FEMA Region 2 Naval Weapons Station Earle Building C-54 HVAC Rooftop Units Replacement and Mini Split Units for Server Room & Warehouse
Closed Solicitation Posted
- Solicitation number
- 70FBR226R00000018
- Agency
-
Federal Emergency Management Agency
Department of Homeland Security
- Responses due
- Set-aside
- Total Small Business
Opportunity facts
- NAICS code
- 238220 Plumbing, Heating, and Air-Conditioning Contractors
- Place of performance
- Colts Neck, New Jersey 07722, United States
Notice details come from SAM.gov. Updated .
About this opportunity
The Federal Emergency Management Agency (FEMA), Region 2, seeks replacement of HVAC rooftop units and installation of server room and warehouse cooling and heating equipment at Building C-54, Naval Weapons Station Earle, Colts Neck, New Jersey, with proposals due September 14, 2026 at 11:00 AM ET. This is a Total Small Business Set-Aside under NAICS 238220; FEMA issued Amendment 0001 on September 10, 2026, clarifying that all CLINs must be proposed for award eligibility.
Place of performance is Colts Neck, New Jersey. The scope includes removal and replacement of four rooftop Carrier HVAC units (3, 12.5, 30, and 40 tons); removal and installation of two 5-ton Liebert cooling units in the server room (one primary, one redundant backup); and installation of two Modine 400,000 BTU natural gas-fired unit heaters in the warehouse (approximately 17,460 square feet). The contractor must conduct comprehensive inspections, perform heat-loss calculations for warehouse heating, integrate new controls with the existing Honeywell HON-9000 building automation system, and provide all labor, materials, equipment, tools, parts, and supplies for inspection, removal, installation, testing, and commissioning. Contractor personnel must hold current EPA 608 certification and relevant HVAC/R licenses and must successfully complete background investigations (Tier 1 for Low Risk positions). New rooftop units require GFI/GFCI service outlets and marine-grade service lights; new roof curbs must be installed. Work is limited to 7:00 AM–4:30 PM ET, Monday through Friday (except Federal holidays), though weekend and holiday work may be required. A mandatory site visit is scheduled for September 2, 2026, at 10:00 AM ET; contractors must provide attendee lists in advance and present valid identification, REAL ID driver's license, vehicle registration, and proof of insurance. All personnel entering the naval base are subject to background checks and vehicle inspection. Period of performance is one year from award date (anticipated September 30, 2026). The contract carries a firm fixed-price ceiling of approximately $1.269 million and requires a 3% payment bond. Davis-Bacon Wage Determination 2015-4195, Revision 33 (dated July 30, 2026) applies. Buy American construction materials requirements (FAR 52.225-9) apply. Evaluation weighs technical specifications (work plan addressing scope, complexity, and deliverables) and past performance (three references from the past five years) combined slightly more heavily than price. Questions were due September 4 at 10:00 AM ET; a Q&A document with 62 responses was posted September 10. PSC code is N041.
Notice text
3 versions
Update #3 · Latest ·
The Federal Emergency Management Agency (FEMA) hereby issues this Request for Proposal (RFP) Amendment 0001 for Region 2 Building C-54 at Naval Weapon Station Earle in New Jersey for HVAC Rooftop Units Replacement and Mini Split Units for Server Room & Warehouse to improve system reliability, maintain appropriate indoor environmental conditions, and support continued facility operations.
The contractor shall provide a comprehensive inspection and all labor, equipment, tools, materials, parts, and supplies that are necessary to inspect, remove, replace, repair, install, test, and commission heating, ventilation, and air conditioning systems at Building C-54 at Naval Weapons Station Earle in New Jersey. The work includes replacement of four (4) rooftop HVAC units, removal and installation of two (2) cooling units for the server room, and repair or replacement of two (2) warehouse heating and ventilation units.
Refer to Section L - Instructions, Conditions, and Notices to Bidders for additional updated information. All CLINS need to be proposed to be elegible for award.
RESPONSES: Responses regarding this RFP Amendment 0001 shall be directed via email to brenda.cruzrodriguez@fema.dhs.gov and a copy to brendaliz.pinero@fema.dhs.gov. All responses must be received no later than Monday, September 14, 2026, at 11:00 am ET.
09/05/2026 Contract Opportunity has been updated to include the following supporting documentation:
- Q&A: Questions and Answers
- Solicitation 70FBR226R00000018 with updated corresponding attachments below:
- Attachment E - Wage Determination 2015-4195 Revision. 33 Dated 7/30/2026
- Attachment F - CLIN Pricing Excel Sheet
- Attachment G - C54 BMS Spec Sheet HON 9000 Controller
- Attachment H - C54 As-Bilt 1 Roof Plan Office Area
- Attachment I - C54 As-Bilt 2 Roof Plan 2 Roof Replacement
- Attachment J - C54 As-Bilt 3 Roof Plan 3 T&E Lab
- Attachment K - C54 As-Bilt 4 Roof Plan 4 Foundation Sections
- Attachment L - C54 As-Bilt 5 Roof Plan 5 HVAC Expansion
09/10/2026 Contract Opportunity has been updated and Solicitation amended to include the following supporting documentation:
- Solicitation Amendment 70FBR226R00000018_0001
- Attachment A - Statement of Work updated as of 09/09/2026
- Attachment B - NWSE Building C-54 A100 Floor Plan
- Attachment C - Notice to Offerors-Statement of Contractors Assurance
- Attachment D - Evaluation Factors NWSE HVAC
- Attachment E - Wage Determination 2015-4195 Revision. 33 Dated 7/30/2026
- Attachment F - CLIN Pricing Excel Sheet (identify Solicitation number & amendment)
- Attachment G - C-54 BMS Spec Sheet HON 9000 Controller
- Attachment H - C-54 As-Bilt 1 Roof Plan Office Area
- Attachment I - C-54 As-Bilt 2 Roof Plan 2 Roof Replacement
- Attachment J - C-54 As-Bilt 3 Roof Plan 3 T&E Lab
- Attachment K - C-54 As-Bilt 4 Roof Plan 4 Foundation Sections
- Attachment L - C-54 As-Bilt 5 Roof Plan 5 HVAC Expansion
- Q&A: Questions and Answers updated as 09/09/2026
- RESPONSES: Responses regarding this RFP shall be directed via email to brenda.cruzrodriguez@fema.dhs.gov and a copy to brendaliz.pinero@fema.dhs.gov. All responses must be received no later than Monday, September 14, 2026, at 11:00 am ET. Late proposals will not be accepted.
Offerors shall reference Solicitation Number 70FBR226R00000018_0001 on all documentation submitted in response to this
solicitation amendment.
Update #2 ·
The Federal Emergency Management Agency (FEMA) hereby issues this Request for Proposal (RFP) for Region 2 Building C-54 at Naval Weapon Station Earle in New Jersey for HVAC Rooftop Units Replacement and Mini Split Units for Server Room & Warehouse to improve system reliability, maintain appropriate indoor environmental conditions, and support continued facility operations.
The contractor shall provide a comprehensive inspection and all labor, equipment, tools, materials, parts, and supplies that are necessary to inspect, remove, replace, repair, install, test, and commission heating, ventilation, and air conditioning systems at Building C-54 at Naval Weapons Station Earle in New Jersey. The work includes replacement of four (4) rooftop HVAC units, removal and installation of two (2) cooling units for the server room, and repair or replacement of two (2) warehouse heating and ventilation units.
A mandatory site visit will be conducted. Contractors will provide a list of attendees, prior to site visit. Contractors are required to bring a valid Identification to the site visit and are subject to vehicle inspection prior to being granted access to the base. Mandatory Site Visit is scheduled for Wednesday, September 2, 2026, at 10:00 am ET, at the following location: Naval Weapons Station Earle (NWSE) 201 New Jersey Route 34, Bldg. C-54 Colts Neck, NJ 07722.
Please Note Security Information for NWS Earle: Naval Weapons Station Earle’s security performs a background check on all personnel entering the Naval Base. Driver’s must be U.S. citizens and are required to present a REAL ID valid driver’s license, vehicle registration, and proof of insurance. All vehicles, exterior and interior, will be thoroughly inspected by base security.
Refer to Section L - Instructions, Conditions, and Notices to Bidders for additional information.
QUESTIONS: Questions regarding this Request for Proposal (RFP) shall be directed via email to brenda.cruzrodriguez@fema.dhs.gov and a copy to brendaliz.pinero@fema.dhs.gov. Telephone inquiries will not be honored. All questions must be received no later than Friday, September 4, 2026, at 10:00 am ET.
RESPONSES: Responses regarding this RFP shall be directed via email to brenda.cruzrodriguez@fema.dhs.gov and a copy to brendaliz.pinero@fema.dhs.gov. All responses must be received no later than Friday, September 11, 2026, at 11:00 am ET.
09/05/2026 Contract Opportunity has been updated to include the following supporting documentation:
- Q&A: Questions and Answers
- Solicitation 70FBR226R00000018 with updated corresponding attachments below:
- Attachment E - Wage Determination 2015-4195 Revision.33 Dated 7/30/2026
- Attachment F - CLIN Pricing Excel Sheet
- Attachment G - C54 BMS Spec Sheet HON 9000 Controller
- Attachment H - C54 As-Bilt 1 Roof Plan Office Area
- Attachment I - C54 As-Bilt 2 Roof Plan 2 Roof Replacement
- Attachment J - C54 As-Bilt 3 Roof Plan 3 T&E Lab
- Attachment K - C54 As-Bilt 4 Roof Plan 4 Foundation Sections
- Attachment L - C54 As-Bilt 5 Roof Plan 5 HVAC Expansion
Update #1 ·
The Federal Emergency Management Agency (FEMA) hereby issues this Request for Proposal (RFP) for Region 2 Building C-54 at Naval Weapon Station Earle in New Jersey for HVAC Rooftop Units Replacement and Mini Split Units for Server Room & Warehouse to improve system reliability, maintain appropriate indoor environmental conditions, and support continued facility operations.
The contractor shall provide a comprehensive inspection and all labor, equipment, tools, materials, parts, and supplies that are necessary to inspect, remove, replace, repair, install, test, and commission heating, ventilation, and air conditioning systems at Building C-54 at Naval Weapons Station Earle in New Jersey. The work includes replacement of four (4) rooftop HVAC units, removal and installation of two (2) cooling units for the server room, and repair or replacement of two (2) warehouse heating and ventilation units.
A mandatory site visit will be conducted. Contractors will provide a list of attendees, prior to site visit. Contractors are required to bring a valid Identification to the site visit and are subject to vehicle inspection prior to being granted access to the base. Mandatory Site Visit is scheduled for Wednesday, September 2, 2026, at 10:00 am ET, at the following location: Naval Weapons Station Earle (NWSE) 201 New Jersey Route 34, Bldg. C-54 Colts Neck, NJ 07722.
Please Note Security Information for NWS Earle: Naval Weapons Station Earle’s security performs a background check on all personnel entering the Naval Base. Driver’s must be U.S. citizens and are required to present a REAL ID valid driver’s license, vehicle registration, and proof of insurance. All vehicles, exterior and interior, will be thoroughly inspected by base security.
Refer to Section L - Instructions, Conditions, and Notices to Bidders for additional information.
QUESTIONS: Questions regarding this Request for Proposal (RFP) shall be directed via email to brenda.cruzrodriguez@fema.dhs.gov and a copy to brendaliz.pinero@fema.dhs.gov. Telephone inquiries will not be honored. All questions must be received no later than Friday, September 4, 2026, at 10:00 am ET.
RESPONSES: Responses regarding this RFP shall be directed via email to brenda.cruzrodriguez@fema.dhs.gov and a copy to brendaliz.pinero@fema.dhs.gov. All responses must be received no later than Friday, September 11, 2026, at 11:00 am ET.
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