Amd 0003 Revised Attachment J-8 Compliance w Personal Property Mgmt Sys Rqmts.docx

9594CS26Q0025

Attachment J-8

Solicitation 9594CS25Q0025 – Amendment 0003 REVISED ATTACHMENT J-8: COMPLIANCE WITH PERSONAL PROPERTY MANAGEMENT SYSTEM REQUIREMENTS AND FEATURES (changes in purple font) The Contractor must complete this Revised Attachment J-8 and submit the completed attachment with its quote.

Contractor’s Name:

Identification of the Personal Property Management System Quoted:

____ Yes ____ No

C.2.4.1 Scan asset tag barcodes using either barcode-based technology, Radio Frequency Identification (RFID) technology, or a combination of both;

C.2.4.2.1 Scanning Capability.

· Scan and directly upload from CSOSA supported mobile Apple iOS devices (e.g., tablets, smartphones) as well as Contractor-provided 6 dedicated handheld scanners;

· Scanners operate on a current, Contractor-supported mobile operating system and integrate seamlessly with the proposed SaaS platform.

C.2.4.2 Data Synchronization. Regardless of the scanning device used (Apple iOS or Contractor-provided handhelds), all inventory updates, check-ins, check-outs, and audit data shall sync in real-time (or near real-time via online connection) to the central FedRAMP Moderate SaaS database to ensure a single, unified, and up-to-date asset ledger.

C.2.4.3 Retire, transfer, or reassign assets without permanent deletion, preserving complete historical audit trails;

C.2.4.4 Perform persistence offline scanning capability with subsequent synchronization controls and automated conflict/audit logs; and

C.2.4.1 ____ Yes ____ No

____ Yes ____ No

____ Yes ____ No

C.2.4.2.1 ____ Yes ____ No

C.2.4.3 ____ Yes ____ No

C.2.4.4 ____ Yes ____ No

____ Yes ____ No

____ Yes ____ No

____ Yes ____ No

C.3

Includes the following reporting capabilities:

C.3.1 Asset Inventory Reports (categorized by types, ownership, locations, and custodianship);

C.3.2 Asset Lifecycle, Status, and Risk Reports (including warranty, repair, missing, retired, disposed, and risk indicators);

C.3.3 Inventory Reconciliation and Audit Reports (identifying variances between physical counts and system records, discrepancies, and adjustments);

C.3.4 Location and Space Reports (down to the building, datacenter, room, and workstation level);

C.3.5 Barcode/Scanner Upload and Transaction Logs (with strict user and timestamp traceability);

C.3.6 End-of-Life (EOL) and Replacement Planning Reports;

C.3.7 Periodic Inventory and Certification Reports;

C.3.8 Chain-of-Custody and Accountability Reports;

C.3.9 Audit Trail and Change History Reports; and C.3.10 Custom/Ad Hoc Reporting Features.

C.3.1 ____ Yes ____ No

C.3.2 ____ Yes ____ No

C.3.3 ____ Yes ____ No

C.3.4 ____ Yes ____ No

C.3.5 ____ Yes ____ No

C.3.6 ____ Yes ____ No C.3.7 ____ Yes ____ No C.3.8 ____ Yes ____ No C.3.9 ____ Yes ____ No C.3.10 ____ Yes ____ No

C.4.1 Acquisition date;

C.4.1 ____ Yes ____ No C.4.2 ____ Yes ____ No C.4.3 ____ Yes ____ No C.4.4 ____ Yes ____ No

C.4.5 ____ Yes ____ No C.4.6 ____ Yes ____ No C.4.7 ____ Yes ____ No C.4.8 ____ Yes ____ No C.4.9 ____ Yes ____ No

C.4.10 ____ Yes ____ No C.4.11 ____ Yes ____ No C.4.12 ____ Yes ____ No C.4.13 ____ Yes ____ No C.4.14 ____ Yes ____ No C.4.15 ____ Yes ____ No C.4.16 ____ Yes ____ No C.4.17 ____ Yes ____ No C.4.18 ____ Yes ____ No

C.4.19 ____ Yes ____ No

____ Yes ____ No

C.7.1 The Contractor shall provide all training required by solicitation Attachment J-1, section C.7.1.

C.7.2 The Contractor shall digitally record each training sessions and provide the video files to the Contracting Officer’s Representative (COR) as required by section C.7.3.4.

C.7.3 Training will consist of, at a minimum:

C.7.3.1 Role‑based training tailored for end‑users (property custodians) and system administrators covering everyday operational workflows;

C.7.3.2 Advanced training on system administration, user provisioning, role configuration, custom workflow creation, and reporting functions including GAO compliance reporting; and

C.7.3.3 Training materials/deliverables to include comprehensive Section 508-compliant training materials shall be provided to the COR five business days prior to the first training session. Training materials include electronic user guides and quick reference sheets (provided in an accessible format (e.g., PDF).

C.7.3.4 Within three business days following the final live each training session, the Contractor shall deliver the finalized digital video recordings of all hosted each sessions to the COR for future agency onboarding use.

C.7.1 ____ Yes ____ No

C.7.2 ____ Yes ____ No

C.7.3.1 ____ Yes ____ No

C.7.3.2 ____ Yes ____ No

C.7.3.3 ____ Yes ____ No

C.7.3.4 ____ Yes ____ No

C.8.1 Application patches, upgrades, and enhancements;

C.8.2 Bug fixes and issue resolution;

C.8.3 Security updates;

C.8.4 Maintenance scheduling aligned with Agency‑approved windows; and C.8.5 Notification to the Agency at least 5 business days before any planned maintenance.

C.8.1 ____ Yes ____ No C.8.2 ____ Yes ____ No C.8.3 ____ Yes ____ No C.8.4 ____ Yes ____ No

C.8.5 ____ Yes ____ No

C.9.1

Technical Helpdesk Support via a website, ticketing system, and phone:

· Minimum availability: Mon–Fri, 8:00 AM–6:00 PM Eastern Time

· Emergency support for critical outages: 24/7

____ Yes ____ No ____ Yes ____ No

Insert Contractor’s SLA response and resolution times:

____ Yes ____ No