Lab A Electric Heat Install
Closed Solicitation Posted
- Solicitation number
- ISD-378581-RO
- Agency
-
Fermi National Accelerator Laboratory
Office of Science, Department of Energy
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Illinois 60510, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
Fermi Forward Discovery Group, LLC is soliciting proposals for the installation of electric heating systems at three laboratory locations (Neutrino Lab A, Neutrino Lab A-B, and Neutrino Lab C) at Fermi National Accelerator Laboratory in Batavia, Illinois. The scope encompasses demolition of existing hydronic heating systems, installation of electric baseboard and hanging heaters manufactured by INDEECO or approved equivalents, electrical infrastructure upgrades including new transformers and panel boards, and mandatory controls integration through a subcontract with Intelli-Building Controls LLC. Offerors must demonstrate at least ten years of experience in electric heater installation, provide evidence of four completed similar projects, and identify qualified personnel including a Project Manager, Project Superintendent, and Safety Coordinator. The government will evaluate proposals using Lowest Price Technically Acceptable (LPTA) criteria, requiring submission of separate technical and business/management proposals by 4:00 PM CST on April 16, 2026. A pre-proposal meeting and site visit are scheduled for April 2, 2026 at 9:30 AM at the West Entrance Lobby to Wilson Hall, with questions due in advance to Procurement Specialist Ryan O'Sullivan at ryanosul@fnal.gov or (630) 840-2402.
This is a Total Small Business set-aside under NAICS code 238220 (Plumbing, Heating and Air-Conditioning Contractors) with a small business size standard of $19.0 million. No incumbent contractor is identified in the solicitation materials. The project timeline spans 241 calendar days from Notice to Proceed through final closeout, with key milestones including hazard analysis and cost-loaded schedule submission within ten days, product submittals and shop drawings by day 31, construction completion by day 181, punch-list completion by day 211, and final closeout documentation by day 241. Offerors must submit firm fixed pricing as a lump sum for the entire project scope and provide a bid guarantee of 20 percent (not to exceed $3 million). Performance and payment bonds are required if the contract exceeds $150,000 and $35,000 respectively. Work will be performed at Fermilab in Batavia, Illinois (Kane County), with access restricted to the Wilson Street Gate Entrance and staging conducted at the Lab A north parking lot.
Notice text
Lab A Electric Heat Install
1. INVITATION TO SUBMIT PROPOSAL
You are invited to submit a proposal for the items specified in this Request for Proposal (RFP), by the provisions contained herein, and the terms and conditions of the proposed firm fixed price subcontract entered into as a result of this solicitation.
All questions concerning this RFP should be submitted in writing and directed to the Procurement Specialist listed below.
Procurement Specialist: Ryan O'Sullivan
Phone: (630)-840-2402
Email: ryanosul@fnal.gov
Fermi Forward Discovery Group, LLC
Procurement Department
Kirk Road & Wilson Street Batavia, IL 60510-0500
2. SMALL BUSINESS SET-ASIDE & NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM (NAICS) CODE
This is a small business set-aside. The North American Industry Classification System (NAICS) code for this solicitation is 238220, Plumbing, Heating and Air-Conditioning Contractors. The small business size standard for this NAICS code is $19.0 Million.
3. PRE-PROPOSAL MEETING/SITE VISIT
A Pre-Proposal Meeting and Site Visit is scheduled for April 2, 2026 9:30 AM at West Entrance Lobby to Wilson Hall . The meeting provides an opportunity to discuss and clarify the RFP. However, nothing said or represented in the meeting shall be deemed to modify RFP requirements unless followed by a written amendment. Offerors are requested to submit questions relative to the RFP in advance of the meeting so the Procurement Specialist may prepare responses. Offerors’ participation at this meeting is strongly recommended.
Except for those already having a Fermilab Access badge, anyone attending the Pre-Proposal Meeting and Site Visit must fill out an Access Request form (see link below) at least seven (7) days before the scheduled date and preferably be a U.S. Citizen. Onsite access approvals are dependent on citizenship status and the location(s) being visited. In addition, please review the Business Visitor Registration Instruction Instructions and Directions provided as part of the RFP.
https://fermi.servicenowservices.com/expert_shell.do?sysparm_sys_id=63f9f6a8dbd148104e65ff621f
961975.
Upon request approval, the individual will receive an informal invitation letter with a QR code, which is required to be presented at the security gate, otherwise, access to Fermilab will be denied.
When checking in at the Security Gate House, the individual will be required to present a Valid Driver’s License (Real ID) and the informal invitation letter with the QR code, and the Visitor and Business Visitor Attestation Form. If the Driver’s License is not Real ID compliant, one of the appropriate REAL
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ID documents (https://www.tsa.gov/travel/security-screening/identification) is required.
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