Mexico City, Event Venue Rental – May 2026

The U.S. Embassy in Mexico City is soliciting quotations for conference room rental services through Request for Quotation (RFQ) 19MX5326Q0031, issued on April 15, 2026. The venue must accommodate 100 guests in the Reforma area of Mexico City and be available for a four-day event from May 11-14, 2026. Key requirements include school-style seating configuration, podium, microphone system, projection screen, multiple parking access points with at least one secure Embassy space, on-site or nearby dining within 500 meters, and controlled access via gated entry or 24/7 security. The government will award a firm fixed-price contract to the responsible company submitting a technically acceptable proposal at the lowest evaluated price, with award potentially made based on initial proposals without discussion. Quotations must be submitted electronically to MexicoCityGSOSolicitations@groups.state.gov by 10:00 hours Mexico City local time on Friday, April 24, 2026, with questions due by Monday, April 20, 2026 at 10:00 hours Mexico City Time.

This solicitation has no small business set-aside designation and is open to all responsible sources. No incumbent contractor or award value is specified in the solicitation materials. Offerors must be the actual venue owner or operator with demonstrated experience hosting similar events in the past 24 months and must provide references; third-party booking agents or event planners are explicitly ineligible. All vendors must be registered in the System for Award Management (SAM) database prior to submission and must submit SF-1449 form, a pricing table, appropriate Vendor Registration Form for electronic funds transfer (selecting from three provided options depending on payment currency preference), and proof of active SAM registration. The contract performance period runs from May 11-14, 2026, with payment to be processed via Electronic Funds Transfer within 30 days of proper invoice submission, and all services will be performed in Mexico City, CDMX, Mexico.