S06 - 36C26126Q0302 0003.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

36C261 Department of Veterans Affairs Network Contracting Office (NCO) 21 VA Sierra Nevada Health Care System 975 Kirman Avenue Reno NV 89502-2597

36C261 Department of Veterans Affairs Network Contracting Office (NCO) 21 VA Sierra Nevada Health Care System 975 Kirman Avenue Reno NV 89502-2597 To all Offerors/Bidders

36C26126Q0302 01-28-2026

X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 03-16-2026 1300 PDT See CONTINUATION Page

See following pages.

Charee Harris Contracting Officer

Amendment 0003

1. PURPOSE OF AMENDMENT: The purpose of this amendment is to provide official Government responses to vendor Requests for Information (RFIs), incorporate revisions to the Statement of Work (SOW), restructure the Price/Cost Schedule, and extend the quotation due date.

2. QUOTATION DUE DATE EXTENSION: The hour and date specified for receipt of quotations is hereby extended from March 12, 2026, at 1:00 PM to March 17, 2026, at 1:00 PM Local Time.

3. STATEMENT OF WORK (SOW) MODIFICATIONS: The SOW is hereby replaced in its entirety. The following material changes have been made:

· Performance Locations (Section 1): "105 Hickam Ave, Travis, AFB, CA (Fairfield)" has been completely removed from the contract scope. The only facility located at Travis AFB is 103 Bodin Circle.

· Emergency Response Times (Section 6): The 4-hour and 6-hour emergency response times have been deleted. The requirement has been revised to state: "The contractor is allowed an on-site response within 12 hours of the call being made."

4. PRICE/COST SCHEDULE (CLIN) MODIFICATIONS: The Price/Cost Schedule is hereby replaced in its entirety. Quoters MUST utilize the revised schedule attached to this amendment.

· CLIN 0007 Deleted: CLIN 0007 (Overhead & Profit) has been removed. Quoters shall incorporate all applicable indirect costs, overhead, and profit directly into their fully burdened pricing for the remaining established CLINs.

· Pre-determined NTE "Plug" Amounts Established: The Government has established predetermined Not-To-Exceed (NTE) amounts for the unscheduled repair CLINs. For evaluation purposes, all quoters will be evaluated using these identical base plug numbers. Quoters shall not alter these totals:

· CLIN 0003 (Unscheduled Repairs - Fire Doors): $50,000 (NTE)

· CLIN 0005 (Unscheduled Repairs - Electric Doors): $100,000 (NTE)

· CLIN 0004 Revised: The Unit of Measure for CLIN 0004 (Emergency Callouts) is changed from "YR" (Year) to "EA" (Each). The Government has established an NTE plug amount of $6,000. Quoters shall quote a fully burdened unit price for one emergency service call to establish the billing rate.

5. ATTACHMENT MODIFICATIONS:

· RFI Responses: The consolidated Government responses to vendor questions are provided as an attachment to this amendment.

· Revised Statement of Work (SOW): A revised SOW incorporating the material changes detailed in Attachment Section of this amendment is provided as an attachment. Quoters MUST base their quotations on this updated version.

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

Standard: Fire Door Testing and Inspection. Must strictly comply with NFPA 80 standards.

Deliverable: Provide comprehensive inspection reports and formally report any deficiencies to the COR within 24 hours.

Quotation Instruction: Quoters shall quote a firm-fixed total price for all scheduled annual inspections.

Scope: Routine preventive maintenance (PM) for automatic sliding doors (quarterly) and automatic door openers (annually) at covered VANCHCS locations.

Schedule: All PM must be completed within the first four weeks of the designated quarter.

Quotation Instruction: Quoters shall quote a firm-fixed total price for the complete scheduled PM program.

Scope: Unscheduled, corrective repairs for fire doors that fall outside the scope of routine PM. Requires written CO/COR approval of a repair quote prior to commencing work.

Billing: The contractor shall bill only for actual labor hours at the quoted fully burdened rates, and for required OEM (or approved equal) replacement parts at actual cost.

Quotation Instruction: The Government has established a $50,000 Not-To-Exceed (NTE) amount. Quoters shall not alter this total. Quoters shall provide their fully burdened hourly labor rates to be used for these repairs.

Scope: Emergency service callouts for fire and electric door systems at covered VANCHCS locations.

Performance Standard: The contractor must provide an on-site response within 12 hours of the emergency service call being made by authorized VA personnel.

Quotation Instruction: The Government has established a $6,000 Not-To-Exceed (NTE) total amount for evaluation purposes. Quoters shall not alter this total. Quoters shall quote a fully burdened firm-fixed unit price for a single (1 EA) emergency callout.

Scope: Unscheduled, corrective maintenance and repairs for automatic sliding doors and electric door openers that fall outside the scope of routine preventive maintenance. Requires written CO/COR approval of a specific repair quote prior to commencing any work.

Billing: The contractor shall bill only for actual labor hours expended at the quoted fully burdened contract rates, and for required OEM (or approved equal) replacement parts at actual cost.

Quotation Instruction: The Government has established a $100,000 Not-To-Exceed (NTE) amount. Quoters shall not alter this total. Quoters must provide their fully burdened hourly labor rates to be used for executing these unscheduled repairs.

Scope: On-site training for local VA facility staff covering proper operation, basic maintenance, and emergency service protocols for the installed door systems.

Requirement: The contractor shall conduct a minimum of two (2) hours of training per covered location, per quarter.

Quotation Instruction: Quoters shall quote a fully burdened firm-fixed total price for all required training sessions for the period of performance.

ATTACHMENTS

STATEMENT OF WORK

Automatic Door Maintenance and Fire Door System Inspection & Testing VA Northern California Health Care System

1. Introduction

This Scope of Work (SOW) outlines the requirements for inspection, preventive maintenance, repair, and emergency service of all automatic and fire-rated pedestrian doors installed at the VA Northern California Health Care System sites or campuses at the following locations:

· 10535 Hospital Way, Mather, CA

· 5342 Dudley Blvd., McClellan, CA

· 201 Walnut Ave, Vallejo, CA (Mare Island)

· 103 Bodin Circle, Travis AFB, CA (Fairfield)

· 6505 South Manthey Road, French Camp, CA (Stockton)

· 150 Muir Rd, Martinez, CA The objective is to ensure these doors function safely, reliably, and in full compliance with applicable federal, state, and Veterans Affairs fire/life safety codes.

2. Scope

The contractor shall furnish all labor, materials, equipment, tools, supervision, and transportation necessary to provide complete inspection, service, and repair of:

a. Automatic sliding and swinging doors.

b. Low- and high-energy operators.

c. Motion and presence sensors.

d. Control and access systems.

e. Fire-rated pedestrian doors and associated hardware.

f. Door frames, self-closing devices, and latching systems.

This includes doors located in patient care areas, entrances/exits, restrooms, staff access areas, and secured locations.

Conduct training on the electric doors to familiarize the local staff with the maintenance and service of the equipment at the facilities. Training should be no less than 2 hours per inspection visit at each location, each quarter.

3. General Requirements

a. All work must comply with the following:

· ANSI/BHMA A156.10 and A156.19 standards.

· NFPA 80 – Fire Door

· NFPA 101 – Life Safety Code

· California Building Code (CBC)

· California Fire Code (CFC)

· VA Fire Protection Design Manual

· Any additional relevant VA specifications and/or local building codes.

b. The contractor must be AAADM (American Association of Automatic Door Manufacturers) certified or provide technicians with equivalent certification and experience.

c. The contractor shall maintain a log of all service activities, inspections, and repairs performed, to be reviewed by the VA COR (Contracting Officer’s Representative).

d. All services must be coordinated and scheduled with the VA COR to minimize disruption to operations.

e. Fire-rated doors must be inspected and tested annually per NFPA 80.

f. All door technicians inspecting or servicing fire doors must be qualified and trained in fire door inspection.

4. Preventive Maintenance

Scheduled preventive maintenance of the automatic sliding doors shall be performed quarterly (four times per contract-year) in the first four weeks of each quarter during normal business hours or as otherwise specified by the facility. This includes but is not limited to:

a. Inspection and adjustment of door opening and closing speeds.

b. Inspection of sensors and safety devices for functionality.

c. Cleaning and lubrication of mechanical components.

d. Checking for wear on belts, rollers, tracks, and drive systems.

e. Tightening of hardware and replacement of worn or damaged components.

f. Testing of backup power or battery systems (if applicable).

g. Verification of compliance with safety standards.

Scheduled preventive maintenance of door systems with automatic door openers shall be performed annually during normal business hours or as otherwise specified by the facility. This includes but is not limited to:

a. Inspection and adjustment of door opening and closing range and speeds.

b. Ensuring doors open, close, and latch properly.

c. Inspection of sensors and safety devices for functionality.

d. Cleaning and lubrication of mechanical components.

e. Checking for wear on door operator systems.

f. Tightening of hardware and replacement of worn or damaged components.

g. Testing of backup power or battery systems (if applicable).

h. Testing door operator buttons for functionality and reporting discrepancies.

i. Verification of compliance with safety standards.

Scheduled inspection and functional testing of the fire doors shall be conducted annually during normal business hours and in accordance with NFPA 80. This includes but is not limited too:

a. Verification of self-closing and latching mechanisms.

b. Inspection of door gaps, labeling, frame integrity, and hardware.

c. Lubrication and minor adjustments.

d. Documentation of deficiencies and recommendations.

e. Fire-rated door deficiencies must be documented and presented to the VA COR within 24 hours of inspection.

5. Unscheduled Maintenance and Repairs

a. Unscheduled maintenance and repairs are defined as any work that is requested and authorized by the government that is within the scope of this contract’s related work but in addition to the contract requirements. The intent is to remain in compliance with all regulatory guidance prescribed in this scope of work.

b. Repairs shall be provided for administratively by separate Contract Line Item Number (CLIN) to meet the needs of work requirements to maintain system integrity and minimize user interruptions. The Contractor shall coordinate with the COR to identify repair needs, develop repair scopes of work and complete necessary repairs. Each repair need shall be facilitated through proposal submission and approval by the contract requirements.

c. After performing applicable inspections, if Contractor detects any work of this nature, the Contractor will immediately report it to the COR, but work shall not be performed until the Contractor and the CO or COR, as appropriate, have reached an agreement on the price to accomplish the required repairs. Work shall be performed immediately, if necessary (i.e., an emergency), although typically, a 48-hour notice will be given by the CO or COR.

d. Upon receipt of an Unscheduled Maintenance and Repairs request, the Contractor shall assess the requirement and prepare a quote with a statement of work and provide to the COR within 30 calendar days of the government request.

e. Unscheduled Maintenance and Repairs shall be approved in accordance with the terms of the contract before work may proceed. Upon approval, the Contractor shall work with the COR to assign a priority and required completion date to the work. Work shall generally be performed during normal business hours Monday – Friday, excluding Federal Holidays, and be completed in accordance with terms of the Statement of Work under which the work was awarded.

f. The contract value of Unscheduled Maintenance and Repairs will be approved in writing by the COR or CO who will approve billing against this CLIN. The entire contract value of Unscheduled Maintenance and Repairs may not be expended in an annual contract period if the funds are not required in the execution of the contract work.

6. Corrective Maintenance & Repairs

a. Contract is allowed an on-site response within 12 hours of the emergency calls.

b. Repairs requiring parts must be completed within 48 hours, subject to part availability.

c. All parts used must be OEM (original equipment manufacturer) or approved equal.

7. Documentation and Reporting

a. After each service or repair, within 14 calendar days or at the time of invoicing in Tungsten, the contractor must provide a detailed service report to the VA COR, including:

I. Date/time of service II. Technician name III. Door identification IV. Description of work performed V. List of components inspected VI. Parts used VII. Results VIII. Any recommended follow-up or safety concerns

b. Quarterly maintenance summaries must be submitted electronically.

c. Fire Door Inspection Reports must be provided and comply with NFPA 80 (latest adopted edition), with all reports clearly identifying the specific NFPA edition referenced in the inspection and compliance documentation.

8. Inventory and Covered Equipment

A detailed list of all automatic and fire-rated doors, including door ID, location, manufacturer, and inspection schedule, shall be jointly created and updated by the contractor and VA COR.

The attached inventories of automatic doors and fire rated doors are incorporated into this contract and may be used as a reference for all inspections, maintenance, and reporting.

Any additions, removals, or changes to this inventory must be documented and approved by the VA COR.

9. Safety and Infection Control

The contractor shall comply with all VA facility infection control policies and safety regulations, including:

a. PPE usage.

b. Infection prevention measures in patient areas.

c. Securing work areas during service.

d. Cleaning up work area at the end of each day and when the project is complete. This includes disposing of any used materials off site.

e. Fire door inspections must not compromise fire barriers during or after service.

f. Any door that fails inspection must be clearly tagged and reported immediately to the VA COR and Engineering Service.

10. Quality Control

The contractor shall implement a quality control plan that ensures services meet or exceed industry standards. Any deficiencies noted by VA personnel must be addressed within five (5) business days.

11. Billing and Invoicing

All invoices shall be submitted in accordance with the terms of the contract and must comply with VA financial and procurement regulations. The following are requirements for a ‘proper invoice’;

a. Invoices shall align with contract line items specified in the awarded contract document and shall not be based on the contractor’s proposal or any alternative invoicing structure.

b. Each invoice must clearly reference the Contract Line Item (CLIN) it is billing against, along with a detailed description of the services performed, location, and date of service.

c. Invoices that do not identify the CLIN being billed against will be rejected and returned to the contractor for correction prior to payment being processed.

d. Supporting service documentation (e.g., service reports, inspection logs, and parts list, and receipts when applicable) shall be attached to each invoice submission.

e. Once approved by the COR, invoices shall be submitted electronically via the VA-designation invoicing system (e.g., Tungsten Network or other platform identified in the contract).

12. Identification, Parking, Smoking, Cellular Phone use, and VA Regulations

The contractor shall wear visible identification at all times while on the premises of VANCHCS. It is the responsibility of the contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Service. VANCHCS will not invalidate or make reimbursement for parking violations of the contractor under any conditions. Smoking is prohibited inside all buildings. Cellular phones and two-way radios are not to be used in emergency rooms, surgical and recovery suites, and within six feet of any medical equipment. Possession of weapons is prohibited. Enclosed containers, including tool kits, shall be subject to search. Violations of VA Regulations may result in a citation answerable in the United States Federal Court District, not local district state or municipal court.

13. Security

The contractor employees shall not have access to VA sensitive or computer information and will not require routine access to VA Facilities. The contractor employees shall require intermittent access only and will be escorted by VA employees while at VA Facilities. No background investigation is required.

A flash badge shall be obtained from the VA Facility Human Resource office. The flash badge will be worn while the Contractor employee(s) is on-site and will be returned to the HR office, upon completion of that job.

14. Access to Travis Airforce Base (Fairfield)

The contractor shall submit all requirements in the Defense Biometric Identification System (DBIDS) at least 14 calendar days prior to the requested service date. The DIBDS QR confirmation code shall be emailed to the COR and Maintenance Chief along with the employee’s front and back of a valid government photo identification. This email will serve as a complete and proper request for an on-site visit to complete services from a previously tentatively scheduled date. The email request may be sent up to 30 calendar days in advance to avoid any delays.

15. RECORDS MANAGEMENT LANGUAGE

The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract:

a. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.

b. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

c. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

d. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

e. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

f. The Government Agency owns the rights to all data/records produced as part of this contract.

g. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

h. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

i. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

j. Contractor is required to obtain the Contracting Officer’s approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

VENDOR QUESTIONS AND GOVERNMENT RESPONSES Solicitation Number: 36C26126Q0302 Project: VANCHCS Fire and Electric Door Maintenance Question 1: The pricing structure for CLIN 0007 includes a separate line item for overhead and profit... Could the Government clarify the intent behind separately identifying overhead and profit within this CLIN? Additionally, will the Government consider removing this separate overhead/profit line item and allowing offerors to include these costs within their fully burdened CLIN pricing?

Government Response: The Government agrees. An amendment will be issued to remove CLIN 0007 (Overhead & Profit) in its entirety. Quoters shall incorporate all applicable indirect costs, overhead, and profit directly into their fully burdened pricing for the remaining established CLINs.

Question 2: What do we put in the Price/Cost Schedule for CLINs 0003 and 0005? In the Statement of Work, Unscheduled Maintenance and Repairs, item b states each repair will be proposed separately. Are these CLINs funded by the government with the contract award? If not, can you please provide direction on what is to be included in the price for these line items?

Government Response: The Government will issue an amendment establishing pre-determined Not-To-Exceed (NTE) "plug" amounts for CLINs 0003 and 0005 so all quoters are evaluated on the exact same basis. For CLIN 0003, the NTE amount is $50,000. For CLIN 0005, the NTE amount is $100,000. These CLINs will be funded at contract award to be used as needed. Contractors will bill against these CLINs only after submitting a specific repair quote and receiving written approval from the Contracting Officer (CO) or Contracting Officer's Representative (COR).

Question 3: For CLIN 0004 in the Price/Cost Schedule, are we providing the price of one service call? Or is this a separately funded CLIN after contract award?

Government Response: The Government will issue an amendment to change the Unit of Measure for CLIN 0004 from "YR" (Year) to "EA" (Each). The Government has established a Not-To-Exceed (NTE) amount of $6,000 for this CLIN for evaluation purposes. Quoters shall provide a fully burdened unit price for one (1 EA) emergency service call.

Question 4: Are the terms "Corrective Maintenance and Repair" and "Unscheduled Maintenance and Repair" the same thing and both require a quote and pre-approval by the CO or COR?

Government Response: Yes. Unscheduled maintenance generally refers to failure calls (e.g., a door stops working, sensor malfunction), while corrective maintenance refers to fixing deficiencies found during routine inspections before a failure occurs. Any corrective or unscheduled maintenance and repairs that fall outside the scope of the routine preventive maintenance CLINs will be funded and billed against the established Repair/Emergency CLINs (0003, 0004, 0005). The Contractor must submit a quote and receive written approval from the CO/COR prior to commencing any unscheduled repair work.

Question 5: Will both corrective maintenance and unscheduled maintenance be funded by an "administratively separate contract Line Item Number"?

Government Response: Yes, see the response to Question 4. They will be billed against the established Repair/Emergency CLINs (0003, 0004, 0005).

Question 6: Is "service" required for fire doors other than annual "inspection and functional testing," "emergency" call outs, and "repairs/replacements" (on approval and separate funding)?

Government Response: Routine testing and inspection of the fire doors is covered under CLIN 0001. Any additional maintenance, repairs, or service to the fire doors outside of that routine inspection will be covered under the T&M repair line item, CLIN 0003.

Question 7: Can the government allow some flexibility to "report a service call within 4 hours, and emergency service call 24/7 within 6 hours?" The locations are spread out...

Government Response: Yes. The Government will amend the Statement of Work to allow an on-site response within 12 hours of the emergency service call being made.

Question 8: Why does the solicitation list seven (7) locations, but the Excel Spread Sheet does not list any doors/items for: 105 Hickam Ave, Travis, AFB, CA (Fairfield)?

Government Response: The 105 Hickam Ave location has been removed from this contract entirely. The only facility covered on Travis AFB (Fairfield) is 103 Bodin Circle. The Statement of Work and Excel Door Inventory are being amended to reflect this change.

Question 9: The vendor references the SOW verbiage "Repairs shall be provided for administratively by separate Contract Line Item Number (CLIN)" and asks exactly how the Government will fund this. The vendor suggests creating a new CLIN (e.g., CLIN 0008) funded at approximately $690,685 based on their experience at other VA facilities, or alternatively setting a predicted flat rate (e.g., $50,000) for automatic door parts (CLIN 0005) and fire door parts (CLIN 0003).

Government Response: The Government will not create a new CLIN 0008. The solicitation's existing Price/Cost Schedule already contains the necessary separate CLINs for repairs and parts (CLIN 0003 for Fire Door Repairs and CLIN 0005 for Electric Door Repairs). As stated in the response to Question 2 above, the Government will issue an amendment establishing pre-determined Not-To-Exceed (NTE) "plug" amounts for these existing CLINs based on the VA Northern California Health Care System's historical data and independent estimates. All quoters will be evaluated using the Government-established plug numbers.

Question 10: Is it possible to award a Sole Source to a contractor because they are pointing out to the government that many aspects of this bid could be a fixed price?

Government Response: No. Providing solicitation feedback or asking clarifying questions during the Q&A period does not provide a statutory basis for a sole source award. This solicitation remains a competitive 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. All interested and eligible SDVOSBs must submit a complete quote in accordance with the solicitation instructions to be considered for award.