Personal Property Management System
Closed Solicitation Posted
- Solicitation number
- 9594CS26Q0025_1
- Agency
-
CSOSA
- Responses due
- Set-aside
- No set-aside
Opportunity facts
- NAICS code
- 513210 Software Publishers
- Place of performance
- 20008, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
SOLICITATION CANCELLED. The Court Services and Offender Supervision Agency cancelled solicitation 9594CS26Q0025 for a Personal Property Management System on August 16, 2026, after Amendment 0004 determined that all technically compliant quotes significantly exceeded the Government's independent government cost estimate and available budgetary funding, while quotes within acceptable price ranges failed to meet mandatory FedRAMP Moderate Authorization security requirements. No further action is required from entities that submitted quotes.
Prior to cancellation, the procurement sought a commercially available, web-based Software as a Service solution deployed in a FedRAMP Moderate Authorized cloud environment to manage approximately 8,000 to 8,500 active assets (scalable to 10,000) across the Court Services and Offender Supervision Agency and Pre-Trial Services Agency, serving up to 33 total users (6 concurrent minimum). Place of performance was Washington, DC 20008. The NAICS code was 513210, Software Publishers, with a small business size standard of $47 million. The procurement carried a Women-Owned Small Business set-aside.
The system was required to support barcode and RFID scanning via Apple iOS devices and contractor-provided handheld scanners, configurable workflows for asset lifecycle management, multi-factor authentication with role-based access controls for up to 33 users, 10 categories of GAO-aligned reporting, and 19 required data input fields spanning acquisition through funding source. The contractor was obligated to provide licensing and maintenance for all users, perform system patches and updates, migrate complete historical audit trails from the legacy BarScan system, support integration with Oracle Financials via REST API, deliver comprehensive role-based training with recorded sessions, provide technical helpdesk support Monday through Friday 8:00 AM to 6:00 PM Eastern Time with 24/7 emergency coverage, and maintain Section 508 accessibility compliance per WCAG 2.1 Level AA. The estimated ceiling was $47 million.
The contract structure consisted of a 12-month base period plus four optional 12-month periods, with firm-fixed-price terms. Base period deliverables included annual SaaS subscription with support services, system configuration with multi-factor authentication integration and testing, data migration and validation, on-site administrator training for three personnel, and live virtual property custodian training for five users. Payment was contingent upon COR written acceptance of deliverables. Amendments 0001, 0002, and 0003 issued between July 27 and August 6 revised the Statement of Work, compliance checklist, and price sheet, extended the submission deadline to August 10, 2026, at 11:59 PM Eastern Daylight Time, clarified demonstration procedures, and modified scanner specifications to allow modern alternatives to obsolete Motorola MC3000 equipment.
The contracting officer is Cathy Collins, reachable at 202.220.5354 or catherine.collins@csosa.gov.
Notice text
5 versions
Update #5 · Latest ·
Amendment 0004 cancels solicitation 9594CS26Q0025, Personal Property Management System.
Amendment 0003 responds to additional questions received. This amendment also provides revised Attachment J-8 and Attachment J-10. This revised version of both attachments must be submitted with any quote. There is no change to the due date for submissions in response to solicitation 9594CS26Q0025 identified in Amendment 0001, i.e., August 10, 2026, at 11:59 PM Eastern Daylight Time (EDT). Acknowledgement of Amendments 0001, 0002, and 0003 are to be submitted with any quote.
Amendment 0002 responds to remaining questions received. There is no change to the due date for submissions in response to solicitation 9594CS26Q0025 identified in Amendment 0001, i.e., August 10, 2026, at 11:59 PM Eastern Daylight Time (EDT).
Amendment 0001 provides responses to all questions received and makes changes to the solicitation and provides a revised Attachment J-1, Statement of Work, Attachment J-8, Compliance w Personal Property Mgmt Sys Rqmts, and a revised Attachment J-10, Solicitation Price Sheet. The revised solicitation Attachment J-8 and Attachment J-10 provided with this amendment must be completed and submitted with any quote. This amendment also extends the quote due date and time.
The notice number for this solicitation is 9594CS26Q0025. The notice ID in this announcement (9594CS26Q0025_1) is only used so that this solicitation can be reposted to SAM.gov. All communications regarding this acquisition should use 9594CS26Q0025.
The Contractor shall provide a Personal Property Management System delivered as a Software as a Service (SaaS) solution that is FedRAMP Moderate Authorized.and support services. The solicitation section L.6.3 stipulates the Quoter’s proposed Personal Property Management SaaS System MUST hold a current Federal Risk and Authorization Management Program (FedRAMP) Moderate Authorization at the exact time and date set for submission of quotations. Failure to provide the required evidence or proposing a solution that is currently "In Process", "FedRAMP Ready," or possessing a status lower than Moderate Authorization will result in elimination from the competition.
Section L.5, L.6, and L.7 provide very detailed information regarding required documents/information to be submitted for evaluation. Please ensure any quote sumitted meets all submission requirements.
Update #4 ·
Amendment 0003 responds to additional questions received. This amendment also provides revised Attachment J-8 and Attachment J-10. This revised version of both attachments must be submitted with any quote. There is no change to the due date for submissions in response to solicitation 9594CS26Q0025 identified in Amendment 0001, i.e., August 10, 2026, at 11:59 PM Eastern Daylight Time (EDT). Acknowledgement of Amendments 0001, 0002, and 0003 are to be submitted with any quote.
Amendment 0002 responds to remaining questions received. There is no change to the due date for submissions in response to solicitation 9594CS26Q0025 identified in Amendment 0001, i.e., August 10, 2026, at 11:59 PM Eastern Daylight Time (EDT).
Amendment 0001 provides responses to all questions received and makes changes to the solicitation and provides a revised Attachment J-1, Statement of Work, Attachment J-8, Compliance w Personal Property Mgmt Sys Rqmts, and a revised Attachment J-10, Solicitation Price Sheet. The revised solicitation Attachment J-8 and Attachment J-10 provided with this amendment must be completed and submitted with any quote. This amendment also extends the quote due date and time.
The notice number for this solicitation is 9594CS26Q0025. The notice ID in this announcement (9594CS26Q0025_1) is only used so that this solicitation can be reposted to SAM.gov. All communications regarding this acquisition should use 9594CS26Q0025.
The Contractor shall provide a Personal Property Management System delivered as a Software as a Service (SaaS) solution that is FedRAMP Moderate Authorized.and support services. The solicitation section L.6.3 stipulates the Quoter’s proposed Personal Property Management SaaS System MUST hold a current Federal Risk and Authorization Management Program (FedRAMP) Moderate Authorization at the exact time and date set for submission of quotations. Failure to provide the required evidence or proposing a solution that is currently "In Process", "FedRAMP Ready," or possessing a status lower than Moderate Authorization will result in elimination from the competition.
Section L.5, L.6, and L.7 provide very detailed information regarding required documents/information to be submitted for evaluation. Please ensure any quote sumitted meets all submission requirements.
Update #3 ·
Amendment 0002 responds to remaining questions received. There is no change to the due date for submissions in response to solicitation 9594CS26Q0025 identified in Amendment 0001, i.e., August 10, 2026, at 11:59 PM Eastern Daylight Time (EDT).
Amendment 0001 provides responses to all questions received and makes changes to the solicitation and provides a revised Attachment J-1, Statement of Work, Attachment J-8, Compliance w Personal Property Mgmt Sys Rqmts, and a revised Attachment J-10, Solicitation Price Sheet. The revised solicitation Attachment J-8 and Attachment J-10 provided with this amendment must be completed and submitted with any quote. This amendment also extends the quote due date and time.
The notice number for this solicitation is 9594CS26Q0025. The notice ID in this announcement (9594CS26Q0025_1) is only used so that this solicitation can be reposted to SAM.gov. All communications regarding this acquisition should use 9594CS26Q0025.
The Contractor shall provide a Personal Property Management System delivered as a Software as a Service (SaaS) solution that is FedRAMP Moderate Authorized.and support services. The solicitation section L.6.3 stipulates the Quoter’s proposed Personal Property Management SaaS System MUST hold a current Federal Risk and Authorization Management Program (FedRAMP) Moderate Authorization at the exact time and date set for submission of quotations. Failure to provide the required evidence or proposing a solution that is currently "In Process", "FedRAMP Ready," or possessing a status lower than Moderate Authorization will result in elimination from the competition.
Section L.5, L.6, and L.7 provide very detailed information regarding required documents/information to be submitted for evaluation. Please ensure any quote sumitted meets all submission requirements.
Update #2 ·
Amendment 0001 provides responses to all questions received and makes changes to the solicitation and provides a revised Attachment J-1, Statement of Work, Attachment J-8, Compliance w Personal Property Mgmt Sys Rqmts, and a revised Attachment J-10, Solicitation Price Sheet. The revised solicitation Attachment J-8 and Attachment J-10 provided with this amendment must be completed and submitted with any quote. This amendment also extends the quote due date and time.
The notice number for this solicitation is 9594CS26Q0025. The notice ID in this announcement (9594CS26Q0025_1) is only used so that this solicitation can be reposted to SAM.gov. All communications regarding this acquisition should use 9594CS26Q0025.
The Contractor shall provide a Personal Property Management System delivered as a Software as a Service (SaaS) solution that is FedRAMP Moderate Authorized.and support services. The solicitation section L.6.3 stipulates the Quoter’s proposed Personal Property Management SaaS System MUST hold a current Federal Risk and Authorization Management Program (FedRAMP) Moderate Authorization at the exact time and date set for submission of quotations. Failure to provide the required evidence or proposing a solution that is currently "In Process", "FedRAMP Ready," or possessing a status lower than Moderate Authorization will result in elimination from the competition.
Section L.5, L.6, and L.7 provide very detailed information regarding required documents/information to be submitted for evaluation. Please ensure any quote sumitted meets all submission requirements.
Update #1 ·
The notice number for this solicitation is 9594CS26Q0025. The notice ID in this announcement (9594CS26Q0025_1) is only used so that this solicitation can be reposted to SAM.gov. All communications regarding this acquisition should use 9594CS26Q0025.
The Contractor shall provide a Personal Property Management System delivered as a Software as a Service (SaaS) solution that is FedRAMP Moderate Authorized.and support services. The solicitation section L.6.3 stipulates the Quoter’s proposed Personal Property Management SaaS System MUST hold a current Federal Risk and Authorization Management Program (FedRAMP) Moderate Authorization at the exact time and date set for submission of quotations. Failure to provide the required evidence or proposing a solution that is currently "In Process", "FedRAMP Ready," or possessing a status lower than Moderate Authorization will result in elimination from the competition.
Section L.5, L.6, and L.7 provide very detailed information regarding required documents/information to be submitted for evaluation. Please ensure any quote sumitted meets all submission requirements.
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