Q702--New Albany, Indiana Community Based Outpatient Clinic (CBOC) Initial Outfitting, Transitioning & Activation Services (IOT&A)

The Department of Veterans Affairs Technology Acquisition Center Austin seeks comprehensive initial outfitting, transitioning, and activation services for a new Community-Based Outpatient Clinic in New Albany, Indiana, with proposals due June 15, 2026. This is a Service-Disabled Veteran-Owned Small Business set-aside.

Place of performance is New Albany, Indiana. The contract is firm-fixed-price with a base period from July 15, 2026, through May 14, 2029 (35 months), plus an optional seven-month warehousing task from July 1, 2028, through January 31, 2029. The estimated total contract value is $20 million. The 41,052 net usable square foot replacement clinic is scheduled to begin clinical services March 2029.

Scope encompasses project management, interior design, furniture/fixtures/equipment planning and procurement, Concept of Operations and transition planning, acquisition support, personnel file relocation, activation services, post-occupancy support, and staff training. Key deliverables include monthly status reports, an Activation Integrated Master Schedule, risk and change management plans, FF&E layouts and cut sheets, room-by-room equipment lists, transition and move plans, procurement packages, and warranty management support. The contractor must manage approximately 1,500+ equipment line items across nine clinical departments with projected delivery by September 7, 2028.

Key personnel designated are the IOTA Activation Project Manager, Senior Designer, and Senior Transition Planner, with specific experience requirements. All personnel require Tier 1 (Low Risk) background clearance per the Position Designation Analysis Tool. SDVOSB subcontracting is limited to 50 percent of contract value. Wage determinations for Floyd County, Indiana apply. Service Contract Act prevailing wages range from $11.68 to $46.97 per hour depending on occupational category, plus $5.55 per hour health and welfare and paid leave benefits.

Submission includes key personnel resumes (9 pages maximum), technical approach narrative (9 pages), betterment proposal (5 pages), past performance references (3 pages), and completed pricing worksheet. Award uses best-value methodology, evaluating price only after technical ranking is complete. The contracting officer is Kathleen Klotzbach; contract specialist is Heidi Gallaher. An amendment posted May 8 added Attachment Q, the New Albany Equipment List, and required acknowledgment of receipt.