2.8.1 Q&A in response to RFP.pdf

Recovery Office Region 2 U.S. Department of Homeland Security #50 State Road PR-165 Suite 3 Parque Industrial Buchanan Guaynabo, PR 00968 www.fema.gov

09/04/2026

Subject: Solicitation 70FBR226R00000018 for Naval Weapons Station Earle Building C-54 HVAC Rooftop Units Replacement and Mini Split Units for Server Room & Warehouse.

Q&A: Below are the responses of questions submitted in response to the Subject Solicitation.

QUESTIONS

1. Is this solicitation exclusively set aside for certified WOSB concerns?

Response: The SAM.gov opportunity information identifies the procurement as a Total Small Business Set-Aside and the Solicitation itself in its Block 10 states the same, 100% for Small Business’s under NAICS Code 238220. Section K of Solicitation 70FBR226R00000018 in Page 41 identifies FAR Clause provision 52.219-1 Small Business Program Representations.

(FEB 2024) (Deviation OCT 2025) defines (a) all small business program representations, (b) identifies the North American Industry Classification System (NAICS) code for this acquisition, which is 238220, (c) representations which the offeror should complete in order to identify their small business concern and (d) notice of misrepresentation.

2. Can Q&A still be submitted to CO?

Response: Refer to Solicitations instructions for questions submittal deadline.

3. The two warehouse heating and ventilation units are identified as “Unavailable” with no make, model, capacity, or serial number. Will the Government provide this information before proposal submission, or should offerors develop the repair/replacement scope entirely from the mandatory site visit?

Response: The interested offeror must develop the repair / replace plan from the mandatory site visit.

4. Can the Government confirm how many units are being replaced in the Server Room?

Response: The Contractor shall remove the existing server room cooling unit and install two new 5-ton Liebert or equivalent cooling units in the server room. The intent is to have two new installed units’ total: one primary unit and one backup/redundant unit.

5. For the server room, the SOW references an existing 5-ton Liebert unit and the installation of two http://www.fema.gov/

#50 State Road PR-165 Suite 3 Parque Industrial Buchanan cooling units. Can the Government confirm whether the requirement is for two new 5-ton units, replacement of the existing unit with two units, or is there another configuration?

Response: The interested offeror must remove the existing unit and replace it with a new unit.

A backup unit must be added, so in total it will be two (2) units in the server room.

6. Can the Government confirm if equivalent or superior equipment manufacturers and models acceptable in lieu of the listed Carrier and Liebert equipment?

Response: An equivalent or superior equipment manufacturers and models are acceptable.

7. Can the Government confirm the required completion period and whether the one-year period of performance represents the maximum time for all work or includes inspection, submittal review, procurement, installation, testing, and final acceptance?

Response: The Government confirms that the one-year period of performance represents the maximum time for all work which includes inspection, submittal review, procurement, installation, testing, and final acceptance.

8. Can the Government confirm if delays caused by Government review of submittals, base access, security clearance processing, or equipment lead times result in an equitable schedule adjustment?

Response: Clause 52.212-4(d) Changes (NOV 2023) (Deviation AUG 2025). Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

An equitable schedule adjustment could be issued by the Contracting Officer via modification at no cost to the government.

9. Can the Government confirm who is the on-site contractor for BMS System?

Response: The on-site contractor for BMS System is Honeywell System.

10. Can the Government confirm the Honeywell BMS model / controller information and applicable communication protocol?

Response: The existing BMS controller is a Honeywell HON-9000. Offerors shall refer to the C54 BMS Spec Sheet for available controller and communication protocol information. New controls shall be compatible with and integrated into the existing Honeywell HON-9000

#50 State Road PR-165 Suite 3 Parque Industrial Buchanan building automation/control system, as applicable to the installed equipment. Offerors shall include required coordination, programming, testing, and commissioning in their pricing.

11. Can the Government confirm if there is any existing ATC/BAS control system? If yes, please provide their contact information. The scope calls for integration with building existing automation system?

Response: Yes. An existing ATC/BAS control system exists and uses a Honeywell HON-9000 controller. New controls shall be compatible with and integrated into the existing Honeywell HON-9000 building automation/control system, as applicable to the installed equipment.

Offerors shall include required coordination, programming, testing, and commissioning in their pricing. Vendor coordination information, if required, will be provided after award.

12. Can the Government confirm if all new controls stand-alone controls?

Response: No. New controls shall be compatible with and integrated into the existing Honeywell HON-9000 system, as applicable.

13. Can the Government confirm if a plan is required for the crane?

Response: A crane plan is not required with the proposal. The Contractor is responsible for determining means and methods, including crane size, placement, access, lift path, safety controls, and coordination with the Government and Naval Weapons Station Earle after award. All crane operations shall comply with applicable OSHA, site safety, and base requirements.

14. Can the Government confirm what are the specific locations for the roof crane?

Response: Specific crane locations are not prescribed by the Government. The Contractor shall determine proposed crane placement based on site conditions, access limitations, equipment requirements, and applicable safety requirements, subject to Government/site coordination after award.

15. Can the Government provide the specs for the HVAC system, name and model numbers?

Response: Specifications for the HVAC system, name and model numbers are specified in Section 3 – Scope of Work in Attachment A – Statement of Work, page 50 of the Solicitation or page 3 of the SOW itself.

#50 State Road PR-165 Suite 3 Parque Industrial Buchanan

16. Can the Government confirm if construction is required only on the weekend?

Response: Operating Constraints are specified in Section 10 of Attachment A – Statement of Work, page 52 of the Solicitation or pages 5-6 of the SOW itself. Contractor employees shall perform all work between the hours of 7:00 AM and 4:30 PM ET, Monday through Friday (except Federal holidays). However, there may be occasions when Contractor employees shall be required to work other than normal business hours, including weekends and holidays, to fulfill requirements.

17. With all the different requirements to bid on, will there be options lines for each or is it all one lump sum?

Response: The Solicitation and Excel Pricing Sheet have been structured into CLINS which will allow the offeror to bid on each requirement.

18. Would the Government consider adding an allowance for the work being done at the Warehouse instead of guessing for a bid?

Response: No allowance will be added. This is a firm fixed price purchase order. Offerors shall submit pricing using the pricing template provided with the solicitation. The template allows offerors to price each listed item separately. The Warehouse pricing must be proposed but may be awarded as an optional CLIN determined at time of proposals. The warehouse CLIN must be priced.

19. Can the Government confirm if the Warehouse is heat only?

Response: The Government can confirm that for the Warehouse the heating unit is to be repaired and / or replaced. Offerors shall price the warehouse heating and ventilation work based on the information provided in the solicitation, site visit observations, available drawings, and the requirement to provide fully operational warehouse heating and ventilation units. The Government does not have make, model, serial number, or insulation specifications for the existing warehouse units. Offerors are responsible for including all labor, materials, piping, ductwork, controls, testing, and commissioning necessary to complete the proposed repair or replacement solution.

#50 State Road PR-165 Suite 3 Parque Industrial Buchanan

20. Can the Government provide make, model or specs for new heating and ventilation units in

Warehouse area?

Response: For the warehouse heating and ventilation units, the Government does not have make, model, serial number, or insulation specifications for the existing units. Offerors shall price the warehouse work in accordance with the response to Question 18.

21. Can the Government provide specs for insulation?

Response: The Government does not have insulation specifications available. Offerors shall include insulation that complies with applicable code, manufacturer requirements, industry standards, and the requirements of the solicitation.

22. Can the Government confirm if a revised scope will be issued to balance the air conditioning on the floor?

Response: The Government can confirm that there will be no revised scope.

23. Can the Government confirm where the condenser is in the Server Room?

Response: The condenser is located on the roof.

24. Can the Government confirm what the roof-load weight is for the Warehouse?

Response: Refer to the Roof Framing Plan.

25. Can the Government confirm if gas is used for HVACs in the Warehouse?

Response: No, gas is not used for the HVAC in the Warehouse.

26. Can the Government confirm what is the max electrical availability for the 2 Units in the Warehouse?

Response: The available electrical information is as follows:

• Carrier Unit #1: Single phase, maximum 480 volts / 175 amps

• Carrier Units #2 and #3: 460 volts / 15 amps

#50 State Road PR-165 Suite 3 Parque Industrial Buchanan

• Carrier Unit #5: 36 amps

• Warehouse heaters: Three phase / 20 amps

27. Can the Government confirm what is the line set length between evaporator and condenser in Warehouse?

Response: There is no line set feeding the warehouse. The unit is a vertical-discharge hydronic hot water/steam unit heater attached to a custom suspended drop-plenum with four-way directional louvers.

28. Can the Government confirm if we are connecting new units to existing ductwork and piping as required?

Response: The Contractor may connect to existing ductwork and piping where suitable. If new or modified ductwork, piping, insulation, supports, or accessories are required for a complete and operational installation, it is the Contractor’s responsibility to assess and include that work in its proposal.

29. Can the Government confirm if testing and balancing is just needed for new units, not for the existing system? If balancing is required for existing system, can the Government provide drawings or quantities of the units?

Response: Testing and balancing are required for new units only and is not required for existing units unless they are modified or affected by the Contractor’s work.

30. Can the Government confirm Is it Buy America Only?

Response: RFO FAR 52.225-9 Buy American-Construction Materials requirements apply as included in the solicitation.

31. Can the Government confirm if buying America or DPAS is required for this project?

Response: RFO FAR 52.225-9 Buy American-Construction Materials requirements apply as included in the solicitation. DPAS requirements do not apply unless otherwise stated in the solicitation.

#50 State Road PR-165 Suite 3 Parque Industrial Buchanan

32. Can the Government confirm if there are any asbestos in the insulation? If so, is there any mention in the SOW for pricing?

Response: No known asbestos has been identified in the areas of work. Asbestos abatement is not part of the scope of work.

33. Can the Government confirm if asbestos abatement is part of the scope of work? If yes, please provide reports or quantities.

Response: No known asbestos has been identified in the areas of work. Asbestos abatement is not part of the scope of work.

34. Can the Government confirm whether there is a warranty for the roof?

Response: The existing roof does not have a warranty. The Contractor remains responsible for required equipment and workmanship warranties specified in the SOW.

35. Can the Government confirm existing roof under warranty? If yes, please provide existing roof warranty information.

Response: The existing roof does not have a warranty. The Contractor remains responsible for required equipment and workmanship warranties specified in the SOW.

36. Can the Government confirm if existing roof curbs and adapter curbs exist to remain and reuse?

Response: Existing rooftop units are installed on roof curbs. The Government requires new roof curbs or adapter curbs, as applicable, due to potential deterioration, rust, or damage.

Offerors shall include required roof curb/adapter curb work in their proposals.

37. Can the Government provide mechanical, electrical and controls as-built drawings?

Response: For mechanical, electrical and controls as-built drawings the Government has provided as Attachments to the Solicitation.

38. Can the Government confirm who is the manufacturer of the roof and the HVAC system?

Response: The AC units are manufactured by Carrier. The server room system is a Liebert Deluxe System.

#50 State Road PR-165 Suite 3 Parque Industrial Buchanan

39. Can the Government confirm whether there are any as built for the work being requested?

Response: Yes. Structural as-builts are available.

40. Can the Government provide locations on the plans where the new Liebert units are set and what rooms?

Response: The new Liebert or equivalent systems shall be installed in the server room. Final equipment placement shall be coordinated between the Government and the Contractor after award, based on equipment size, access, clearances, manufacturer requirements, and site conditions.

41. Can the Government confirm if there are any special requirements for the fire alarm?

Response: Fire alarm replacement is not included in the base scope. Existing duct smoke detectors may remain and be reused if compatible with the new installation and if not disturbed.

If the Contractor’s work requires relocation, modification, reconnection, testing, or code-required changes to duct smoke detectors or related fire alarm components, the Contractor shall include required coordination and work in accordance with applicable codes and site

42. Can the Government confirm if the fire alarm work is part of the scope of work or exists to remain?

Response: Fire alarm replacement is not included in the base scope. Existing duct smoke detectors may remain and be reused if compatible with the new installation and if not disturbed.

If the Contractor’s work requires relocation, modification, reconnection, testing, or code-required changes to duct smoke detectors or related fire alarm components, the Contractor shall include required coordination and work in accordance with applicable codes and site

43. Can the Government confirm if the existing duct smoke detectors remain and be reused?

Response: Yes. Existing duct smoke detectors may remain and be reused if compatible with the new installation and if not otherwise required to be replaced by code or site requirements.

#50 State Road PR-165 Suite 3 Parque Industrial Buchanan

44. Can the Government confirm if the new RTU’s units required need to have GFI outlets of marine lights?

Response: Yes. New RTUs shall include GFI/GFCI service outlets and marine-grade service lights, as required by the solicitation, applicable codes, manufacturer requirements, and site conditions.

45. Can the Government confirm if an engineer is required?

Response: Yes. The Contractor shall provide qualified engineering support as necessary to design, verify, and document the proposed HVAC replacement/repair work, including mechanical, electrical, structural, controls, and roof-support considerations as applicable.

Where required by code, regulation, base requirement, or the approved design, drawings/calculations shall be prepared or stamped by a licensed Professional Engineer.

46. Can the Government confirm if any permits are required?

Response: Yes. The US Navy internal inspections and permits are required, as applicable. The Contractor shall be responsible for coordinating and obtaining required permits/approvals through the Government-provided Navy points of contact after award. Points of contact for Fire, Environmental, Safety, Dig Site Work, Design and Construction, and other applicable offices will be provided after award. Offerors shall include required permit coordination in their pricing and schedule.

47. The CLIN pricing sheet includes a bonding line for 3% of the project cost, while FAR 52.228-15 appears to require performance and payment bonds in the amount of 100% of the original contract price when applicable. Please confirm the required bond amount and whether the 3% line is only a pricing allowance.

Response: This is a payment bond. A payment bond of 3% of the total cost of the project will be required after award of the contract.

48. Can the Government confirm if a bid bond is required?

Response: This is a payment bond. A payment bond of 3% of the total cost of the project will be required after award of the contract.

49. Can the Government confirm an anticipated start and completion date for the project?

#50 State Road PR-165 Suite 3 Parque Industrial Buchanan

Response: The period of performance is one year from the date of award. The anticipated award date is September 30, 2026, or sooner.

50. The CLIN sheet lists different serial/identification numbers for RTU #4 and the server room equipment than those shown in the SOW. Can the Government confirm the correct equipment identification numbers to be used for pricing and proposal purposes?

Response: Serial Number for Air Handler Roof Top Unit (RTU) #4 under CLINs 00004B, 00004C, 0004D, 0004E and Serial Number for Air Handler Server Room under CLINs 00005B, 00005C, 0005D, 0005E in the Excel Sheet has been corrected. Solicitation CLINS are correct and require no updates. Updated CLIN Excel Sheet will be posted on SAM.gov.

51. For Davis-Bacon compliance, can the Government confirm the applicable labor classifications for HVAC installation, rooftop unit replacement, ductwork, refrigeration piping, electrical work, and equipment commissioning?

Response: The Contracting Officer has reviewed the Wage Determination Davis-Bacon No.

NJ20260037 Mod 1 dated 05/18/2026 and determined is not applicable to the requirement.

Incorporation of Wage Determination 2015-4195, Revision 33 dated 07/30/2026 will be applicable to the requirement.

52. Section L #6 Technical Proposal – what information needs to be redacted?

Response: If any offeror inputs pricing information in its Technical Proposal, then all pricing must be redacted.

53. Can the Government confirm whether subcontractors must be identified in the proposal and whether Government approval is required before contacting or engaging subcontractors?

Response: Subcontractors do not need to be identified in the proposal, and Government approval is not required before contacting or engaging subcontractors.

54. Can the Government confirm how many Past Performance projects are required?

Response: Per Section M – Evaluation Factors for Award, Factor 2 Past Performance, the offeror shall include three references of services directly related and relevant to the services to be performed under the SOW.

#50 State Road PR-165 Suite 3 Parque Industrial Buchanan

55. Can the Government confirm if a bid due date extension if possible?

Response: The Contracting Officer determines that the proposal’s due date can’t be extended due to time constraints.

56. Can the Government confirm whether it will issue an amendment addressing the above questions before the proposal’s due date?

Response: All Q&A will be posted in the Contracting Opportunity in SAM.gov as an Attachment before the proposal’s due date.