Site Visit Minutes HVAC.pdf
PDF 206 KB Posted
- Attached to
- HVAC Replacement/Repair Base-wide Federal contract opportunity
- Solicitation number
- W50S8U-26-R-A014
- Issued by
- Department of the Army National Guard
About this file
This is a Memorandum for Record documenting the minutes of a pre-proposal conference and site visit held on 25 August 2026 for solicitation W50S8U-26-R-A014, HVAC Replacement/Repair Base-wide, issued by the Department of the Air Force, Headquarters 138th Fighter Wing, located at 9100 East 46th Street North, Tulsa, Oklahoma. Government attendees included representatives from the 138th Contracting Office (Mr. Frank Friedl, Mrs. Amanda Lonsdale, MSgt Zak McClintock, and MSgt Hassan Bakhshandeh) and 138th Civil Engineering (Capt Anthony Turner and Mr. Jaime Alvarez). The site visit was conducted from 1000 to 1130 hours, with Mr. Alvarez leading contractors to the job site and allowing attendees to visit work locations.
Key requirements and procedures established during the conference include: all questions must be submitted in writing via email to 138.FW.MSC@us.af.mil and routed through the Contracting Office; contractors are prohibited from contacting Design Engineers or Government Engineers directly; follow-on site visits are permitted but must be coordinated with the Contracting Office; all answered questions, amendments, and correspondence will be posted to www.SAM.gov; contractors are advised to check www.SAM.gov frequently for updates; and contractors submitting proposals via email should confirm receipt with the Contracting Office if no acknowledgement reply is received within a reasonable timeframe. The memorandum was signed by Amanda J. Lonsdale, CIV, ANG, Contracting Specialist.
View the file
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| File | Type | Posted |
|---|---|---|
| Sanitized Heat Load Calculator_Vault.pdf | ||
| SOW Base Wide HVAC Repair XHZG262004_10 Sept 26.pdf | ||
| RFIs HVAC_11Sep26.pdf | ||
| Solicitation Amendment - W50S8U26RA0140002.pdf | ||
| HVAC RFI answers Batch 1.pdf | ||
| Copy of RFIs HVAC_27 Aug 26.pdf | ||
| Solicitation Amendment - W50S8U26RA0140001.pdf | ||
| SOW Base Wide HVAC Repair XHZG262004_27Aug26_.pdf | ||
| RFIs HVAC_26 Aug 26.pdf | ||
| Site Visit Sign In Sheet_Redacted.pdf | ||
| Site Visit Slides HVAC.pptx | PPTX presentation | |
| SOW Base Wide HVAC Repair XHZG262004.pdf | ||
| Solicitation - W50S8U26RA014.pdf | ||
| 2026_EMSCommitStatement.pdf | ||
| Wage Determination.pdf | ||
| 138FW Safety Accident Prevention Guide_2026.pdf |
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Text version
DEPARTMENT OF THE AIR FORCE
HEADQUARTERS 138TH FIGHTER WING
9100 EAST 46TH STREET NORTH
TULSA OKLAHOMA 74115-1000
25 August 2026
MEMORANDUM FOR RECORD
FROM: 138th MSG/MSC
SUBJECT: MINUTES OF PRE-PROPOSAL CONFERENCE AND SITE VISIT,
SOLICITATION W50S8U-26-R-A014, HVAC Replacement/Repair Base-wide
1. The list of contractors attending the meeting is shown on the attached sign-in sheet. The following Government representatives attended the subject meeting:
Name Position
Mr. Frank Friedl 138 Contracting Office
Mrs. Amanda Lonsdale 138 Contracting Office
MSgt Zak McClintock 138 Contracting Office
MSgt Hassan Bakhshandeh 138 Contracting Office
Capt Anthony Turner 138 Civil Engineering
Mr. Jaime Alvarez 138 Civil Engineering
2. The Site Visit was held on 25 August 2026, 1000 – 1130 hours.
3. The following items were discussed during the Pre-proposal Conference:
a. Mrs. Lonsdale provided an overview of the solicitation requirements to attendees.
(Power Point presentation attached)
b. Mrs. Lonsdale stressed the importance of questions asked must be submitted in writing to be official
c. Follow-on visits are allowed, but must be coordinated – 138.FW.MSC@us.af.mil
d. Mr. Alvarez led the group to the job site
3. Attendees were allowed to visit work locations.
4. Questions must be submitted in writing via email, especially technical questions to:
138.FW.MSC@us.af.mil DO NOT CONTACT the Design Engineers or the Government
Engineers. All questions must be routed through the Contracting Office. All Contractor questions when answered will be posted to www.SAM.gov If a question arises that will result in a change to the plans or specifications, an official amendment will be issued. All correspondence, questions and answers, amendments etc. will be posted on www.SAM.gov
5. Any amendments that are issued will posted to www.SAM.gov. Contractors are advised to check the website frequently.
mailto:138.FW.MSC@us.af.mil http://www.sam.gov/ http://www.sam.gov/ http://www.sam.gov/
6. When you email your proposal, if you do not receive an acknowledgement reply, please reach out to the contracting office – 138.FW.MSC@us.af.mil – as we may not have received your submission.
7. The pre-proposal conference and site visit concluded at 1130 hours.
AMANDA J. LONSDALE, CIV, ANG
CONTRACTING SPECIALIST
Attachment:
Power Point Slides
Sign in sheet
| 2026-08-26T12:13:20-0500 | |
| LONSDALE.AMANDA.JEAN.1122182963 |
File details come from the government source that posted it. Updated .