Letter to offerors 19MX5326Q0031 - V1 signed.pdf
PDF 594 KB Posted
- Attached to
- Mexico City, Event Venue Rental – May 2026
- Solicitation number
- 19MX5326Q0031
- Issued by
-
Department of State US Embassy Mexico
About this file
This is a Request for Quotation (RFQ) issued by the U.S. Embassy in Mexico City for conference room rental services. The Embassy seeks quotes for a conference room located in the Reforma area of Mexico City for a four-day event scheduled from May 11-14, 2026. The solicitation number is 19MX5326Q0031, issued on April 15, 2026. Quotes must be submitted to MexicoCityGSOSolicitations@groups.state.gov by 10:00 hours Mexico City local time on Friday, April 24, 2026, with no late submissions accepted. Questions regarding the RFQ must be directed to the same email address by Monday, April 20, 2026, before 10:00 hours Mexico City Time.
Prospective offerors must submit the following with their quotes: completed Standard Form SF-18, a pricing table from Section 1, an appropriate Vendor Registration Form (EFT) selecting from Attachments 1, 2, or 3, and proof of active SAM registration. All proposals and supporting documents must be in English, and technical evaluation requirements as described in Section 3.4 must be addressed. The U.S. Government intends to award a firm fixed-price contract to the responsible company submitting a technically acceptable proposal at the lowest evaluated price. Award may be made based on initial proposals without discussions, though discussions with companies in the competitive range are possible if necessary. Only the Procurement team at the Embassy should be contacted regarding this solicitation.
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Other files
| File | Type | Posted |
|---|---|---|
| RFQ 19MX5326Q0031 100px Conference.docx | DOCX document | |
| Attachment 1.docx | DOCX document | |
| Attachment 3.docx | DOCX document | |
| Attachment 2.docx | DOCX document |
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Text version
Mexico City, April 15, 2026
Subject: Request for Proposals number 19MX5326Q0031
Dear Prospective Offeror:
The Embassy of the United States of America invites you to submit a quote for a Conference Room for an event, from 11 to 14 May 2026 in the Reforma area.
Your quote must be submitted to MexicoCityGSOSolicitations@groups.state.gov on or before 10:00 hours, Mexico City local time on Friday, April 24, 2026. No quotes will be accepted after this time.
In order for a quote to be considered, you must complete and submit the following:
1. Standard Form (SF-18)
2. Pricing table in section 1
3. Vendor Registration Form (EFT) – Select the appropriate form: Attachment 1 / Attachment 2 / Attachment 3
4. Proof of active SAM registration
5. All proposals and documents must be in English.
6. Technical Evaluation Requirements as described in Section 3.4
The U.S. Government intends to award a firm fixed-price contract to the responsible company submitting a technically acceptable proposal at the lowest price. We intend to award a contract based on initial proposals, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Direct any questions regarding this request for quotation to MexicoCityGSOSolicitations@groups.state.gov by Monday, April 20, 2026, before 10:00 hours, Mexico City Time.
mailto:MexicoCityGSOSolicitations@groups.state.gov mailto:MexicoCityGSOSolicitations@groups.state.gov
In order not to jeopardize the solicitation process, please do not contact any person at the Embassy other than the Procurement team.
Sincerely, Mark C. Konold Contracting Officer
Enclosure:
RFQ 19MX5326Q0031
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