J042--Fire and Electric Doors PM and Repairs
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- 36C26126Q0302RFQ
- Agency
-
Veterans Integrated Service Network 21
Veterans Health Administration, Department of Veterans Affairs
- Responses due
- Set-aside
- Service-Disabled Veteran-Owned Small Business
Opportunity facts
- NAICS code
- 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
- PSC
- J042 Maint/Repair/Rebuild Of Equip- Fire Fighting/Rescue/Safety Equip; Environ Protect Equip/Matls
- Place of performance
- Martinez, California 94553, United States
- Points of contact
Notice details come from SAM.gov. Updated .
About this opportunity
The Department of Veterans Affairs, Network Contracting Office (NCO) 21, is soliciting quotations for comprehensive inspection, preventive maintenance, testing, and repair services for automatic sliding doors, electric door openers, and fire-rated pedestrian doors across the VA Northern California Health Care System (VANCHCS). Key requirements include quarterly preventive maintenance for automatic doors, annual fire door inspections and functional testing in compliance with NFPA 80 and NFPA 101 standards, and unscheduled corrective repairs with a 12-hour on-site emergency response time. Technicians must be American Association of Automatic Door Manufacturers (AAADM) certified or possess equivalent certification and experience. All work must comply with ANSI/BHMA A156.10 and A156.19 standards, California Building and Fire Codes, and the VA Fire Protection Design Manual. The revised proposal due date is March 16, 2026, at 1:00 PM PST, with technical questions previously accepted through February 24, 2026. Services commenced on March 1, 2026, and continue through February 28, 2027.
This solicitation is a 100 percent Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside with no incumbent contractor identified. The contract structure includes six contract line items (CLINs) with firm-fixed pricing for scheduled services (annual fire door inspections, quarterly preventive maintenance, and staff training) and time-and-materials repair CLINs with predetermined Not-To-Exceed amounts of $50,000 for fire door repairs, $100,000 for electric door repairs, and $6,000 per emergency callout. Performance will take place across six VANCHCS locations in Northern California: Sacramento VA Medical Center (Mather), McClellan VA Outpatient Clinic, Vallejo VA Medical Center (Mare Island), Travis AFB (Fairfield), Stockton VA Outpatient Clinic (French Camp), and Martinez VA Clinic. The acquisition falls under NAICS code 811310 with a small business size standard of $13.0 million and is subject to prevailing wage requirements under Service Contract Labor Standards wage determination WD 2015-5623. Detailed service reports and Fire Door Inspection Reports must be submitted within 14 calendar days of service completion.
Notice text
4 versions
Update #4 · Latest ·
UPDATE 03/11/2026: AMENDMENT 0003 ISSUED (See detailed amendment changes at the bottom of this description. The quotation deadline has been extended to March 16, 2026, at 1:00 PM PST).
Solicitation number 36C26126Q0302 is issued as a Request for Quotation (RFQ) for VANCHCS Fire and Electric Door Maintenance.
This acquisition is set-aside for small business concerns (100% Service-Disabled Veteran-Owned Small Business). This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.
Description of Requirements: The Contractor shall provide all labor, materials, and supervision necessary to perform annual fire door inspections, routine preventive maintenance, and unscheduled corrective repairs for automatic sliding doors, electric door openers, and fire doors across covered VA Northern California Health Care System (VANCHCS) locations.
Line Item Number(s) and Items:
- CLIN 0001: Annual Fire Door Inspection & Testing (FFP)
- CLIN 0002: Preventive Maintenance - Automatic & Electric Doors (FFP)
- CLIN 0003: Unscheduled Repairs - Fire Doors (FFP) - NTE $50,000
- CLIN 0004: Emergency Callouts (FFP) - 1 EA / NTE $6,000
- CLIN 0005: Unscheduled Repairs - Electric Doors (FFP) - NTE $100,000
- CLIN 0006: VA Staff Familiarization Training (FFP) (Note: CLIN 0007 for Overhead & Profit has been deleted in its entirety).
Date(s) and Place(s) of Delivery and Acceptance: Performance shall take place at designated VANCHCS locations. Emergency callouts require an on-site response within 12 hours of the call being made.
Solicitation Provisions and Contract Clauses: The provision at 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services, and the provision at 52.212-2, Evaluation—Commercial Products and Commercial Services, apply to this acquisition.
--------------------------------------------------------------------------------
AMENDMENT 0003 INFORMATION: The purpose of Amendment 0003 is to provide official Government responses to vendor Requests for Information (RFIs), incorporate revisions to the Statement of Work (SOW), restructure the Price/Cost Schedule, and extend the quotation due date.
Key Changes:
- Due Date Extension: The hour and date specified for receipt of quotations is hereby extended to March 16, 2026, at 1:00 PM Local Time.
- Location Removal: "105 Hickam Ave, Travis, AFB, CA" has been completely removed from the SOW and Door Inventory.
- Emergency Response: The required emergency on-site response time has been changed to 12 hours.
- CLIN Restructuring: CLIN 0007 (Overhead & Profit) is deleted. Quoters shall incorporate all applicable indirect costs, overhead, and profit directly into their fully burdened pricing for the remaining CLINs. The Government has established mandatory Not-To-Exceed (NTE) plug amounts for CLINs 0003, 0004, and 0005 for evaluation purposes.
Instructions to Quoters: Quoters MUST base their pricing and technical submissions on the Revised SOW and Revised Price/Cost Schedule attached to this amendment. All quoters must acknowledge receipt of Amendment 0003 by signing and returning the SF 30 with their quotation package prior to the new closing date and time.
Attachments:
- SF 30 - Amendment 0003
- Attachment 1 - Revised Statement of Work (11 March 2026)
- Attachment 2 - Revised Price/Cost Schedule (11 March 2026)
- Attachment 4 - Government RFI Responses (Q&A)
Update #3 ·
UPDATE - March 5, 2026: AMENDMENT 0002 ISSUED
The purpose of Amendment 0002 is to extend the deadline for receipt of offers and notify offerors of a forthcoming amendment.
- New Proposal Due Date: Thursday, March 12, 2026, at 1:00 PM PST.
- Forthcoming Amendment 0003: The Government is currently finalizing its responses to timely vendor Requests for Information (RFIs). A subsequent amendment (Amendment 0003) will be published prior to the new proposal due date. Amendment 0003 will include the consolidated RFI responses, updates to the Price/Cost Schedule, and a revised Statement of Work (SOW) modifying the door inventory. Offerors are advised to wait for the release of Amendment 0003 before finalizing their pricing and technical volumes.
Title: Inspection, Maintenance, and Repair of Automatic and Fire-Rated Doors – VA Northern California Health Care System (VANCHCS)
Description: The Department of Veterans Affairs, Network Contracting Office (NCO) 21, has a requirement for a contractor to provide all labor, materials, tools, equipment, supervision, and transportation necessary to perform comprehensive inspection, preventive maintenance (PM), testing, and repair services for automatic and fire-rated pedestrian door systems.
Scope of Work: The Contractor shall maintain all automatic sliding and swinging doors, low- and high-energy operators, motion/presence sensors, control access systems, and fire-rated pedestrian doors. Services shall ensure equipment functions safely, reliably, and in compliance with NFPA 80, NFPA 101, California Building/Fire Codes, and ANSI/BHMA A156.10 and A156.19 standards.
Key Requirements:
- Preventive Maintenance: Quarterly PM for automatic doors and annual inspection/functional testing for fire-rated doors and automatic door openers.
- Emergency & Corrective Repair: The Contractor shall provide unscheduled maintenance and repairs upon request. Emergency after-hours service must be available 24/7 with a response time not exceeding six (6) hours. Routine corrective maintenance during business hours requires a response time of four (4) hours.
- Parts: Repairs requiring parts must be completed within 48 hours, subject to availability. All parts used must be Original Equipment Manufacturer (OEM) or approved equal.
- Certifications: Technicians must be American Association of Automatic Door Manufacturers (AAADM) certified or possess equivalent certification and experience.
- Reporting: Detailed service reports and Fire Door Inspection Reports (compliant with NFPA 80) are required within 14 calendar days of service.
Place of Performance: Services are required at seven (7) locations within the VANCHCS:
- Sacramento VA Medical Center (Mather, CA)
- McClellan VA Outpatient Clinic (McClellan, CA)
- Mare Island Outpatient Clinic (Vallejo, CA)
- Travis Air Force Base – David Grant Medical Center (Fairfield, CA) – Note: DBIDS access required 14 days in advance
- Travis Air Force Base – Sequoia Clinic (Fairfield, CA)
- Stockton Community Based Outpatient Clinic (French Camp, CA)
- Martinez Outpatient Clinic (Martinez, CA)
Contract Type: Firm-Fixed-Price with Contract Line Items (CLINs) for unscheduled repairs.
Update #2 ·
Title: Inspection, Maintenance, and Repair of Automatic and Fire-Rated Doors – VA Northern California Health Care System (VANCHCS)
Description: The Department of Veterans Affairs, Network Contracting Office (NCO) 21, has a requirement for a contractor to provide all labor, materials, tools, equipment, supervision, and transportation necessary to perform comprehensive inspection, preventive maintenance (PM), testing, and repair services for automatic and fire-rated pedestrian door systems,.
Scope of Work: The Contractor shall maintain all automatic sliding and swinging doors, low- and high-energy operators, motion/presence sensors, control access systems, and fire-rated pedestrian doors,. Services shall ensure equipment functions safely, reliably, and in compliance with NFPA 80, NFPA 101, California Building/Fire Codes, and ANSI/BHMA A156.10 and A156.19 standards.
Key Requirements:
• Preventive Maintenance: Quarterly PM for automatic doors and annual inspection/functional testing for fire-rated doors and automatic door openers-.
• Emergency & Corrective Repair: The Contractor shall provide unscheduled maintenance and repairs upon request. Emergency after-hours service must be available 24/7 with a response time not exceeding six (6) hours. Routine corrective maintenance during business hours requires a response time of four (4) hours.
• Parts: Repairs requiring parts must be completed within 48 hours, subject to availability. All parts used must be Original Equipment Manufacturer (OEM) or approved equal.
• Certifications: Technicians must be American Association of Automatic Door Manufacturers (AAADM) certified or possess equivalent certification and experience.
• Reporting: Detailed service reports and Fire Door Inspection Reports (compliant with NFPA 80) are required within 14 calendar days of service,.
Place of Performance: Services are required at seven (7) locations within the VANCHCS:
1. Sacramento VA Medical Center (Mather, CA)
2. McClellan VA Outpatient Clinic (McClellan, CA)
3. Mare Island Outpatient Clinic (Vallejo, CA)
4. Travis Air Force Base – David Grant Medical Center (Fairfield, CA) – Note: DBIDS access required 14 days in advance
5. Travis Air Force Base – Sequoia Clinic (Fairfield, CA)
6. Stockton Community Based Outpatient Clinic (French Camp, CA)
7. Martinez Outpatient Clinic (Martinez, CA)
Contract Type: Firm-Fixed-Price with Contract Line Items (CLINs) for unscheduled repairs.
Update #1 ·
Title: Inspection, Maintenance, and Repair of Automatic and Fire-Rated Doors – VA Northern California Health Care System (VANCHCS)
Description: The Department of Veterans Affairs, Network Contracting Office (NCO) 21, has a requirement for a contractor to provide all labor, materials, tools, equipment, supervision, and transportation necessary to perform comprehensive inspection, preventive maintenance (PM), testing, and repair services for automatic and fire-rated pedestrian door systems,.
Scope of Work: The Contractor shall maintain all automatic sliding and swinging doors, low- and high-energy operators, motion/presence sensors, control access systems, and fire-rated pedestrian doors,. Services shall ensure equipment functions safely, reliably, and in compliance with NFPA 80, NFPA 101, California Building/Fire Codes, and ANSI/BHMA A156.10 and A156.19 standards.
Key Requirements:
• Preventive Maintenance: Quarterly PM for automatic doors and annual inspection/functional testing for fire-rated doors and automatic door openers-.
• Emergency & Corrective Repair: The Contractor shall provide unscheduled maintenance and repairs upon request. Emergency after-hours service must be available 24/7 with a response time not exceeding six (6) hours. Routine corrective maintenance during business hours requires a response time of four (4) hours.
• Parts: Repairs requiring parts must be completed within 48 hours, subject to availability. All parts used must be Original Equipment Manufacturer (OEM) or approved equal.
• Certifications: Technicians must be American Association of Automatic Door Manufacturers (AAADM) certified or possess equivalent certification and experience.
• Reporting: Detailed service reports and Fire Door Inspection Reports (compliant with NFPA 80) are required within 14 calendar days of service,.
Place of Performance: Services are required at seven (7) locations within the VANCHCS:
1. Sacramento VA Medical Center (Mather, CA)
2. McClellan VA Outpatient Clinic (McClellan, CA)
3. Mare Island Outpatient Clinic (Vallejo, CA)
4. Travis Air Force Base – David Grant Medical Center (Fairfield, CA) – Note: DBIDS access required 14 days in advance
5. Travis Air Force Base – Sequoia Clinic (Fairfield, CA)
6. Stockton Community Based Outpatient Clinic (French Camp, CA)
7. Martinez Outpatient Clinic (Martinez, CA)
Contract Type: Firm-Fixed-Price with ) Contract Line Items (CLINs) for unscheduled repairs.
Files
| File | Type | Posted |
|---|---|---|
| S06 - 36C26126Q0302 0003.docx | DOCX document | |
| Schedule.docx | DOCX document | |
| Revised Statement of Work (11 March 2026).docx | DOCX document | |
| S06 - 36C26126Q0302 0003.docx | DOCX document | |
| RFQ Vendor Question Response 36C26126Q0302.docx | DOCX document | |
| S06 - 36C26126Q0302 Amendment 0002.docx | DOCX document | |
| S06 - 36C26126Q0302 Amendment 0001.docx | DOCX document | |
| UNTAGGED-1a VANCHCS Fire Door Inventory.xlsx | XLSX spreadsheet | |
| UNTAGGED-1b VANCHCS Automatic Door List.xlsx | XLSX spreadsheet | |
| WD 2015-5623.docx | DOCX document | |
| S02 - 36C26126Q0302 - RFQ.docx | DOCX document |
Show all 11
Notice history
| Notice | Type | Posted |
|---|---|---|
| J042--Fire and Electric Doors PM and Repairs 612-26-2-6133-0027 | Award Notice | |
| This notice | Solicitation | |
| J042--Fire and Electric Doors PM and Repairs | Pre-Solicitation | |
| J042--Fire and Electric Doors PM and Repairs 612-26-2-6133-0027 | Pre-Solicitation |
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