements identified in the SOW. An Offeror whose Technical Proposal does not demonstrate the capability to meet the requirements may be determined technically unacceptable and will not be eligible for award under the LPTA evaluation process.

Part II – Business/Management and Price Proposal The Business Management proposal shall contain the following documents/items:

1) Price Proposal Form The proposed pricing shall be FFP for the work. The Price Proposal Form is required to be completed and signed.

2) Subcontractor Annual Representations & Certifications (SARC), Form SARC The successful Offeror’s submittal of this completed form will be incorporated in the resultant subcontract. If an offering entity is a joint venture, association, consortia, or partnership, each member entity must submit an individual Representations and Certifications Form.

3) Proposal Certifications, Form PUR-466 All appropriate sections are required to be completed and signed by a company official.

4) Safety and Quality Documents The following documents are required to be submitted with the proposal:

Fermilab Subcontractor Injury & Illness Data Questionnaire (completed and signed).

The National Council on Compensation Insurance (NCCI) Workers Compensation Experience

Rating form for the past three (3) years.

Occupational and Safety Health Administration (OSHA) 300 A Form logs for the past three (3) years.

Corporate Safety and Health and Quality Assurance Plan (if your company’s plan has not already been accepted by FFDG).

Sample Certificate of Insurance.

REVISED PROPOSAL DUE DATE

SECTION 6. Proposals Due changed from: September 2, 2026, to Proposals Due: September 9, 2026.

SECTION 13. SUBCONTRACTING

Unless otherwise specified, the successful Offeror shall be responsible for the performance of any Subcontractors that perform work under this subcontract.

The use of subcontractors in the performance of the contract is subject to FFDG consent. The Offeror shall clearly articulate its plan for using Subcontractors in its Technical Proposal, including the scope of work to be performed by any proposed Subcontractor and the Offeror's approach to managing and overseeing Subcontractor performance.

The awarded Offeror shall ensure that any Subcontractors abide by all applicable terms and conditions of this subcontract.

RESUBMISSION OF PREVIOUSLY SUBMITTED MATERIALS

Offerors that previously submitted proposals or other materials in response to this solicitation shall resubmit their complete proposal package to Caroline Jones at cjones@fnal.gov by the revised proposal due date.

Offerors may revise or update their previously submitted proposals to address the information provided in Amendment 02 and the attached RFP Questions and Answers. The most recent complete proposal received by the revised deadline will be considered the Offeror's final proposal for evaluation.

ATTACHMENTS INCORPORATED BY THIS AMENDMENT

The following documents are issued with and incorporated into Amendment 02:

1. Attachment A – Statement of Work, SOW_Data_Center_Maintenance Rev 02 – Revised and reissued in its entirety.

2. Attachment B – Pricing Schedule, Rev 02 – Revised and reissued in its entirety.

3. RFP Questions and Answers – Added and incorporated into the solicitation.

Offerors shall use the revised Attachment A and revised Attachment B provided with Amendment 02 when preparing and submitting their proposals.

All other terms, conditions, requirements, and provisions of RFP No. 381487-CJ remain unchanged.

Offeror: Fermi Forward Discovery Group, LLC

Kirk Road and Wilson St.

P.O. Box 500, MS 312

Batavia, Illinois 60510-0500 USA

Caroline Jones Procurement Specialist