HVAC Replacement/Repair Base-wide
Closed Solicitation Posted
This opportunity was awarded. See the award notice from .
- Solicitation number
- W50S8U-26-R-A014
- Agency
- Army National Guard Department of the Army, Department of Defense
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- PSC
- J041 Maint/Repair/Rebuild Of Equipment- Refrigeration, Air Conditioning, And Air Circulating Equipment
- Place of performance
- Tulsa, Oklahoma 74115, United States
- Points of contact
-
- Frank Friedl 138.fw.msc@us.af.mil (918) 833-7250
Notice details come from SAM.gov. Updated .
About this opportunity
The Oklahoma Air National Guard seeks HVAC replacement and repair services base-wide at Tulsa Air National Guard Base, with proposals due September 16, 2026 at 10:00 AM CDT. This is a Total Small Business Set-Aside; the small business size standard is $19 million.
Place of performance is Tulsa Air National Guard Base, Tulsa, Oklahoma. The procurement is structured as a Firm Fixed Price contract under FAR Part 12 (Commercial Items) and FAR Part 15 (Competitive Negotiation), with the base CLIN 0001 requiring replacement of two rooftop units at Building 402 (Carrier Model 48TCED12A2A5A0A0A0) and three optional CLINs: chiller replacement at Building 020 (CLIN 1001), compressor replacement at Building 240 (CLIN 1002), and system replacement at Building 230 (CLIN 1003). The Building 230 Communications Vault system must be replaced with a new 3-ton minimum CRAC unit with dehumidification and humidification capability, integrated to the building automation system. All work must commence within 30 days of notice to proceed and complete within 180 calendar days, with a completion deadline of June 4, 2027. Construction magnitude is between $250,000 and $500,000. Performance and payment bonds are required within 10 calendar days of award.
NAICS code 238220 (Plumbing, Heating, and Air-Conditioning Contractors) applies. Prevailing wage rates per Oklahoma Wage Determination OK202600 govern labor costs. The contractor must comply with the 138FW Safety and Accident Prevention Guide, EMS Environmental Protection Statement, and all site access security requirements including REAL ID and DBIDS background clearance. Work hours are 7:00 AM to 5:30 PM Monday through Thursday, with alternate schedules requiring 48-hour advance written approval from Civil Engineering and Security. All employees require AT Level I awareness training within 10 days of contract start. Evaluation uses Lowest Price Technically Acceptable (LPTA) criteria, weighing price, technical capability, small business participation, and past performance. Amendment 0002 was posted September 11, 2026, incorporating RFIs and an updated Statement of Work dated September 10, 2026. Site visit was held August 25, 2026 (not mandatory but strongly encouraged). Questions were due September 1, 2026.
Notice text
6 versions
Update #6 · Latest ·
11 September 2026: Amendment 0002 has been added to this solicitation, this incorporates RFIs HVAC_11Sep26 and an updated SOW dated 10 Sep 26 to include the 3-ton unit in B230; be sure to acknowledge all amendments prior to submitting your proposal. Deadline is 16 Sep 2026 at 10:00 AM CDT.
09 September 2026: Solicitation closing date has been extended to 10:00AM CDT on 16 Sept 26. We are extending due to the number of RFIs received and delays in answers. Additionally, another amendment is anticipated to be posted by COB 10 Sept.
03 September 2026: Batch 01 of requests for information with answers. More to follow NLT COB 8 Sept.
27 August 2026: Solicitation updated: CLIN 0001 and Option CLIN 1003 have swapped places. Additionally, the SOW has been updated with change for Building 230 System Replacement (now Option CLIN 1003) for the new unit to be capable of at least 10 tons of cooling.
26 August 2026: Uploading Site Visit Sign-in sheet, Site Visit Slides, Site Visit Minutes, and RFIs HVAC_26 Aug 26
The Oklahoma Air National Guard intends to award a Firm Fixed Price (FFP) contract for HVAC Replacement/Repair Base-wide. This solicitation is being issued as a Request for Proposal (RFP) and is a Total Small Business Set-Aside. The associated North American Industry Classification System (NAICS) code is 238220, and the small business size standard is $19 Million. The magnitude of construction is between $250,000 and $500,000.
The contractor is required to sign the attached solicitation document and return 1 copy. By signing, the contractor agrees to provide all items set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified herein.
SITE VISIT:
Site visit is scheduled for 25 August 2026 at 10:00 AM CDT. Arrive by 9:30 AM CDT.
Commercial Inspection Facility
4408 N. Mingo Road
Tulsa, OK 74116
All visitors will require a REAL ID to gain access to the installation.
All visitors will be required to pass a DBIDS background check. You can preregister at https://dbids-global-enroll.dmdc.mil/preenrollui/#/ and use:
Sponsor Information: Amanda Lonsdale
Email: 138.FW.MSC@us.af.mil
Phone: 918-833-7250
Site: Tulsa Air National Guard Base, OK
The site visit is not required to submit a proposal, but is highly encouraged.
REQUESTS FOR INFORMATION:
All requests for information must be submitted by 2:00 PM CDT on 1 September 2026 via email to 138.FW.MSC@us.af.mil.
Proposal Submission Information:
The provision at FAR 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services, applies to this acquisition. Proposals are due by 10 September 2026, 2:00 PM, Oklahoma Air National Guard, OK Central Daylight Time (CDT). Contact 138.FW.MSC@us.af.mil for information regarding this solicitation.
EVALUATION OF RESPONSES / FACTORS:
Award will be conducted and evaluated under the provisions of FAR Part 12, Commercial Items and the competitive negotiation procedures of FAR Part 15, Contracting by Negotiation. The responsible offerors must be registered in the System for Award Management (SAM) database (available at: www.sam.gov), and all responsible sources may submit a proposal for consideration. Lack of registration in SAM will qualify contractor as ineligible for award. Submissions must also include a completed copy of the Offeror Representations and Certifications – Commercial Items. Proposals must be received no later than 10 September 2026, 2:00 PM CDT. Please submit all quotes via email to 138.FW.MSC@us.af.mil.
The Government intends to award a contract using a Lowest Price Technically Acceptable (LPTA) source selection process in accordance with FAR 15.101-2. To be eligible for award, the offeror's proposal must be rated "Acceptable" in all non-price evaluation factors. The Government will not conduct tradeoffs between price and non-price factors, and any proposal evaluated as Unacceptable" in any non-price factor will be ineligible for award. Proposals will be evaluated based on four primary factors: Price (evaluated for LPTA), Technical Capability, Small Business Participation, and Past Performance.
Update #5 ·
09 September 2026: Solicitation closing date has been extended to 10:00AM CDT on 16 Sept 26. We are extending due to the number of RFIs received and delays in answers. Additionally, another amendment is anticipated to be posted by COB 10 Sept.
03 September 2026: Batch 01 of requests for information with answers. More to follow NLT COB 8 Sept.
27 August 2026: Solicitation updated: CLIN 0001 and Option CLIN 1003 have swapped places. Additionally, the SOW has been updated with change for Building 230 System Replacement (now Option CLIN 1003) for the new unit to be capable of at least 10 tons of cooling.
26 August 2026: Uploading Site Visit Sign-in sheet, Site Visit Slides, Site Visit Minutes, and RFIs HVAC_26 Aug 26
The Oklahoma Air National Guard intends to award a Firm Fixed Price (FFP) contract for HVAC Replacement/Repair Base-wide. This solicitation is being issued as a Request for Proposal (RFP) and is a Total Small Business Set-Aside. The associated North American Industry Classification System (NAICS) code is 238220, and the small business size standard is $19 Million. The magnitude of construction is between $250,000 and $500,000.
The contractor is required to sign the attached solicitation document and return 1 copy. By signing, the contractor agrees to provide all items set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified herein.
SITE VISIT:
Site visit is scheduled for 25 August 2026 at 10:00 AM CDT. Arrive by 9:30 AM CDT.
Commercial Inspection Facility
4408 N. Mingo Road
Tulsa, OK 74116
All visitors will require a REAL ID to gain access to the installation.
All visitors will be required to pass a DBIDS background check. You can preregister at https://dbids-global-enroll.dmdc.mil/preenrollui/#/ and use:
Sponsor Information: Amanda Lonsdale
Email: 138.FW.MSC@us.af.mil
Phone: 918-833-7250
Site: Tulsa Air National Guard Base, OK
The site visit is not required to submit a proposal, but is highly encouraged.
REQUESTS FOR INFORMATION:
All requests for information must be submitted by 2:00 PM CDT on 1 September 2026 via email to 138.FW.MSC@us.af.mil.
Proposal Submission Information:
The provision at FAR 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services, applies to this acquisition. Proposals are due by 10 September 2026, 2:00 PM, Oklahoma Air National Guard, OK Central Daylight Time (CDT). Contact 138.FW.MSC@us.af.mil for information regarding this solicitation.
EVALUATION OF RESPONSES / FACTORS:
Award will be conducted and evaluated under the provisions of FAR Part 12, Commercial Items and the competitive negotiation procedures of FAR Part 15, Contracting by Negotiation. The responsible offerors must be registered in the System for Award Management (SAM) database (available at: www.sam.gov), and all responsible sources may submit a proposal for consideration. Lack of registration in SAM will qualify contractor as ineligible for award. Submissions must also include a completed copy of the Offeror Representations and Certifications – Commercial Items. Proposals must be received no later than 10 September 2026, 2:00 PM CDT. Please submit all quotes via email to 138.FW.MSC@us.af.mil.
The Government intends to award a contract using a Lowest Price Technically Acceptable (LPTA) source selection process in accordance with FAR 15.101-2. To be eligible for award, the offeror's proposal must be rated "Acceptable" in all non-price evaluation factors. The Government will not conduct tradeoffs between price and non-price factors, and any proposal evaluated as Unacceptable" in any non-price factor will be ineligible for award. Proposals will be evaluated based on four primary factors: Price (evaluated for LPTA), Technical Capability, Small Business Participation, and Past Performance.
Update #4 ·
03 September 2026: Batch 01 of requests for information with answers. More to follow NLT COB 8 Sept.
27 August 2026: Solicitation updated: CLIN 0001 and Option CLIN 1003 have swapped places. Additionally, the SOW has been updated with change for Building 230 System Replacement (now Option CLIN 1003) for the new unit to be capable of at least 10 tons of cooling.
26 August 2026: Uploading Site Visit Sign-in sheet, Site Visit Slides, Site Visit Minutes, and RFIs HVAC_26 Aug 26
The Oklahoma Air National Guard intends to award a Firm Fixed Price (FFP) contract for HVAC Replacement/Repair Base-wide. This solicitation is being issued as a Request for Proposal (RFP) and is a Total Small Business Set-Aside. The associated North American Industry Classification System (NAICS) code is 238220, and the small business size standard is $19 Million. The magnitude of construction is between $250,000 and $500,000.
The contractor is required to sign the attached solicitation document and return 1 copy. By signing, the contractor agrees to provide all items set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified herein.
SITE VISIT:
Site visit is scheduled for 25 August 2026 at 10:00 AM CDT. Arrive by 9:30 AM CDT.
Commercial Inspection Facility
4408 N. Mingo Road
Tulsa, OK 74116
All visitors will require a REAL ID to gain access to the installation.
All visitors will be required to pass a DBIDS background check. You can preregister at https://dbids-global-enroll.dmdc.mil/preenrollui/#/ and use:
Sponsor Information: Amanda Lonsdale
Email: 138.FW.MSC@us.af.mil
Phone: 918-833-7250
Site: Tulsa Air National Guard Base, OK
The site visit is not required to submit a proposal, but is highly encouraged.
REQUESTS FOR INFORMATION:
All requests for information must be submitted by 2:00 PM CDT on 1 September 2026 via email to 138.FW.MSC@us.af.mil.
Proposal Submission Information:
The provision at FAR 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services, applies to this acquisition. Proposals are due by 10 September 2026, 2:00 PM, Oklahoma Air National Guard, OK Central Daylight Time (CDT). Contact 138.FW.MSC@us.af.mil for information regarding this solicitation.
EVALUATION OF RESPONSES / FACTORS:
Award will be conducted and evaluated under the provisions of FAR Part 12, Commercial Items and the competitive negotiation procedures of FAR Part 15, Contracting by Negotiation. The responsible offerors must be registered in the System for Award Management (SAM) database (available at: www.sam.gov), and all responsible sources may submit a proposal for consideration. Lack of registration in SAM will qualify contractor as ineligible for award. Submissions must also include a completed copy of the Offeror Representations and Certifications – Commercial Items. Proposals must be received no later than 10 September 2026, 2:00 PM CDT. Please submit all quotes via email to 138.FW.MSC@us.af.mil.
The Government intends to award a contract using a Lowest Price Technically Acceptable (LPTA) source selection process in accordance with FAR 15.101-2. To be eligible for award, the offeror's proposal must be rated "Acceptable" in all non-price evaluation factors. The Government will not conduct tradeoffs between price and non-price factors, and any proposal evaluated as Unacceptable" in any non-price factor will be ineligible for award. Proposals will be evaluated based on four primary factors: Price (evaluated for LPTA), Technical Capability, Small Business Participation, and Past Performance.
Update #3 ·
27 August 2026: Solicitation updated: CLIN 0001 and Option CLIN 1003 have swapped places. Additionally, the SOW has been updated with change for Building 230 System Replacement (now Option CLIN 1003) for the new unit to be capable of at least 10 tons of cooling.
26 August 2026: Uploading Site Visit Sign-in sheet, Site Visit Slides, Site Visit Minutes, and RFIs HVAC_26 Aug 26
The Oklahoma Air National Guard intends to award a Firm Fixed Price (FFP) contract for HVAC Replacement/Repair Base-wide. This solicitation is being issued as a Request for Proposal (RFP) and is a Total Small Business Set-Aside. The associated North American Industry Classification System (NAICS) code is 238220, and the small business size standard is $19 Million. The magnitude of construction is between $250,000 and $500,000.
The contractor is required to sign the attached solicitation document and return 1 copy. By signing, the contractor agrees to provide all items set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified herein.
SITE VISIT:
Site visit is scheduled for 25 August 2026 at 10:00 AM CDT. Arrive by 9:30 AM CDT.
Commercial Inspection Facility
4408 N. Mingo Road
Tulsa, OK 74116
All visitors will require a REAL ID to gain access to the installation.
All visitors will be required to pass a DBIDS background check. You can preregister at https://dbids-global-enroll.dmdc.mil/preenrollui/#/ and use:
Sponsor Information: Amanda Lonsdale
Email: 138.FW.MSC@us.af.mil
Phone: 918-833-7250
Site: Tulsa Air National Guard Base, OK
The site visit is not required to submit a proposal, but is highly encouraged.
REQUESTS FOR INFORMATION:
All requests for information must be submitted by 2:00 PM CDT on 1 September 2026 via email to 138.FW.MSC@us.af.mil.
Proposal Submission Information:
The provision at FAR 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services, applies to this acquisition. Proposals are due by 10 September 2026, 2:00 PM, Oklahoma Air National Guard, OK Central Daylight Time (CDT). Contact 138.FW.MSC@us.af.mil for information regarding this solicitation.
EVALUATION OF RESPONSES / FACTORS:
Award will be conducted and evaluated under the provisions of FAR Part 12, Commercial Items and the competitive negotiation procedures of FAR Part 15, Contracting by Negotiation. The responsible offerors must be registered in the System for Award Management (SAM) database (available at: www.sam.gov), and all responsible sources may submit a proposal for consideration. Lack of registration in SAM will qualify contractor as ineligible for award. Submissions must also include a completed copy of the Offeror Representations and Certifications – Commercial Items. Proposals must be received no later than 10 September 2026, 2:00 PM CDT. Please submit all quotes via email to 138.FW.MSC@us.af.mil.
The Government intends to award a contract using a Lowest Price Technically Acceptable (LPTA) source selection process in accordance with FAR 15.101-2. To be eligible for award, the offeror's proposal must be rated "Acceptable" in all non-price evaluation factors. The Government will not conduct tradeoffs between price and non-price factors, and any proposal evaluated as Unacceptable" in any non-price factor will be ineligible for award. Proposals will be evaluated based on four primary factors: Price (evaluated for LPTA), Technical Capability, Small Business Participation, and Past Performance.
Update #2 ·
26 August 2026: Uploading Site Visit Sign-in sheet, Site Visit Slides, Site Visit Minutes, and RFIs HVAC_26 Aug 26
The Oklahoma Air National Guard intends to award a Firm Fixed Price (FFP) contract for HVAC Replacement/Repair Base-wide. This solicitation is being issued as a Request for Proposal (RFP) and is a Total Small Business Set-Aside. The associated North American Industry Classification System (NAICS) code is 238220, and the small business size standard is $19 Million. The magnitude of construction is between $250,000 and $500,000.
The contractor is required to sign the attached solicitation document and return 1 copy. By signing, the contractor agrees to provide all items set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified herein.
SITE VISIT:
Site visit is scheduled for 25 August 2026 at 10:00 AM CDT. Arrive by 9:30 AM CDT.
Commercial Inspection Facility
4408 N. Mingo Road
Tulsa, OK 74116
All visitors will require a REAL ID to gain access to the installation.
All visitors will be required to pass a DBIDS background check. You can preregister at https://dbids-global-enroll.dmdc.mil/preenrollui/#/ and use:
Sponsor Information: Amanda Lonsdale
Email: 138.FW.MSC@us.af.mil
Phone: 918-833-7250
Site: Tulsa Air National Guard Base, OK
The site visit is not required to submit a proposal, but is highly encouraged.
REQUESTS FOR INFORMATION:
All requests for information must be submitted by 2:00 PM CDT on 1 September 2026 via email to 138.FW.MSC@us.af.mil.
Proposal Submission Information:
The provision at FAR 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services, applies to this acquisition. Proposals are due by 10 September 2026, 2:00 PM, Oklahoma Air National Guard, OK Central Daylight Time (CDT). Contact 138.FW.MSC@us.af.mil for information regarding this solicitation.
EVALUATION OF RESPONSES / FACTORS:
Award will be conducted and evaluated under the provisions of FAR Part 12, Commercial Items and the competitive negotiation procedures of FAR Part 15, Contracting by Negotiation. The responsible offerors must be registered in the System for Award Management (SAM) database (available at: www.sam.gov), and all responsible sources may submit a proposal for consideration. Lack of registration in SAM will qualify contractor as ineligible for award. Submissions must also include a completed copy of the Offeror Representations and Certifications – Commercial Items. Proposals must be received no later than 10 September 2026, 2:00 PM CDT. Please submit all quotes via email to 138.FW.MSC@us.af.mil.
The Government intends to award a contract using a Lowest Price Technically Acceptable (LPTA) source selection process in accordance with FAR 15.101-2. To be eligible for award, the offeror's proposal must be rated "Acceptable" in all non-price evaluation factors. The Government will not conduct tradeoffs between price and non-price factors, and any proposal evaluated as Unacceptable" in any non-price factor will be ineligible for award. Proposals will be evaluated based on four primary factors: Price (evaluated for LPTA), Technical Capability, Small Business Participation, and Past Performance.
Update #1 ·
The Oklahoma Air National Guard intends to award a Firm Fixed Price (FFP) contract for HVAC Replacement/Repair Base-wide. This solicitation is being issued as a Request for Proposal (RFP) and is a Total Small Business Set-Aside. The associated North American Industry Classification System (NAICS) code is 238220, and the small business size standard is $19 Million. The magnitude of construction is between $250,000 and $500,000.
The contractor is required to sign the attached solicitation document and return 1 copy. By signing, the contractor agrees to provide all items set forth or otherwise identified above and on any additional sheets subject to the terms and conditions specified herein.
SITE VISIT:
Site visit is scheduled for 25 August 2026 at 10:00 AM CDT. Arrive by 9:30 AM CDT.
Commercial Inspection Facility
4408 N. Mingo Road
Tulsa, OK 74116
All visitors will require a REAL ID to gain access to the installation.
All visitors will be required to pass a DBIDS background check. You can preregister at https://dbids-global-enroll.dmdc.mil/preenrollui/#/ and use:
Sponsor Information: Amanda Lonsdale
Email: 138.FW.MSC@us.af.mil
Phone: 918-833-7250
Site: Tulsa Air National Guard Base, OK
The site visit is not required to submit a proposal, but is highly encouraged.
REQUESTS FOR INFORMATION:
All requests for information must be submitted by 2:00 PM CDT on 1 September 2026 via email to 138.FW.MSC@us.af.mil.
Proposal Submission Information:
The provision at FAR 52.212-1, Instructions to Offerors - Commercial Products and Commercial Services, applies to this acquisition. Proposals are due by 10 September 2026, 2:00 PM, Oklahoma Air National Guard, OK Central Daylight Time (CDT). Contact 138.FW.MSC@us.af.mil for information regarding this solicitation.
EVALUATION OF RESPONSES / FACTORS:
Award will be conducted and evaluated under the provisions of FAR Part 12, Commercial Items and the competitive negotiation procedures of FAR Part 15, Contracting by Negotiation. The responsible offerors must be registered in the System for Award Management (SAM) database (available at: www.sam.gov), and all responsible sources may submit a proposal for consideration. Lack of registration in SAM will qualify contractor as ineligible for award. Submissions must also include a completed copy of the Offeror Representations and Certifications – Commercial Items. Proposals must be received no later than 10 September 2026, 2:00 PM CDT. Please submit all quotes via email to 138.FW.MSC@us.af.mil.
The Government intends to award a contract using a Lowest Price Technically Acceptable (LPTA) source selection process in accordance with FAR 15.101-2. To be eligible for award, the offeror's proposal must be rated "Acceptable" in all non-price evaluation factors. The Government will not conduct tradeoffs between price and non-price factors, and any proposal evaluated as Unacceptable" in any non-price factor will be ineligible for award. Proposals will be evaluated based on four primary factors: Price (evaluated for LPTA), Technical Capability, Small Business Participation, and Past Performance.
Attachments
| File | Type | Posted |
|---|---|---|
| Sanitized Heat Load Calculator_Vault.pdf | ||
| Solicitation Amendment - W50S8U26RA0140002.pdf | ||
| SOW Base Wide HVAC Repair XHZG262004_10 Sept 26.pdf | ||
| RFIs HVAC_11Sep26.pdf | ||
| HVAC RFI answers Batch 1.pdf | ||
| SOW Base Wide HVAC Repair XHZG262004_27Aug26_.pdf | ||
| Copy of RFIs HVAC_27 Aug 26.pdf | ||
| Solicitation Amendment - W50S8U26RA0140001.pdf | ||
| Site Visit Minutes HVAC.pdf | ||
| Site Visit Sign In Sheet_Redacted.pdf | ||
| Site Visit Slides HVAC.pptx | PPTX presentation | |
| RFIs HVAC_26 Aug 26.pdf | ||
| SOW Base Wide HVAC Repair XHZG262004.pdf | ||
| Solicitation - W50S8U26RA014.pdf | ||
| 2026_EMSCommitStatement.pdf | ||
| 138FW Safety Accident Prevention Guide_2026.pdf | ||
| Wage Determination.pdf |
Show all 17
Notice history
| Notice | Type | Posted |
|---|---|---|
| HVAC Replacement/Repair Base-wide | Award Notice | |
| HVAC Replacement/Repair Base-wide | Solicitation |
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